EVENT PLANNING AND MANAGEMENT

Solicitation number EN578-133309/B

Publication date

Closing date and time 2013/07/08 14:00 EDT


    Description
    Trade Agreement: NONE
    Tendering Procedures: 
    Attachment: None
    Competitive Procurement Strategy: N/A - P&A/LOI Only
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    EVENT MANAGEMENT SERVICES
    
    EN578-133309/B
    Buck, Daniel
    Telephone No. - (613) 998-8588
    Fax No. - (613) 993-2581
    
    
    THIS IS THE SECOND CONSULTATION FOR:
    
    REQUEST FOR INDUSTRY COMMENTS (RFIC) ON  
    THE PROCUREMENT STRATEGY FOR 
    EVENT MANAGEMENT SERVICES 
    FOR THE FEDERAL GOVERNMENT OF CANADA
    
    Responses must be submitted by 2:00 pm Eastern Daylight Savings
    Time on
    Monday July 8, 2013
    
    
    1.	NATURE OF REQUEST FOR INDUSTRY COMMENTS
    
    This is not a bid solicitation. This RFIC will not result in the
    award of any contract, therefore, potential suppliers of any
    goods or services described in the attached project outline
    should not earmark stock or facilities, nor allocate resources,
    as a result of any information contained in this RFIC. Nor will
    this RFIC result in the creation of any source list, therefore,
    whether or not any potential supplier responds to this RFIC will
    not preclude that supplier from participating in any future
    procurement. Also, the procurement of any of the goods and
    services described in this RFIC will not necessarily follow this
    RFIC. This RFIC is simply intended to solicit feedback from
    industry with respect to the matters described in this RFIC.
    
    2. 	NATIONAL PROCUREMENT STRATEGY FOR COMMUNICATION SERVICES
    
    Public Works and Government Services Canada (PWGSC) has
    undertaken a review of how communication services are procured
    for federal government departments with the objective of
    developing a national procurement strategy. The review has
    identified strengths in the current process; it has also
    uncovered areas of opportunity that, if leveraged, should
    benefit government departments, existing and potential
    suppliers, and Canadians overall. More specifically,
    standardized approaches to procurement should lead to enhanced
    transparency, greater efficiency and more predictability.
    
    This National Procurement Strategy for Communication Services
    (the Strategy),  published on the Government Electronic
    Tendering System (GETS) in February, 2013,  aims to provide a
    Canada-wide approach. When implemented, this approach will
    improve the ease and effectiveness of the procurement process
    for all stakeholders. 
    
    Event Management Services is a sub-category under the Strategy. 
    In accordance with the strategic direction outlined in the
    Strategy, PWGSC is seeking to improve the procurement process
    for Event Management Services by increasing communications with
    stakeholders through the establishment of supplier-based working
    groups. 
    
    This Request for Industry Comment is further to a meeting with
    the supplier-based working group for Event Management Service
    that took place on May 22, 2013. The goals of this meeting were
    to determine whether event management suppliers wanted to have a
    new tool or tools established for the procurement of event
    management services, and if so, which procurement vehicle(s)
    was/were most appropriate. As a result of the discussion from
    the meeting, we determined that suppliers would prefer if PWGSC
    established supply arrangements for the procurement of event
    management services.   
    
    Interested suppliers are invited to comment on the draft Request
    for Supply Arrangement (RFSA) and provide suggestions related to
    the development of the new procurement vehicle. 
    
    Suppliers may submit their comments to Daniel Buck at:
    daniel.buck@pwgsc-tpsgc.gc.ca.   
    3.		CONTENT OF THIS RFIC
    
    This RFIC contains a draft of the Request for Supply Arrangement
    (RFSA). This document remains a work in progress and respondents
    should not assume that new clauses or requirements will not be
    added to any future bid solicitation that is ultimately
    published by Canada. Nor should respondents assume that none of
    the clauses or requirements will be deleted or revised. Comments
    regarding any aspect of the document are welcome.
    
    4.		NATURE AND FORMAT OF RESPONSES REQUESTED
    
    Respondents are requested to provide their comments, concerns,
    and, where applicable, any recommendations that could improve
    the procurement strategy. Respondents should explain any
    assumptions they make in their responses.
    
    5.		RESPONSE COSTS
    
    Canada will not reimburse any respondent for expenses incurred
    in responding to this RFIC.
    
    6.			TREATMENT OF RESPONSES
    
    Use of Responses:  Responses will not be formally evaluated.
    However, the responses received may be used by Canada to modify
    procurement strategies or any documents contained in this RFIC.
    Canada will review all responses received by the RFIC closing
    date. Canada may, in its discretion, review responses received
    after the RFIC closing date.
    
    Review Team:  A review team composed of representatives from
    PWGSC and, possibly, other government departments, will review
    the responses on behalf of Canada. Canada reserves the right to
    hire any independent consultant, or use any Government
    resources, which it deems necessary to review any response. Not
    all members of the review team will necessarily review all
    responses.
    
    Confidentiality:  Respondents should mark any portions of their
    response that they consider proprietary or confidential. Canada
    will treat those portions of the responses as confidential to
    the extent permitted by the Access to Information Act.
    
    Follow-up Activity:  Canada may, in its discretion, contact any
    respondents to follow up with additional questions or for
    clarification of any aspect of a response.
    
    7.		ENQUIRIES
    
    Because this is not a bid solicitation, Canada will not
    necessarily respond to enquiries in writing or by circulating
    answers to all potential suppliers. However, respondents with
    questions regarding this RFIC may direct their enquiries to:
    
    Daniel Buck at 613-998-8588
    or by email at: daniel.buck@pwgsc-tpsgc.gc.ca
    
    8.			SUBMISSION OF RESPONSES
    
    Time and Place for Submission of Responses:  Suppliers
    interested in providing a response should deliver it directly to
    the Contracting Authority by the time and date indicated on page
    1 of this solicitation document. The preferred method of
    response is by email at: 
    
    daniel.buck@pwgsc-tpsgc.gc.ca
     
    Responsibility for Timely Delivery: Timely delivery and correct
    direction of responses is the sole responsibility of the
    respondent. PWGSC will not assume or have transferred to it
    those responsibilities.
    
    If you have any questions, please feel free to contact the
    Contracting Officer named above.
    
    9.			SOME SPECIFIC QUESTIONS
    			
    Procurement Strategy
    In your opinion, are the Evaluation Criteria sufficiently clear?
    Are there any requirements and/or items that are unclear or that
    would unduly limit a qualified vendor's ability to submit a
    response?
    In your opinion, should the Evaluation Criteria and Basis of
    Payment to be used in RFPs under the Supply Arrangement be
    firmly or optionally prescribed for clients, if at all? If so,
    what evaluation criteria should be included?
    Do you favour a solicitation approach that invites all qualified
    suppliers to bid on each requirement under the resulting Supply
    Arrangements?
    In your opinion, is a $400,000 (taxes excluded) threshold
    sufficient for the procurement of most event management
    requirements? If not, why?  
    
    10.		DRAFT REQUEST FOR SUPPLY ARRANGEMENT
    
    Please see attached.
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Buck(CX Div.), Daniel
    Phone
    (613) 998-8588 ( )
    Fax
    (613) 993-2581
    Address
    360 Albert St. / 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    000
    English
    53
    000
    French
    11

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    Summary information

    Notice type
    Request for Information
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Commodity - GSIN
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