SAP Ariba system maintenance

SAP Ariba will be unavailable for scheduled maintenance at the times listed below. We apologize for any inconvenience.

  • Friday, June 21 from 3:00 pm until 7:00 pm (Eastern Time) 

Printing and assembly of various material (manuals, posters) for
Elections Canada.

Solicitation number 05005-130262/A

Publication date

Closing date and time 2014/11/28 14:00 EST

Last amendment date


    Description
    Trade Agreement: Agreement on Internal Trade (AIT)
    Tendering Procedures: The bidder must supply Canadian goods
    and/or services
    Attachment: YES (MERX) Electronic
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Printing and assembly of Election Canada material
    
    05005-130262/A
    Werk(cw), Janet
    Telephone No. - (613) 998-3968 
    Email: janet.werk@pwgsc-tpsgc.gc.ca
    
    Elections Canada requires the services of one Canadian supplier
    for the printing of several Election Manual, guidebooks and
    related documentation on an if-and-when-requested basis. The
    supplier will also be responsible for assembling the electoral
    material, ready for distribution across Canada.
    
    In the period leading up to an Event (General election,
    by-election, referendum), the supplier must print, assemble and
    stage approximately 16 manuals and 14 different guidebooks in
    accordance with the specifications prepared by Elections Canada
    and in accordance with the "Timeline" in of the Statement of
    work.
    
    The Contract is  for a period of Two (2) years with two (2 ) x 2
    year option periods.
    
    Bidders must provide a list of names, or other related
    information as needed, pursuant to section 01 of Standard
    Instructions 2003 .
    
    Comprehensive Land Claims Agreement(s) (CLCAs) are not
    applicable  to this procurement. 
    
    There is a Federal Contractors Program (FCP) for employment
    equity requirement associated with this procurement; see Part 5
    - Certifications, Part 6 - Resulting Contract Clauses and the
    annex named Federal Contractors Program for Employment Equity -
    Certification.
    
    This procurement is limited to Canadian goods and/or services.
    
    Basis of selection: 
    1. To be declared responsive, a bid must: 
    
    	a.	comply with all the requirements of the bid solicitation;
    	b.	meet all mandatory technical evaluation criteria; and
    	c.	Meet the an overal pass mark of 60% for the rated criteria.
    
    2.	Bids not meeting (a) or (b) or (c) will be declared
    non-responsive. Neither the responsive bid that receives the
    highest number of points nor the one that proposed the lowest
    price will necessarily be accepted. The responsive bid with the
    lowest evaluated price per point will be recommended for award
    of a contract.
    
    Mandatory Requirements:
    
    M.1Corporate Experience
    The Bidder must demonstrate that it has contracted or has been
    contractually bound to a minimum of two (2) separate
    externalclients (outside of the Bidder's own company) to provide
    digital printing services, bindery/finishing services,
    processing of multiple work requests for the just-in-time
    production of multiple items, storage of items, assembly and
    distribution similar to the services outlined in the Statement
    of Work. These contracts must have been started or completed on
    or after October 1, 2009.
    
    During the evaluation, no corporate experience gained through
    internal clients will be accepted or reviewed.
    
    The two (2) contracts combined must include all of the following
    services (M.1.a- M.1.d):
    
    a)	Web and/or Offset printing and binding/finishing of large
    quantities of multiple paper based printed products such as
    manuals, booklets, posters etc.;
    b)	Printing and binding/finishing of small quantities of
    multiple paper based printed products such as manuals, booklets,
    posters etc.;
    c) Storage of varied (consisting of a minimum of 30 different
    items) paper based printed matter such as manuals, instructions
    booklets, posters, kits, etc...; and
    d) Assembly of multiple items into individual bulk shipments and
    preparation for distribution to multiple locations in accordance
    with Canada Post Corporation processing standards.
    
    Response Format
    
    For EACH of the two (2) contracts submitted, the Bidder must
    provide the following information:
    
    M.1.1	A description of the "just-in-time" production
    requirements of the contract;
    M.1.2	As applicable to the contract, a description of the
    contract requirements as specified to meet a), b), c), and d); 
    M.1.3	As applicable to the contract, a listing of the services
    provided to the Client to demonstrate each of the services as
    specified to meet a), b), c), and d); 
    M.1.4	As applicable to the contract, the number of paper based
    printed products produced under the contract;
    M.1.5	As applicable to the contract, the quantity of each of the
    paper based printed products produced in individual production
    runs for each item;
    M.1.6	As applicable to the contract, the details to describe the
    required assembly of multiple items into individual bulk
    shipments and preparation for distribution to multiple locations
    in accordance with Canada Post Corporation processing standards; 
    M.1.7 	The contract dates (start date or end date) for which the
    services were provided (example: March 2012 or April 10, 2013 or
    March 2012 to present);
    M.1.8 	Any activities undertaken by sub-contractors and/or joint
    venture partners; 
    M.1.9	Client information for the contract (for example: client
    name or organization).
    
    M.2 Project Manager
    
    The Bidder must identify the Project Manager assigned to this
    project. This designated Project Manager must be an employee of
    the Bidder and must have a minimum of two (2) years experience
    (since October 2008; October 2008 to December 2008) working as a
    Project Manager or Client Account Representative managing a
    contract or contracts that includes the provision of services
    similar to the services outlined in the Statement of Work.
    
    The contract or combined contracts must include all of the
    following services (M.2.a- M.2.d):
    
    a)	Web and/or Offset printing and binding/finishing of large
    quantities of multiple paper based printed products such as
    manuals, booklets, posters etc.;
    b)	Digital printing and binding/finishing of small quantities of
    multiple paper based printed products such as manuals, booklets,
    posters etc.;
    c) Storage of varied (consisting of multiple different items)
    paper based printed matter such as manuals, instructions
    booklets, posters, kits, etc...; and
    d) Assembly of multiple items into individual bulk shipments and
    preparation for distribution to multiple locations in accordance
    with Canada Post Corporation processing standards.
    
    In order to demonstrate two (2) years experience, the Bidder
    must provide the start and end dates (month and year) of the
    period when the experience was acquired.
    
    ** To demonstrate two(2) years experience the period of time
    that the proposed project manager (M.2.) worked in each
    identified place of employment as a project manager as specified
    for M.2 will be added to determine the number of years
    experience for evaluation purposes.
    Bidder's responses that do not provide the name and the
    specified details to demonstrate the experience requested for
    the Project Manager will be deemed non-responsive and will not
    be evaluated further.
    Response Format:
    
    The Bidder must provide the following information:
    
    M.2.1 	The name and contact information of the Project
    Manager/Client account representative;
    M.2.2	A description of the "just-in-time" production
    requirements of EACH of the contracts;
    M.2.3	As applicable to the contract, a description of the
    contract requirements as specified to meet a), b), c), and d); 
    M.2.4	As applicable to the contract, a listing of the services
    managed by the Project Manager/Client Account Representative to
    demonstrate management of each of the services as specified to
    meet a), b), c), and d); 
    M.2.5	As applicable to the contract, the number of paper based
    printed products produced under the contract;
    M.2.6	As applicable to the contract, the quantity of each of the
    paper based printed products produced in individual production
    runs for each item;
    M.2.7	Assembly of multiple items into individual bulk shipments
    and preparation for distribution to multiple locations in
    accordance with Canada Post Corporation processing standards; 
    M.2.8	The period during which the Project Manager /Client
    account representative managed the identified services(example:
    March 2012 to April 2013 or March 2012 to present; and
    M.2.9	Client information for whom the Project Manager/Client
    account representative managed the services.
    
    M.3 Monotainers
    
    The Bidder must submit a location where monotainers would be
    dropped-off and picked up within distribution area listedin the
    Annex A SOW. This single location must be able to accommodate
    338 monotainers (more than 5,122.39 square feet) and must have a
    loading dock.
    
    To demonstrate how they meet this criterion, the Bidder must
    provide:
    
    M.3.1 	The complete address of location;
    M.3.2	The size of the Bidder's facility (in square feet) and the
    size of the area that will be dedicated to the monotainers; and
    M.3.3	The size (in square feet) of the loading dock.
    
     Monotainer Drop-off and Pick-up    The Contractor must meet the
    following requirements:
    
    ·	Only one drop-off and pickup location of the monotainers is
    allowed, and need to be pre-approved by Elections Canada;
    ·	Canada Post will drop-off all the required monotainers
    together at the Contractor's (one) location and then will pick
    them up;
    ·	The acceptable drop-off and pickup locations are:
    		- Calgary (AB)  	       - Moncton (NB)         - Montreal
    (QC)	- Ottawa (ON)
    		- South Western Ontario (ON) 	- Toronto and the Greater
    Toronto (ON)
    		- Vancouver (BC)	- Winnipeg (MB)
    NOTICE
    As of November 13, 2014 the Public Works and Government Services
    Canada, Bid Receiving Unit (BRU) will be temporarily relocated
    to Place de Portage Phase III core 0B2, 11 laurier Ave.
    Gatineau, QC.
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Werk(cw), Janet
    Phone
    (613) 998-3968 ( )
    Address
    360 Albert St./ 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Office of the Chief Electoral Officer
    Address
    30 Victoria Street
    Gatineau, Quebec, K1A 0M6
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    English
    9
    005
    English
    10
    005
    French
    5
    French
    1
    004
    English
    8
    002
    English
    16
    English
    20
    003
    English
    7
    003
    French
    1
    French
    4
    002
    French
    3
    004
    French
    2
    001
    English
    27
    001
    French
    7
    000
    English
    59
    000
    French
    11

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Ontario (except NCR)
    ,
    Quebec (except NCR)
    ,
    National Capital Region (NCR)
    Procurement method
    Competitive – Selective Tendering
    Selection criteria
    Highest Combined Rating of Technical Merit and Price
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: