DNA EXTRACTION INSTRUMENT

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
LGC Genomics, LLC
3600 Minnesota Street
Alexandria Minnesota
United States
56308
Nature of Requirements: 

DNA EXTRACTION INSTRUMENT

01581-180379/A
Skora, Kacper
Telephone No. - (403) 619-8469
Fax No. - (403) 292-5786 

ACAN - DNA EXTRACTION INSTRUMENT - 01581-180379

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Requirement

Public Works and Government Services Canada (PWGSC) on behalf of its client, Agriculture and Agri-Food Canada, intends to enter into a Contract with LGC Genomics, LLC. for the supply, delivery, installation, and training of the specified Automated DNA Extraction Instrument: oKtopure High Throughput DNA extraction robot (KBS-0009-001), oKtopure Off line Tip Wash Option (KBS-0009-003), and Cabinet Oil Free Compressor, 25L , Auto drain included, 230v 50Hz (KBS-0099-033).
Swift Current Research and Development Centre require an automated DNA extraction platform capable of rapidly extracting and purifying high concentration, high quality DNA from wheat leaf tissue and seed samples for downstream genotyping and DNA sequencing assays. The instruments must incorporate technology to minimize and enable the re-use of disposable laboratory plastics to both reduce sample processing costs and environmental impact. The instrument must also incorporate height adjustment, plate replication and plate-reformat capabilities to allow the use of SBS ANSI laboratory standard 96-well and 384-well deep and shallow sample plate formats.

3. Criteria for assessment of the Statement of Capabilities

Suppliers who consider themselves fully qualified and available to provide the goods in this ACAN may submit a Statement of Capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

MANDATORY TECHNICAL SPECIFICATIONS
Automation/Throughput
a. The instrument must be capable of extracting DNA from a minimum of 500 samples in a single walk-away automated run.
b. The instrument must possess a throughput capability of 3,000 DNA samples in a standard 8 hour workday and complete a single automated run in a maximum of 1.5 hours.

Software/Tracking
a. The instrument must include a PC bundled with instruments programming and operation software to facilitate the implementation of customized or pre-set protocols to suit a variety of sample materials.

System
a. The system must incorporate a pipette based , "move reagents only" design to both reduce sample processing costs and environmental impact as well as increase DNA yields by allowing extracted DNA to remain stationary thus reducing loss.
b. The system must incorporate tip-washing to both reduce sample processing costs and environmental impact.
c. The system must provide the user with the ability to adjust X, Y, and Z positions to allow for all SBS ANSI laboratory standard 96-well and 384-well deep and shallow sample plate formats.
d. The system must be capable of transferring and reformatting extracted DNA to sister and daughter plates for preparation in downstream genotyping assays.

Service and Warranty
a. Two day on-site installation and two day operator training for up to 5 people included in the lot price.
b. Minimum one-year warranty including parts and labour in the lot price.
c. Option for service and maintenance contract offered for additional years of service upon completion of warranty period.
d. On-site technical application support must be available on request.

4. Applicability of the Trade Agreement(s) to the procurement 
This procurement is subject to the following trade agreement(s):

Canadian Free Trade Agreement (CFTA)
North American Free Trade Agreement (NAFTA)

5. Justification for the Pre-Identified Supplier

LGC Genomics oKtopure™ automated DNA extraction instrument is the only instrument on the market capable of the mandatory requirement of full walk-away DNA extraction from 8-96 well sample plates in 1.5 hours. The oKtopure™ is also the only instrument to encompass all mandatory requirements of off-line tip washing, ‘move reagents only’ fluid handling, sample plate reformatting and adaptability to shallow and deep well sample plates through Z position adjustability.

6. Government Contracts Regulations Exception(s)

Government Contracts Regulations Exception(s) 
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) 
- "only one person is capable of performing the work".

7. Exclusions and/ or Limited Tendering Reasons 
 
The following exclusions and/or limited tendering reasons are invoked under the: 
- Canadian Free Trade Agreement (CFTA)  Articles 513.1(b) (iii) due to   an absence of competition for technical reason.
- North American Free Trade Agreement (NAFTA)  Article 1016.2(b) where,   for works of art, or for reasons connected with the protection of   patents, copyrights or other exclusive rights, or proprietary   information or where there is an absence of competition for technical   reasons, the goods or services can be supplied only by a particular   supplier and no reasonable alternative or substitute exists;

8. Deliverables

oKtopure High Throughput DNA extraction robot (KBS-0009-001)
oKtopure Off line Tip Wash Option (KBS-0009-003)
Cabinet Oil Free Compressor, 25L, Auto drain included, 230v 50Hz (KBS-0099-033).
Period of proposed contract delivery date:  March 31st, 2018 

Estimated Value:    $ 141,801.94 USD (GST/HST extra).

9. Pre-identified Supplier:

LGC Genomics, LLC
100 Cummings Center Suite 420H
Beverly, MA 01915
UNITED STATES


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.