Banners for display on Confederation Boulevard

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
BANNERS FOR DISPLAY ON CONFEDERATION BOULEVARD

C1111-140596/A
Buck, Daniel
Telephone No. - (613) 998-8588
Fax No. - (613) 991-5870
E-mail: daniel.buck@pwgsc-tpsgc.gc.ca

NATURE OF REQUIREMENT:
Canadian Heritage (CH) requires printing, fabricating to final
format and delivery of high tenacity Acid Dyed nylon banners for
display in Confederation Boulevard in Canada's Capital core.
There will be between 15 to 21 distinct designs based on the
thematic(s) of the year. Each design is made up of single
banners that are hung together in pairs on light standards.

Each design is made of a coloured image printed onto one layer
of high tenacity nylon, which is to be visible from both sides.
The top and bottom of each banner incorporates an opaque strip
onto which the text, logo is printed (both sides). 
 
The quantities will vary according to the years of fabrication
and on the thematic involved. On average there are 13 provincial
+ 1 Capital region banner designs of standard banner pairs. In
addition to this there will be 3-8 thematic banner pairs and 10
long banner pair designs.  

The period of the contract will be from date of award until
March 31, 2016 with the option to extend this period by three
(3) additional one (1) year period under the same terms and
conditions. 

As per the Integrity Provisions under section 01 of Standard
Instructions 2003, bidders must provide a list of all owners
and/or Directors and other associated information as required.
Refer to section 4.21 of the Supply Manual for additional
information on the Integrity Provisions.

For services requirements, Bidders must provide the required
information as detailed in article 2.3 of Part 2 of the bid
solicitation, in order to comply with Treasury Board policies
and directives on contracts awarded to former public servants."

The requirement is limited to Canadian goods and/or services.

Mandatory Technical Criteria

M.1	Experience of the Bidder

The Bidder must demonstrate that it has been contractually bound
under three (3) separate contracts to provide printing,
fabrication to final format, and delivery of custom printed
banners to locations across Canada.   

The three (3) separate contracts must have been completed for at
least two (2) separate external clients (outside of the Bidder's
own company).

During the evaluation no corporate experience gained through
internal clients will be accepted or reviewed.

The three (3) separate contracts must have been completed since
January 01, 2009.

M.1.1 Each of the three (3) contracts must have included all of
the following requirements:
Custom printing of the required banners on UV resistant banner
material;
Custom printing using UV resistant, colourfast dyes;
Finishing to final format, including trimming to final size,
sewing of hems and/or seams, and preparation for display; 
Packaging and delivery to final destination.

M.1.2 When combined*, each of the following requirements was
included in the three (3) contracts:

Banners fabricated using high tenacity (minimum 210 denier) flag
nylon type6-6;
Acid dye printing process;
Fabric treated with a U.V. inhibitor;
Full-coloured images;
Fabrication of banners to be used in an outdoor location (or
locations) exposed to outdoor weather conditions including wind,
rain and sunlight;
Management of multiple distinct designs (four [4] or more) to be
fabricated and assembled in packages ready for distribution;
A quantity of 600 banners or more, consisting of multiple (four
[4] or more) distinct banner designs.
 
*One (1) contract does not need to include all of the listed
requirements for M.1.2, however each separate requirement must
have been included in any of the three (3) contracts. The three
(3) contracts together must have included all of the listed
requirements for M.1.2.

M.1.3: To demonstrate this corporate experience with external
clients the Bidder must provide the following information in a
description of each contract:
The Contract reference number
The Client information for the Contract
The completion date of the Contract
A complete description of the requirements for the printing,
fabrication and finishing to final format, and
delivery/distribution of the custom printed banners. The
description must demonstrate the following:
The type of UV resistant banner material used and the properties
of the material;
The printing process used and the number of colours printed for
each distinct design;
The inks used for printing;
The finishing requirements of the banners; 
The number of distinct designs managed, printed and fabricated;
The packaging requirements;
The assembly and delivery/distribution requirements of the
banners;
The final display location of the banners (example: Outdoors
exposed to outdoor weather conditions including wind, rain and
sun light)
The invoice (or copy of) presented to the client

M.2	Sample Banner(s)

To confirm the Bidder's capability of meeting the technical
requirements of the Annex A Statement of Work, the Bidder must
provide a sample banner or sample banners for evaluation.
More than one (1) banner sample may be submitted to meet the M.2
criterion. If more than one (1) sample is submitted, the
combined samples, must demonstrate all of the technical
requirements.

M.2.1 The sample banner or banners may be submitted as either of
the following:

A previously produced banner or previously produced banners that
was/were printed and fabricated by the Bidder under contract to
clients. 
A combination of a previously produced banner or banners and a
banner produced by the Bidder for the purposes of the Request
for Proposal.

M.2.2 The submitted banner sample or samples* must demonstrate
all of the following technical requirements:

Open pocket sleeve with reinforced vinyl sewn in to completely
line the interior of the sleeve;
Double folded and double sewn hem on edge (folded once and sewn,
then folded again and sewn again);
Corner made of two (2) layers of nylon material (printed
artwork) with inner vinyl blocker material over a layer of seat
belt webbing to reinforce the corner around the grommet; 
Acid dye printing in two (2) or more Pantone colours or four
colour process with either digital or screen print on nylon
banner material. Ink penetration must be at 85% or higher. The
Bidder must indicate the Pantone reference colour for the
printed colours of the sample. Ink penetration and colour
calibration will be tested using a Spectrocolorimeter. 
Durability: the sample must have been produced for use in an
outdoor location for a period of six (6) months or more. The
Bidder must provide a brief description of the outdoor location
and the period of time that the banner was installed in the
outdoor location.  

Bidders must deliver the requirement Sample Banner or Banners
for evaluation at no charge to Canada.  The Sample Banner or
Banners submitted by the Bidders will remain property of Canada.

FAILURE TO PROVIDE DETAILED INFORMATION FOR ANY OF THE ABOVE MAY
RESULT IN THE PROPOSAL BEING DEEMED NON-RESPONSIVE. BIDS NOT
MEETING THE ALL THE MANDATORY REQUIREMENTS WILL BE GIVEN NO
FURTHER CONSIDERATION.

Financial Evaluation

To determine the total evaluated price, the prices submitted in
the Annex B: Basis of Payment of this bid solicitation for the
initial period and the extension periods will be calculated as
specified in the Annex B Basis of Payment Excel spreadsheet
being distributed through Government Electronic Tender Service.

Basis of Selection

A bid must comply with the requirements of the bid solicitation
and meet all mandatory technical evaluation criteria to be
declared responsive. The responsive bid with the lowest
evaluated price will be recommended for award of a contract

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.