Laminated Certificates and Frames

Solicitation number EP490-180293/A

Publication date

Closing date and time 2017/10/18 14:00 EDT

Last amendment date


    Description
    Trade Agreement: NAFTA/CFTA/Canada FTAs with Peru/Colombia/Panama
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    
    LAMINATED CERTIFICATES AND FRAMES
    
    EP490-180293/A
    Buck, Daniel
    Telephone No. - (613) 998-8582
    Fax No. - (613) 991-5870
    E-mail: daniel.buck@pwgsc-tpsgc.gc.ca
    
    NATURE OF REQUIREMENT
    
    Public Services and Procurement Canada-Human Resources Branch, Recognition Program (PSPC-HRB) is responsible for provision Public Servant recognition. As a part of these responsibilities PSPC-HRB provides a retirement certificate for all Public Servants. These certificates are laminated or framed. Recognition certificates are also provided and can be framed or laminated. 
    
    The Contractor must provide the required services to the PSPC-HRB - during the working hours. Core business hours are from 8 a.m. to 5 p.m. Monday to Friday.
    
    The period of the Contract will be from date of award to March 31, 2020, with the option to extend two (2) one (1) year periods under the same terms and conditions. 
    
    The requirement is not subject to any security requirements.
    
    The requirement is subject to the provisions of the North American Free Trade Agreement (NAFTA), and the Canadian Free Trade Agreement (CFTA).
    
    Mandatory Criteria 
    
    M.1 CORPORATE EXPERIENCE AND CAPABILITY - LAMINATION AND MOUNTING
    
    
    M.1.1: The Bidder must demonstrate that it has been contractually bound to an external client (outside of the Bidder's own company) or to external clients* for two (2) separate contracts to laminate and dry mount printed products to final format and delivery to the destination address or addresses specified by the Client. 
    
    For each Contract, the Bidder must provide:
    
    M.1.1.a  The reference number or the contract number for each of the two (2) contracts.
    M.1.1.b  The Client information (example: client organization) for each of the two (2) contracts.
    M.1.1.c   A description of each of printed product laminated and dry mounted by the Bidder
    M.1.1.d  The description of the type of laminate applied to the printed products;
    M.1.1.e  The mounting substrate used for dry mounting, and;
    M.1.1.f  The delivery requirements.
    
    M.1.2: The two (2) separate contracts identified for M.1.1 must have been started or completed after 
    April 01, 2012
    M.1.2.a  The Bidder must provide the start date or the completion date of each of the two (2) contracts identified for M.1.1 to demonstrate that the contracts were started or completed after April 01, 2012;
    
    M.1.3: At least one (1) of the two (2) contracts identified for M.1.1 must have also been for the production of multiple (a minimum of two [2] different) laminated and dry mounted printed products with different finishing requirement* under the one (1) contract as requested by the Client.
    
    * - For the purpose of the evaluation, different finishing requirement are any products produced to final format with different sizes, or finishing styles (such as differing beveled edges on substrate, different colored substrate, etc. 
    
    M.1.3.a  The Bidder must provide a description of the lamination and dry mounting requirements for each of the printed products produced by the Bidder;
    M.1.3.b  The Bidder must provide the number of printed products laminated and dry mounted by the Bidder.
    M.1.4: At least one (1) of the two (2) contracts identified for M.1.1 to laminate and dry mount printed products to final format must have included a keyhole or opening at the back of the substrate for horizontal or vertical mounting.
    
    M.1.4.a   For each of the two (2) contracts identified for M.1.1, the Bidder must provide a description of the opening at the back of the substrate for each of the printed products provided by the Bidder.
    M.1.5: At least one (1) of the two (2) contracts described for M.1.1 must include or must have included a requirement for the Bidder to provide printed products laminated and dry mounted on an “as and when” required basis.
    
    M.1.5.a  For each of the two (2) contracts described for M.1.1, the Bidder must provide a detailed description of the client’s ordering and supply requirements to demonstrate any requirement to provide printed products laminated and dry mounted on an “as and when” required basis.
    
    M.1.6    At least one (1) of the two (2) contracts described for M.1.1 must be or must have been for a contract period of one (1) year or more.
    
    M.1.6.a   For each of the two (2) contracts described for M.1.1, the Bidder must provide the period of the Contract.
    
    *During the evaluation no corporate experience gained through internal clients will be accepted or reviewed.
    
    
    M.2 CORPORATE EXPERIENCE AND CAPABILITY - FRAMES
    
    M.2.1: The Bidder must demonstrate that it has been contractually bound to an external client (outside of the Bidder's own company) or to external clients* for two (2) separate contracts for the provision of frames and delivery to the destination address or addresses specified by the Client. 
    
    For each Contract, the Bidder must provide:
    
    M.2.1.a  The reference number or the contract number for each of the two (2) contracts.
    M.2.1.b  The Client information (example: client organization) for each of the two (2) contracts.
    M.2.1.c   A description of the frame and; 
    M.2.1.d  The delivery requirements for each of the frames
    
    M.2.2: The two (2) separate contracts identified for M.2.1 must have been started or completed after 
    April 01, 2012
    M.2.2.a  The Bidder must provide the start date or the completion date of each of the two (2) contracts identified for M.2.1 to demonstrate that the contracts were started or completed after April 01, 2012;
    
    M.2.3: At least one (1) of the two (2) contracts described for M.2.1 must include or must have included a requirement for the Bidder to provide frames on an “as and when” required basis.
    
    M.2.3.a  For each of the two (2) contracts described for M.2.1, the Bidder must provide a detailed description of the client’s ordering and supply requirements to demonstrate any requirement to provide frames on an “as and when” required basis.
    
    M.2.4: At least one (1) of the two (2) contracts described for M.2.1 must be or must have been for the Bidder to provide a minimum of 200 frames over the period of one (1) year*.  
    
    M.2.4.a  For each of the two (2) contracts described for M.2.1, the Bidder must indicate the total number of frames provided over the period of one (1) year*.
    
    PROPOSALS NOT MEETING ALL OF THE MANDATORY REQUIREMENTS WILL BE CONSIDERED NON RESPONSIVE AND GIVEN NO FURTHER CONSIDERATION.
    
    
    Financial Evaluation
    
    The price of the bid will be evaluated in Canadian dollars, Applicable Taxes excluded, FOB destination, Canadian customs duties and excise taxes included.
    
    The Financial Evaluation will be based on the total evaluated price of the financial proposal using the Excel spreadsheet.
    
    To determine the total evaluated price, the all-inclusive prices and rates submitted in the Annex “B”: Basis of Payment will be multiplied and when specified divided by the corresponding quantities for evaluation, and then added together to obtain the total evaluated price as specified in the Annex “B”: Basis of Payment Excel spreadsheet being distributed through Government Electronic Tendering Service (BuyandSell.gc.ca).
    
    
    Basis of Selection
    
    A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract.
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canada-Panama Free Trade Agreement
    • Canadian Free Trade Agreement (CFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Buck(CW Div.), Daniel
    Phone
    (613) 998-8582 ( )
    Email
    daniel.buck@tpsgc-pwgsc.gc.ca
    Fax
    (613) 991-5870
    Address
    360 Albert St./ 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    002
    English
    7
    002
    French
    4
    001
    English
    13
    001
    French
    2
    English
    15
    000
    English
    37
    French
    4
    000
    French
    7

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Lowest Price
    Commodity - GSIN
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