File Folder

Trade Agreement: CETA / WTO-AGP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

FILE FOLDERS

5Z011-180002/B
Buck, Daniel
Telephone No. - (613) 998-8582
Fax No. - (613) 991-5870
E-mail: daniel.buck@pwgsc-tpsgc.gc.ca

NATURE OF REQUIREMENT

Library and Archives Canada (LAC) has a requirement for the custom fabrication of three (3) different types of file folders on an “if and when required basis”.

The Offeror must construct folders to final format in accordance with the supplied artwork, approved proofs and specifications, and deliver folders as per the delivery schedule for each call-up.

The period of the Standing Offer will be from issuance to March 31, 2019, with the option to extend it by five (5) one (1) year periods. 

The requirement is subject to the Canadian Free Trade Agreement (CFTA).

The requirement is limited to Canadian goods and/or services.

The Request for Standing Offers (RFSO) is to establish National Individual Standing Offers for the requirement detailed in the RFSO, to the Identified Users across Canada, excluding locations within Yukon, Northwest Territories, Nunavut, Quebec, and Labrador that are subject to Comprehensive Land Claims Agreements (CLCAs).  Any requirement for deliveries to locations within CLCAs areas within Yukon, Northwest Territories, Nunavut, Quebec, or Labrador will have to be treated as a separate procurement, outside of the resulting standing offers.

Mandatory Criteria 


M.1 CORPORATE EXPERIENCE AND CAPABILITY

The Offeror must demonstrate that it has been contractually bound with two (2) different external clients to manufacture and supply archival file folders with scores for expansion, die cutting, and expansion gussets. 

M.1.a Each of the two (2) contracts must have been started or completed after March 31, 2012. 

M.1.a.1 For each of the two (2) contracts, the Offeror must provide the Client contact information.
M.1.a.2 For each of the two (2) contracts, the Offeror must provide the contract start or end date.

M.1.b. Each of the two (2) contracts must have been for the manufacture and supply of archival file folders constructed with scores for expansion and die cutting.

M.1.b.1 For each of the two (2) Contracts, the Offeror must provide a description of the folder(s) to demonstrate that the folders meet M.1.b. The description must also provide details to describe: 

i. the requirements for the die-cutting of the folders (for example: tabs or round corners); 
ii. the requirements for the scoring of the folders for expansion; and
iii. a description of the acid and lignin-free archival card stock used used to meet the requirements for long-term archival storage.

M.1.c. At least one (1) of the two (2) contracts must have also included a requirement for the archival folders described in M.1.b to be constructed with expansion gussets on three (3) sides. 

M.1.c.1 For the one (1) contract, the Offeror must provide a description of the required expansion gussets of the folders described in M.1.b.


M.1.d The invoice, production docket or contract (or copy of) presented to the Client. 

M.1.d.1 For each of the two (2) contracts the Offeror must provide a copy of the invoice, production docket or contract for the described folders.
*During the evaluation no corporate experience gained through internal clients will be accepted or reviewed.

OFFERS NOT MEETING ALL OF THE MANDATORY REQUIREMENTS WILL BE CONSIDERED NON-RESPONSIVE AND GIVEN NO FURTHER CONSIDERATION. 


Financial Evaluation

The price of the offer will be evaluated in Canadian dollars, Applicable Taxes excluded, FOB destination, Canadian customs duties and excise taxes included.

The Financial Evaluation will be based on the total evaluated price of the financial proposal using the Excel spreadsheet.

To determine the total evaluated price, the all-inclusive prices and rates submitted in the Annex “B”: Basis of Payment will be multiplied and when specified divided by the corresponding quantities for evaluation, and then added together to obtain the total evaluated price as specified in the Annex “B”: Basis of Payment Excel spreadsheet being distributed through Government Electronic Tendering Service (BuyandSell.gc.ca).


Basis of Selection

An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The responsive offer with the lowest evaluated price will be recommended for issuance of a standing offer.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.