Quantitative Public Opinion Research

Solicitation number 51019-128006/A

Publication date

Closing date and time 2012/10/09 14:00 EDT


    Description
    Trade Agreement: NONE
    Tendering Procedures: 
    Attachment: None
    Non-Competitive Procurement Strategy: Government Objectives
    Representing Best Interests/Value to Govt
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    Royal Canadian Legion DominionCommand
    86 Aird Place
    Ottawa Ontario
    Canada
    K2L0A1
    Nature of Requirements: 
    CONDUCT OF VETERANS AFFAIRS CANADA (VAC) CLIENT SATISFACTION
    INTERVIEWS
    
    51019-128006/A
    Mondoux, Glenn
    Telephone No. - 613 991-5791
    
    NAME AND LOCATION OF ONLY KNOWN SOURCE
    Royal Canadian Legion - Dominion Command
    86 Aird Place,
    Ottawa, ON
    K2L 0A1
    
    DESCRIPTION
    Veterans Affairs Canada (VAC) has a requirement to conduct
    client satisfaction interviews/surveys of veterans residing in
    approximately 1750 long-term care facilities located across
    Canada. An estimated 1100 surveys/interviews will be conducted
    in these facilities by volunteers of the Royal Canadian Legion
    (RCL). The RCL is a not-for-profit organization with significant
    interest in the care of Veterans and will administer the client
    satisfaction surveys on a cost recovery basis plus
    administrative charge. With some 340,000 members located in
    approximately 1500 Legion Branches across Canada, qualified
    Legion members are well positioned to visit with Veterans who
    reside in these long term care facilities. 
    
    The RCL was founded in 1925 to meet the needs of all who served
    in the Armed Forces and their dependants. Acting as an advocacy
    agency on pensioners' behalf, the Legion deals directly with the
    Federal Government to ensure ex-military personnel and their
    dependants are treated fairly. To this day, the Legion maintains
    a nationwide network of individuals helping Veterans, ex-service
    members and their families to secure the pensions and benefits
    to which they are entitled.
    
    The RCL has a long history of advocacy and is well known and
    respected by Veterans and their families. This is considered a
    critical component in gaining access to Veterans and their
    families in these facilities and obtaining the information
    required. These unique characteristics make the RCL a natural
    agency to assist with the client satisfaction surveys, "as VAC
    does not have the resources to conduct regular visits to all the
    community facilities across Canada."  VAC is not aware of any
    other group that has the existing relationship with Veterans,
    "privileged" access to the long-term care facilities and the
    necessary numbers of individuals to undertake this task within
    the proposed budget.
    
    The RCL volunteers will administer the surveys and collect the
    information. The survey information will be reviewed and
    analysed by VAC program representatives.
    
    The Contract will end on March 31, 2013. 
    
    The estimated budget for this requirement is $ 61,500.00 (HST
    incl.) (total includes conduct of survey, travel, and
    administration fee).  The RCL is currently paid a monthly
    administration fee, a per visit fee and travel costs, which will
    be paid according to Treasury Board guidelines, with no
    allowance for profit.  
    
    The target is to visit and conduct an estimated 1,100 surveys
    with Veterans in long term care facilities across Canada. r5
    
    This survey is intended for:
    ·	Veterans in community beds in receipt of long term care
    support from the department;
    ·	Veterans in contract beds in long term care facilities with 15
    or fewer allotted contract beds; and
    ·	Powers of Attorney for the above noted Veterans, where
    required. 
    
    There are 6470 Veterans in community facilities and in
    facilities with fewer than 15 contract beds.  Of these Veterans,
    1100 will be surveyed which represents 17% of the total number.
    The Department will provide the interviewers (RCL Volunteers)
    with a list of Veterans to be interviewed.  The breakdown of the
    number of Veterans to be interviewed by region is as follows:
    Atlantic Region 101, Quebec Region 57, Ontario Region 495,
    Prairie Region 209 and Western Region 238.
    
    No Trade Agreements apply to this requirement. Section 6,
    Article 10.2.1 of the Treasury Board Contracting Policy applies
    on the basis of limited tendering procedures. Specifically,
    Article 10.2.1 (d) applies: only one person or firm is capable
    of performing the contract.
    
    If you wish to submit a written response showing that you are
    capable of meeting this requirement, it must be done not later
    than the specified closing date and time. As it is intended to
    proceed in a timely manner, responses received after the closing
    date will not be considered. 
    
    Responses received on or before the closing date will be
    considered solely for the purpose of deciding whether or not to
    conduct a competitive procurement. Information provided will be
    used by the Crown for technical evaluation purposes only and is
    not to be construed as a competitive solicitation. Your written
    response must provide sufficient evidence (e.g. specifications,
    technical data, drawings, or any other proof) that clearly
    demonstrates that your product or service is capable of
    fulfilling this requirement and in budget.
    
    Suppliers that have submitted a response will be notified in
    writing of PWGSC's decision to continue with the non-competitive
    procurement or to compete the requirement.
    
    Should you have any questions concerning this requirement,
    contact the contracting officer identified above. The PWGSC file
    number, the contracting officer's name and the closing date of
    the ACAN must appear on the outside of the envelope in block
    letters or, in the case of a facsimile transmission, on the
    covering page.
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate
    with one firm only as identified above. Should you have any
    questions concerning this requirement, contact the contracting
    officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and
    agencies to post a notice, for no less than fifteen (15)
    calendar days, indicating to the supplier community that it
    intends to award a good, service or construction contract to a
    pre-identified contractor. If no other supplier submits, on or
    before the closing date, a Statement of Capabilities that meets
    the requirements set out in the ACAN, the contracting authority
    may then proceed with the award.  However, should a Statement of
    Capabilities be found to meet the requirements set out in the
    ACAN, then the contracting authority will proceed to a full
    tendering process.
    
    Suppliers who consider themselves fully qualified and available
    to provide the services/goods described herein, may submit a
    statement of capabilities in writing to the contact person
    identified in this Notice on or before the closing date of this
    Notice. The statement of capabilities must clearly demonstrate
    how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the
    closing date of the ACAN must appear on the outside of the
    envelope in block letters or, in the case of a facsimile
    transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Mondoux, Glenn
    Phone
    (613) 991-5791 ( )
    Fax
    (613) 991-5870
    Address
    360 Albert St./ 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Veterans Affairs Canada
    Address
    Jean Canfield Building, 1st Floor, 191 Great George Street
    Charlottetown, Prince Edward Island, C1A 4L2
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Commodity - GSIN
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