VARIABLE PRINTING - T4

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
VARIABLE PRINTING - T4
Check buyandell.gc.ca for main documents and amendments
Service Canada's programs, the Canada Pension Plan (CPP) and Old
Age Security (OAS), are legislated to provide tax forms to
clients for payments received during the previous year ending
December 31.  The forms are to be received by all clients no
later than February 28 of the following calendar year.  Service
Canada has a requirement for data processing, variable printing,
mail matching, supply of printed envelopes and distribution of
an estimated 10,900,000 personalized T4 forms to more than
7,362,000 program beneficiaries for the 2013 tax year.

The tax forms include the CPP and OAS versions of the Canada
Revenue Agency (CRA) T4A and NR4 tax information forms and a
Service Canada Credit Slip (ISP-1611).

The work must be completed within a five (5) week period. The
actual volume for both requirements will only be determined at
calendar year end and is estimated to be close to the above. 

The period of the Contract is from award of Contract to April
30, 2014 with the irrevocable option to extend the term of the
Contract up to two (2) additional one (1) year period(s) under
the same conditions.

"There is a security requirement associated with this
requirement. For additional information, consult Part 6 -
Security, Financial and Other Requirements, and Part 7 -
Resulting Contract Clauses. Bidders should consult the "Security
Requirements for PWGSC Bid Solicitations - Instructions for
Bidders"
(http://www.tpsgc-pwgsc.gc.ca/app-acq/lc-pl/lc-pl-eng.html#a31)
document on the Departmental Standard Procurement Documents Web
site

Bidders must provide a list of names, or other related
information as needed, pursuant to section 01 of Standard
Instructions 2003

The requirement is limited to Canadian goods and/or services.

There is a Federal Contractors Program (FCP) for employment
equity requirement associated with this procurement; see Part 5
- Certifications, Part 7 - Resulting Contract Clauses and the
annex named Federal Contractors Program for Employment Equity -
Certification.

Mandatory Evaluation Criteria 

Bidders MUST meet all the mandatory requirements of the RFP.  No
further consideration will be given to Bidders not meeting all
the mandatory criteria

M.1 CORPORATE EXPERIENCE
The Bidder must demonstrate that it has contracted or has been
contractually bound to an external client or to external clients
(outside of the Bidder's own company) for two (2) contracts to
provide the services described in the Statement of Work.   These
two (2) contracts must have been undertaken within the last four
(4) years prior to the closing date of this RFP.  When combined,
these two (2) contracts must, at a minimum, include all of the
following services (M.1.a - M.1.f):
Data Processing - Preparation of large data sets for variable
printing consisting of multiple outputs with each output having
multiple forms requiring the merging of static and variable
information;

Preparation of large data sets for mailing including sortation
for incentive lettermail presort and matching of multiple
variable items;

Variable printing. Printing of multiple outputs with each output
having multiple forms requiring printing of variable information;
Mailing preparation with sortation and handling in accordance
with Canada Post requirements for incentive lettermail presort,
matching and insertion of variable print items, selective
insertion of multiple additional inserts and delivery to Canada
Post;
Supply of printed envelopes for mailing;

Storage of material for mailing in addition to the variably
printed forms, including material produced or supplied in
advance of the printing and mailing activities.

M.2 PRODUCTION CAPABILITY
The Bidder must demonstrate their capability to process data
files on 3490 cartridges. The data type is OS390 mainframe
system standard (EBCDIC, hexadecimal) and its organization is
sequential. 

M.3 PRODUCTION CAPABILITY  

The Bidder must demonstrate their capability to complete the
data processing, variable printing and mailing of the Service
Canada T4 forms within a five (5) week period as per the
production schedule in Annex 22.  

The information provided for M.3 will also be used as part of
the rated requirements evaluation (R1).    


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.