Events Planning and Management

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

EVENT MANAGEMENT SERVICES

EN578-171582/E
St-Clair, Denise (CX Div.)
Telephone No. (819) 712-2264

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The Government of Canada requires the provision of a full range of events management services, for events which may include, but are not limited to meetings, hearings, conferences, workshops, summits, consultations, round tables, award ceremonies, galas and opening ceremonies on an "as and when requested basis".  The scope of the services covered by the Supply Arrangements are detailed in Annex A - Statement of Work.


These services will be provided to the identified users as follows;

1.  Any government department, agency or Crown Corporation listed in Schedules I, I.1, II, III, of the Financial Administration Act, R.S.C., 1985, c. F-11.

2.  Communication and Advertising Procurement Directorate (CAPD) on behalf of any government commission or board of inquiry, hearings or investigative enquiry or any such entity.
 
3.  CAPD on behalf of any other identified users added to the Supply Arrangement through amendment to Annex F - Identified Users. This may include Provinces, Territorial Governments


Individual contracts awarded under the Supply Arrangement cannot exceed $2,000,000.00 (including applicable taxes).


Requirement valued above $2,000,000.00 will not be processed under this SA.


The period for awarding contracts under the Supply Arrangements is from issuance to September 30th, 2022. If the Supply Arrangement is authorized for use beyond the initial period, the Supplier offers to extend its arrangement for two (2) additional one (1) year periods.  A Notice will be posted once a year on buyandsell.gc.ca to allow new suppliers to become qualified.  


Existing qualified suppliers, who have been issued a Supply Arrangement, will not be required to submit a new arrangement. 


The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).


The requirement covered by the bid solicitation of any resulting supply arrangement will be solely limited to Canadian goods and/or services.


The Request for Supply Arrangements (RFSA) is to establish supply arrangements for the delivery of the requirement detailed in the RFSA to the Identified Users identified in Annex F - Identified Users across Canada, including areas subject to Comprehensive Land Claims Agreements (CLCAs).


A portion of this procurement is set aside under the federal government Procurement Strategy for Aboriginal Business. For more information on Aboriginal business requirements of the Set-aside Program for Aboriginal Business see Annex 9.4, of the Supply Manual.


This RFSA allows suppliers to use the epost Connect service provided by Canada Post Corporation to transmit their arrangement electronically.  Suppliers must refer to Part 2 of the RFSA entitled Supplier Instructions and Part 3 of the RFSA entitled Arrangement Preparation Instructions for further information on using this method.


SECURITY REQUIREMENT
There is no security associated with qualifying as a Supplier under this supply arrangement. 


BASIS FOR CANADA'S OWNERSHIP OF INTELLECTUAL PROPERTY
Canada has determined that any intellectual property rights arising from the performance of the Work under the resulting contract(s) will belong to Canada, on the following grounds: where the material developed or produced consists of material subject to copyright, with the exception of computer software and all documentation pertaining to that software.


Delivery Date: Above-mentioned


The Crown retains the right to negotiate with suppliers on any procurement.


Documents may be submitted in either official language of Canada.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.