Harvest Grain Envelopes

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Harvest Grain Envelopes

5K003-192060/A
Blake, Luke J.
Telephone No. - (403) 613-0725 
Fax No. - (306) 975-5397 

Be advised that our bid receiving address and fax number has changed. Bids will be received only at Canada Place, 10th Floor, 9700 Jasper Avenue, Edmonton AB, T5J 4C3. Bids can be faxed to: (780) 497-3510. Due to the impacts of the COVID-19 pandemic and to encourage physical distancing, the bid receiving unit in Edmonton will remain open but with limited staff and limited hours: Monday to Friday, 9 am to 11 am (local time).Due to limited staff available, bidders are strongly encouraged to transmit their bids electronically using the epost Connect service instead of any of the other methods of bid delivery that are available should the solicitation allow.Please monitor Buyandsell.gc.ca closely as changes to bid closing dates may be necessary. 

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REQUIREMENT:

The Canadian Grain Commission (CGC), Harvest Sample Program (HSP), requires the design, manufacture, printing, supply and delivery of 73,000 grain envelopes delivered by June 15, 2020. The period of the contract is for one (1) year, with an option to extend for an additional three (3) one-year periods.  Order quantities are subject to change according to requirements for a particular crop year.

The Canadian Grain Commission (CGC), CGC Pulse Program, requires the design, manufacture, printing, supply and delivery of three (3) types of envelopes, with three separate barcode requirements for a total of 1,500 envelopes by June 15, 2020.

The contractor must have approval from Canada Post Corporation(CPC) to print the CPC next generation barcode for encoding, as per specifications 3575 version 10 in Appendix D (full version to be provided after contract award).  CGC will provide graphic designs of the twenty (20) grain evelopes in PDF format to the contractor.  The contractor must make the required design changes to the grain evelopes which includes the design of Canada Post barcode on each envelope type.  Once the barcode is approved by CPC and the graphics by CGC the contractor will produce a sample of each envelope for approval to the Project Authority prior to final print and delivery.

Envelope design and manufacturing must not affect the graphics that are required on the front, back and inside of the envelope.

The period of the Contract is from date of Contract to 2021-04-30 inclusive with three (3) one year option periods. 
EVALUATION AND SELECTION:

The responsive bid meeting all mandatory requirements with the lowest overall price will be recommended for contract award.

EPOST CONNECT SERVICE:

This bid solicitation allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their bid electronically. Bidders must refer to Part 2 entitled Bidder Instructions, and Part 3 entitled Bid Preparation Instructions, of the bid solicitation, for further information
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.