Woodway Pro XL Treadmill

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
National Fitness Products of Canada Inc.
104 Maple Avenue
Inglewood Ontario
Canada
L7C1J5
Nature of Requirements: 
1.	Purpose of an Advance Contract Notice (ACAN)

An Advance Contract Award Notice (ACAN) allows department and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a goods, service or construction contract to a
pre-identified supplier.  If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting officer will proceed to a full
tendering process.

2.	Definition of requirements and sole source justification

The Department of National Defence (DND), CFB Edmonton has a
requirement for the supply of a heavy duty treadmill and running
analysis system to be delivered to their location in Edmonton
Alberta.

Delivery is requested to be completed on or before March 31,
2014, but later delivery is acceptable.

DND has identified that the Woodway Pro XL Treadmill with
OPTOGAIT video analysis system is the only known product to meet
their full requirement.

Canadian Forces (CF) personnel have unique training requirements
and need to be able to attain high speeds and simulate hilly
mountainous terrain, DND requires a treadmill that can attain
16.5mph and an incline range of 25% (-3% to 22%).

The treadmill must be durable to the normal wear and tear of
both walking and running with combats boots, since it is the
requirements for some Trade-Specific Physical Fitness
Evaluation.  Must be rated for 150,000 miles of use and has a 5
year wear warranty (running surface, drive and motor), 3 year
warranty for all components and 1 year labor.

The treadmill must be capable of a weight capacity of 400lbs
while running or 800lbs while walking @ 4 mph, which allows
training and completing physical fitness evaluation with
external load.

Additional features such as handrails pointing straight down,
allows an easier access, either from the side or the back for
individuals will less mobility and at the same time a better
supervision of the user when required.  A running surface of 27"
x 88" or greater is required.

The running analysis system is required to be portable and
measure the following:
i.	Step and stride length;
ii.	Stance and swing phase;
iii.	Single and double support;
iv.	Contact and fight time;
v.	Reaction time;
vi.	Elevation of center of gravity;
vii.	Specific power in Watts or Kilograms;
viii.	Frequency Energy expended in Joules;

DND will be phasing out the current treadmill fleet as they
become unserviceable and will be planning to procure more
similar treadmills in the future.


3.	Trade Agreements

Article 1016, Section 2, (b) of the North American Free Trade
Agreement (NAFTA) 
"...where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists;"

Article 506, Section 12 (b) of the Agreement on Internal Trade
(AIT)
"...where there is an absence of competition for technical
reasons and the goods or services can be supplied only by a
particular supplier and no alternative or substitute exists;"

4.	Government Contracts Regulations Exception

This contract is subject to subsection 6 (d) of the Government
Contracts Regulations, in that only one person or company is
capable of performing the contract.

5.	Total Estimated Value 

CAD $ 29,153.25

6.	Proposed Contractor
	
National Fitness Products Inc.
104 Maple Avenue 
Inglewood ON L7C 1J5
	
7.	Departmental Contact Person

Suppliers may address inquiries or submit their statement of
capabilities to:

Name:		Ian Taylor
Position:	Supply Specialist
Tel:		(780) 497-3621
Fax:		(780) 497-3510
E-mail:		Ian.Taylor@pwgsc.gc.ca

8.	Submission of Statement of Capabilities by Suppliers

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice.  The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.