11th Canadian Immunization Conference

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
11TH CANADIAN IMMUNIZATION CONFERENCE - SPACE RENTAL - NOVEMBER
30, 2014 - DECEMBER 4, 2014

The Public Health Agency of Canada's 11th Canadian Immunization
Conference has a requirement for the provision of meeting space
in Ottawa, Ontario for participants, speakers, exhibitors,
organizing committee members and conference organizing staff
attending, presenting and working at the three (3) day
conference from Tuesday, December 2, 2014 through Thursday,
December 4, 2014.  Public Health Agency of Canada (PHAC) expects
900 delegates to attend the event on all three (3) days. 

Meeting space is required between November 30, 2014 to December
4, 2014.

PERIOD OF THE CONTRACT

The period of the Contract is from date of Contract award to
December 31st, 2014.

MANDATORY TECHNICAL CRITERIA

M.1	The Bidder must demonstrate its ability to provide the
meeting space as specified in Annex "A".  

The Bidder must provide the following:

a.	the full address of the proposed venue;
b.	a description of the proposed meeting space within the venue
as detailed in A.3.1 for A-Plenary, B-Exhibits, Poster display,
Welcome Reception, buffet lunches and Health breaks and
C-Concurrent sessions of the Annex A Statement of Work; and
c.	the dimensions of the designated areas to demonstrate that
they meet the minimum space requirements as specified in Annex
A. 

M.2 	Financial Proposal

The Bidder must provide complete costing information strictly in
accordance with Annex "B" B.1 Pricing and List of Deliverables.
All line items in Annex "B" - B.1 Pricing and List of
Deliverables must be bid. The total amount of Goods and Services
Tax (GST) or Harmonized Sales Tax (HST) must be shown
separately, if applicable.

BIDS NOT MEETING ALL OF THE MANDATORY REQUIREMENTS WILL BE GIVEN
NO FURTHER CONSIDERATION.

FINANCIAL EVALUATION CRITERIA	

The financial evaluation will be conducted by calculating the
Total Bid Price using Annex "B" - Financial Proposal / Basis of
Payment, as completed by the Bidder.

BASIS OF SELECTION

A bid must comply with the requirements of the bid solicitation
and meet all mandatory technical evaluation criteria to be
declared responsive. The responsive bid with the lowest
evaluated price will be recommended for award of a contract.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.