ADM-0028-04-2016-B - File folders

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: 
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

ADM-0028-04-2016-B - File folders

B8297-170170/A
Gagné, Kathleen
Telephone No. - (613) 990-9189 (    )

Summary

Immigration, Refugees and Citizenship Canada (IRCC) has a requirement to produce ADM-0028-05-2016-B - File Folders and deliver themto the IRCC distribution facility in the National Capital Region.

 - The Initial Production Run will be for 25,000 file folders.  

 - Additional production runs may also be required on an “if and when” required basis at any time after the initial production run of 25,000 folders is completed and delivered.  The minimum quantity required for any additional production run will be 5,000 file folders.  Additional production runs are at the sole discretion of IRCC and will be authorized by the IRCC Project Authority in writing as specified in section A.5 of Annex "A" Statement of Work.

The period of the Contract is date of contract to December 31, 2017 inclusive. 

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to four (4) additional one (1) year period(s) under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

Delivery Dates:
 - Initial Production: All the deliverables must be received within 15 business days after approval of proofs
 - Subsequent Production Run(s): Completed folders must be delivered within 15 business days after receipt of work request.

The requirement is subject to the provisions of the Agreement on Internal Trade (AIT).

The requirement is limited to Canadian goods and/or services.

Comprehensive Land Claim Agreements (CLCAs) are not applicable to this procurement.

CONSTRUCTION

The file folder must match the file folder from the previous production in size and construction in order to match current folders in use.

Stock:   The file folder material must match the file folder from the previous production in colour, finish and thickness (14 point paper thickness - Manilla - Kraft + reinforced bottom edge on page 2 and reinforced end tab on page 3). 

The file folder material must be recyclable and use fibre originating from a sustainably-managed forest certified toa third-party verified forest certification standard such as the Forestry Stewardship Council (FSC), Sustainable Forestry Initiative (SFI) or the Canadian Standards Association Sustainable Forest Management Standard (CSA/SFMS). 

Size - All dimensionstaken with docket opened and face up (outside):    
Flat - 19" x 16 1/4”

Fold :  Vertically at 9 ½" from right edge and die-cut (bottom) to size 
i.  Front Panel (pages 1 & 2): 9 1/2" x 14 3/8"
ii. Back Panel (pages 3 & 4): 9 1/2" x 15 1/4"

Scorefor expansion:  On Front Panel: Scored at ¼” intervals (4) and at center fold.

Corners:  To be round except for recessed bottom edge

Ink:   Printed panels 1, 2 and 4, in black only
 
Required:
- A self-adhesive patch approx. 2 ¼" X 2 5/16" withspike capacity of 1" to be placed at inside back of folder (panel 3) top left corner.
- Reinforce bottom tab after die-cut with 1 1/8" wide for 9 ½" across. (same stock as folder).

EVALUATION PROCEDURES AND BASIS OF SELECTION

(a) Bids will be assessed in accordance with the entire requirement of the bid solicitation including the financial evaluation criteria.

(b) The Contracting Authority will evaluate the bids.

Mandatory Technical Criteria

Bidders MUST meet the mandatory criteria ofthe RFP.  No further consideration will be given to Bidders not meeting the mandatory criteria.

The following definitions apply for the purposes of the Mandatory Criterion M.1

"External client(s)" means clients exterior to the Bidder's own legal entity (or joint venture partnership) and excludes the parent, subsidiaries or other affiliates of the Bidder.

"Internal client(s)" means clients within the Bidder's own legal entity (or joint venture partnership) and includes the parent, subsidiariesand other affiliates of the Bidder.

M.1 CORPORATE EXPERIENCE AND CAPABILITY

The Bidder must demonstrate that it has been contractually bound with two (2) different external clients to print and produce file folders with reinforced end tabs, scoresfor expansion and die-cutting. 

Each of the contracts must have been started or completed after October 31, 2011.

For each of the two (2) contracts, the Bidder must provide:

M.1.a The Client contact information; 
M.1.b The Contract start date or enddate;
M.1.c A description of the folders as specified to meet M.1.  The Bidder must include a general description of the folders as well as the requirements for printing, reinforcement of end tabs, scores for expansion, and die-cutting of the folders.
M.1.d The invoice (or copy of) presented to the Client.

During the evaluation no corporate experience gained through internal clients will be accepted or reviewed.

M.2 FOLDER MATERIALS

The Bidder must confirm in writing that the proposed folder material is recyclable and uses fibre originating from a sustainably-managed forest certified to a third-party verified forest certification standard such as the Forestry Stewardship Council (FSC), Sustainable Forestry Initiative (SFI) or the CanadianStandards Association Sustainable Forest Management Standard (CSA/SFMS).

Financial Evaluation

The price of the bid will be evaluated in Canadian dollars, the Goods and Services Tax or the Harmonized Sales Tax excluded, FOB destination, Canadiancustoms duties and excise taxes included. 

The Financial Evaluation will be based on the “total evaluated price” using Annex “B” Basis of Payment: Pricing Schedule and Financial Evaluation.

Basis of Selection

A bid must comply with the requirementsof the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive.  The responsive bid with the lowest total evaluated price will be recommended for award of a contract.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.