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Scanners, Upgrades and Maintenance, Winnipeg, MB

Solicitation number M5000-174602/A

Publication date

Closing date and time 2017/08/01 16:00 EDT


    Description
    Trade Agreement: NONE
    Tendering Procedures: Generally only one firm has been invited to bid
    Non-Competitive Procurement Strategy: Exclusive Rights
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    LEICA GEOSYSTEMS LTD
    1-3761 Victoria Park Ave.
    Scarborough Ontario
    Canada
    M1W3S2
    Nature of Requirements: 
    
    Scanners, Upgrades and Maintenance, Winnipeg, MB 
    
    1. ADVANCE CONTRACT AWARD NOTICE (ACAN) 
    
    An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 
    
    2. DEFINITION OF THE REQUIREMENT 
    
    Royal Canadian Mounted Police (RCMP)- Winnipeg, MB requires services for support and maintenance renewal for existing P20 Scanners - Leica Cyclones and Scan Stations. The Customer Care Program (CCP) required for renewal and maintenance for the scanners should be prorated and synchronized to a common expiry date.
    
     Existing Leica Scan Stations that are currently owned are used for Collision Reconstruction and Forensic Identification. The information these scan stations provide can be used to support the RCMP/Crown Prosecution in court cases, which means the information these machines provide must be accurate and able to withstand scrutiny from the courts.         
    
    3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM         ESSENTIAL REQUIREMENTS) 
    
    Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements: 
    
    M1. CCP Reactivate for Leica Cyclone - SURVEY
    
    a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start on PO date. 
    b. CCP contracts that expired less than 6 months ago will have the start date set to the previous expiration date.
    
    M2. CCP for Leica Cyclone - SURVEY (1 yr.)
    
    a. Technical support by telephone and/or email 
    b. Software module updates
    
    M3. CCP Reactivate for Leica Cyclone - REGISTER
    
    a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will   re-start on PO date.
    b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous  expiration date
    
    M4. CCP for Leica Cyclone - REGISTER (1 yr)
    
    a. Technical support by telephone and/or email
    b. Software module updates
    
    M5. CCP for Leica Cyclone - PUBLISHER (1 yr)
    
    a. Technical support by telephone and/or email
    b. Software module updates
    
    M6.  CCP Reactivate for Leica Cyclone - PUBLISHER
    
    a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start  on PO date.
    b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous expiration date.
    
    M7.  1 yr ScanStation P20/P15 CCP Basic s/n 1840555
    
    a. 1 yr SW Maintenance, 
    b. 1 yr Customer Support
    
    M8.  1 yr ScanStation P20/P15 CCP Basic s/n 1840568
    
    a. 1 yr SW Maintenance, 
    b. 1 yr Customer Support
    
    M9.  1 yr ScanStation P20/P15 CCP Basic s/n 1840337 Pro
    
    a. 1 yr SW Maintenance, 
    b. 1 yr Customer Support
    
    M10.  1 yr ScanStation P20/P15 CCP Basic s/n 1840591
    
    a. 1 yr SW Maintenance, 
    b. 1 yr Customer Support
    
    M11.    1 yr ScanStation P20/P15 CCP Basic s/n 1840599
    
    a. 1 yr SW Maintenance, 
    b. 1 yr Customer Support
    
    M12.    1 yr ScanStation P20/P15 CCP Basic s/n 1840613
    
    a. 1 yr SW Maintenance, 
    b. 1 yr Customer Support
    
    M13.    1 yr ScanStation P20/P15 CCP Basic s/n 1840629
    
    a. 1 yr SW Maintenance, 
    b. 1 yr Customer Support
    
    M14.    1 yr ScanStation P20/P15 CCP Basic s/n 1840637
    
    a. 1 yr SW Maintenance, 
    b. 1 yr Customer Support
    
    M15.    CCP Reactivate for Leica Cyclone - REGISTER
    
    a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start on PO date.
    b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous expiration date.
    
    M16.    CCP for Leica Cyclone - REGISTER
    
    a. Technical support by telephone and/or email
    b. Software module updates
    
    M17.    CCP Reactivate for Leica Cyclone - SURVEY
    
    a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start on PO date.
    b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous expiration date.
    
    M18.    CCP for Leica Cyclone - SURVEY
    
    a. Technical support by telephone and/or email
    b. Software module updates
    
    M19.    CCP Reactivate for Leica Cyclone - PUBLISHER
    
    a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start on PO date.
    b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous expiration date.
    
    M20.    CCP for Leica Cyclone - PUBLISHER 
    
    a. Technical support by telephone and/or email
    b. Software module updates
    
    4. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER 
    
    This is a proprietary product. RCMP bought the Leica P20 Scanners from Leica and owns it along with the hardware and software. This firmware and software is required to continue to use the current Leica scanners and support system. No other firmware or software would work for the application of the scanner and its support systems.  
    The Customer Care Program (CCP) required for renewal and maintenance for the scanners should be prorated and synchronized to a common expiry date.
    
    5. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S) 
    
    The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work" 
    
    6. PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE 
    
    The proposed contract is for a period of one (1) year, from the date of contract authorization.
    
    7. COST ESTIMATE OF THE PROPOSED CONTRACT 
    
    The estimated value of the contract, including option(s), is $46,368.00   (GST/HST extra). 
    
    8. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER 
    
                 Leica Geosystems Ltd.
                 1-3761 Victoria Park Ave.  
                 Scarborough, ON 
                 M1W 3S2
    
    9. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES 
    
    Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
    
    10. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES 
    
    The closing date and time for accepting statements of capabilities is August 1, , 2017 at 2:00PM MST
    
    11. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES 
    
    Inquiries and statements of capabilities are to be directed to: 
    
    Nidhi Nigam
    Acting Procurement Officer
    Public Services and Procurement Canada
    10025 Jasper Avenue
    Edmonton, AB T6J 1S6
    
    Telephone: 780-497-3643
    Facsimile: 780-497-3510
    E-mail: nidhi.nigam@pwgsc.gc.ca
    
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
    
    Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • Exclusive Rights

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Nigam, Nidhi
    Phone
    (780) 497-3643 ( )
    Email
    Nidhi.Nigam@pwgsc-tpsgc.gc.ca
    Fax
    (780) 497-3510
    Address
    ATB Place North Tower
    10025 Jasper Ave./10025 ave Jasper
    5th floor/5e étage
    Edmonton, Alberta, T5J 1S6

    Buying organization(s)

    Organization
    Royal Canadian Mounted Police
    Address
    73 Leikin Dr
    Ottawa, Ontario, K1AOR2
    Canada
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Manitoba
    Procurement method
    Non-Competitive

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

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