NRCan Warehousing & Distribution
Solicitation number 23483-191160/A
Publication date
Closing date and time 2019/06/21 14:00 EDT
Last amendment date
Description
Trade Agreement: Canadian Free Trade Agreement (CFTA) Tendering Procedures: The bidder must supply Canadian goods and/or services Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: Yes Nature of Requirements: Trade Agreement: Canada Free Trade Agreement (CFTA) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: YES (PWGSC) Electronic Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: Yes Nature of Requirements: NRCan Warehousing & Distribution 23483-191160/A Leblanc(cw), Marc-André Marc-Andre.Leblanc@pwgsc-tpsgc.gc.ca Summary Natural Resources Canada (NRCan) has a requirement for the warehousing of approximately 4,000 cubic feet of printed matter and other material, variable on-demand printing, real time order tracking, inventory control, order processing and order fulfillment, distribution of all material and reporting activity as well as operating NRCan's toll-free telephone line. Requests for NRCan publications are received via regular mail, fax, the NRCan online ordering system and from callers to the NRCan toll-free line. The period of the contract is for three (3) years with the option to extend the term of the Contract by up to three (3) additional one (1) year period(s) under the same conditions. There is no security requirement associated with this procurement. Bidders must provide a list of names, or other related information as needed, pursuant to section 01 of Standard Instructions 2003. The requirement is limited to Canadian goods and/or services. The requirement is subject to the provisions of the Canada Free Trade Agreement (CFTA). This procurement is subject to all Comprehensive Land Claims Agreements (CLCA) as any resultant contract may be used for delivery requirements to locations within the CLCA areas. BACKGROUND Natural Resources Canada (NRCan) has provided warehousing, mailing, distribution and a toll-free line service to a variety of programs within NRCan since 2003. The NRCan Communications Branch is responsible for initiating and monitoring the warehousing, distribution, and toll-free line services. Requests for NRCan publications are received via regular mail, fax, toll-free line and the online distribution system. The Contractor must, at a minimum, provide the following services (as described in this Statement of Work): 1. Store the NRCan material in a monitored climate controlled warehouse and monitor any inventory kept in the warehouse over the term of the contract. All publications and promotional items will be produced under other contracts and NRCan Project Authority will arrange for them to be delivered to the Contractor's facility. Ample warehouse capacity must be available immediately to meet on going and seasonal peak storage requirements. 2. With direction from the NRCan Project Authority and Project Officers, establish the level of inventory required for each of the publications and promotional items. 3. Provide and maintain on the Contractor's internet ordering system separate interfaces for ordering by NRCan representatives and the public via the NRCan Internet. Take orders on an if and when received basis and provide complete order fulfilment including distribution to final destinations. 4. Provide assembly and kitting, mass mailing preparation, and distribution services as required. 5. Establish and maintain a bilingual toll-free line for order-taking service for NRCan, answer callers' questions based on information provided to the Contractor about NRCan programs and occaionally to request information from the caller based on question/information provided by NRCan. Over the last year there were about 1800 calls with a distribution of 72.5% English, 27.5% French. 6. Provide Inventory Management and electronic Inventory Reporting. 7. Provide a variety of comprehensive reports and quality control services. 8. Provide Information Technology support in the maintenance of web based systems. 9. Provide consulting services to NRCan for cost savings and gaining efficiencies in managing the supply and distribution of material. 10. Provide on-going liaison with NRCan Project Officers for the daily management of the supply of NRCan material. 11. Upon request, make digital copying of publications, brochures, fact sheets etc. to fulfil urgent requirements for exhibits, trade shows and other events. 13. Provide variable printing services in support of fulfilment and direct mail projects and variable printing for mass mailings of annual reports, or other Program material to multiple recipients of a targeted audience. 14. Provide a dedicated Project Manager who is available to meet with the NRCan Project Authority when requested to provide technical support and innovative solutions on distribution related matters. The Contractor must transfer the material from the previous contractor's facility to it's own facility. 1.1.1 Mandatory Technical Criteria Subcontractor's experience will not be considered to meet the mandatory criteria. M.1 Corporate Capability The Bidder must demonstrate that it has been contractually bound to an external client or to external clients (outside of the Bidder's own company) for a contract or contract(s) to provide the services described in the Statement of Work. This contract or these contracts must have been undertaken within the last five (5) years prior to the closing date of this RFP. This contract or these contracts (when combined) must include all of the following services (M.1.a- M.1.f) : M.1.a Reception and Warehousing of varied (consisting of a minimum of 1,000 different inventory items) printed matter( such as publications brochures etc as well as any other related inventory items (such as promotional items); M.1.b Inventory management; M.1.c Order receipt and fulfilment; M.1.d Mailing and Distribution; M.1.e Order tracking; M.1.f Variable printing. M.1.g Toll free telephone line services. Response Format. M.2 Experience of the Project Manager The Bidder must identify the Project Manager assigned to this project. This designated Project Manager must be an employee of the Bidder and must have recently (within the last five [5] years prior to the closing date of the RFP) worked as the Project Manager or client account representative managing a contract or contracts to provide the services described in the Statement of Work. This contract or these contracts (when combined) must include all of the following (M.2.a- M.2.f): M.2.a Reception and Warehousing of varied (consisting of a minimum of 1,000 different inventory items) printed matter( such as publications brochures etc as well as any other related inventory items (such as promotional items); M.2.b Inventory management; M.2.c Order receipt and fulfilment; M.2.d Mailing and Distribution; M.2.e Order tracking; M.2.f Variable printing; M.2.g Toll free telephone line services. 2. Basis of Selection 2.1 To be declared responsive, a bid must: a. comply with all the requirements of the bid solicitation; b. meet all mandatory technical evaluation criteria; and c. obtain the required minimum of 75 percent overall for the technical evaluation criteria which are subject to point rating. 2.2 Bids not meeting (a) or (b) or (c) will be declared non-responsive. Neither the responsive bid that receives the highest number of points nor the one that proposed the lowest price will necessarily be accepted. The responsive bid with the lowest evaluated price per point will be recommended for award of a contract. Delivery Date: Above-mentioned The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada. Delivery Date: Above-mentioned The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.
Contract duration
Refer to the description above for full details.
Trade agreements
-
Canadian Free Trade Agreement (CFTA)
Contact information
Contracting organization
- Organization
-
Public Works and Government Services Canada
- Address
-
11 Laurier St, Phase III, Place du PortageGatineau, Quebec, K1A 0S5Canada
- Contracting authority
- Leblanc, Marc-André
- Phone
- (873) 354-5948 ( )
- Email
- TPSGC.padgamiace-appbmpace.PWGSC@tpsgc-pwgsc.gc.ca
- Address
-
360 Albert St./ 360, rue Albert
12th Floor / 12ième étageOttawa, Ontario, K1A 0S5
Buying organization(s)
- Organization
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Natural Resources Canada
- Address
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580 Booth StOttawa, Ontario, K1A 0E4Canada
Bidding details
Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.
Document title | Amendment no. | Language | Unique downloads | Date added |
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ABES.PROD.PW__CW.B011.E77024.EBSU003.PDF | 003 |
English
|
5 | |
ABES.PROD.PW__CW.B011.F77024.EBSU003.PDF | 003 |
French
|
4 | |
ABES.PROD.PW__CW.B011.E77024.EBSU002.PDF | 002 |
English
|
3 | |
ABES.PROD.PW__CW.B011.F77024.EBSU002.PDF | 002 |
French
|
0 | |
ABES.PROD.PW__CW.B011.E77024.EBSU001.PDF | 001 |
English
|
3 | |
ABES.PROD.PW__CW.B011.F77024.EBSU001.PDF | 001 |
French
|
0 | |
eng_nrcan_annex_b.xls |
English
|
14 | ||
fra_nrcan_annex_b.xls |
French
|
3 | ||
ABES.PROD.PW__CW.B011.E77024.EBSU000.PDF | 000 |
English
|
50 | |
ABES.PROD.PW__CW.B011.F77024.EBSU000.PDF | 000 |
French
|
7 |
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