Scanners, Upgrades and Maintenance, Winnipeg, MB

Trade Agreement: NONE
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
LEICA GEOSYSTEMS LTD
1-3761 Victoria Park Ave.
Scarborough Ontario
Canada
M1W3S2
Nature of Requirements: 

Scanners, Upgrades and Maintenance, Winnipeg, MB 

1. ADVANCE CONTRACT AWARD NOTICE (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. DEFINITION OF THE REQUIREMENT 

Royal Canadian Mounted Police (RCMP)- Winnipeg, MB requires services for support and maintenance renewal for existing P20 Scanners - Leica Cyclones and Scan Stations. The Customer Care Program (CCP) required for renewal and maintenance for the scanners should be prorated and synchronized to a common expiry date.

 Existing Leica Scan Stations that are currently owned are used for Collision Reconstruction and Forensic Identification. The information these scan stations provide can be used to support the RCMP/Crown Prosecution in court cases, which means the information these machines provide must be accurate and able to withstand scrutiny from the courts.         

3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM         ESSENTIAL REQUIREMENTS) 

Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements: 

M1. CCP Reactivate for Leica Cyclone - SURVEY

a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start on PO date. 
b. CCP contracts that expired less than 6 months ago will have the start date set to the previous expiration date.

M2. CCP for Leica Cyclone - SURVEY (1 yr.)

a. Technical support by telephone and/or email 
b. Software module updates

M3. CCP Reactivate for Leica Cyclone - REGISTER

a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will   re-start on PO date.
b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous  expiration date

M4. CCP for Leica Cyclone - REGISTER (1 yr)

a. Technical support by telephone and/or email
b. Software module updates

M5. CCP for Leica Cyclone - PUBLISHER (1 yr)

a. Technical support by telephone and/or email
b. Software module updates

M6.  CCP Reactivate for Leica Cyclone - PUBLISHER

a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start  on PO date.
b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous expiration date.

M7.  1 yr ScanStation P20/P15 CCP Basic s/n 1840555

a. 1 yr SW Maintenance, 
b. 1 yr Customer Support

M8.  1 yr ScanStation P20/P15 CCP Basic s/n 1840568

a. 1 yr SW Maintenance, 
b. 1 yr Customer Support

M9.  1 yr ScanStation P20/P15 CCP Basic s/n 1840337 Pro

a. 1 yr SW Maintenance, 
b. 1 yr Customer Support

M10.  1 yr ScanStation P20/P15 CCP Basic s/n 1840591

a. 1 yr SW Maintenance, 
b. 1 yr Customer Support

M11.    1 yr ScanStation P20/P15 CCP Basic s/n 1840599

a. 1 yr SW Maintenance, 
b. 1 yr Customer Support

M12.    1 yr ScanStation P20/P15 CCP Basic s/n 1840613

a. 1 yr SW Maintenance, 
b. 1 yr Customer Support

M13.    1 yr ScanStation P20/P15 CCP Basic s/n 1840629

a. 1 yr SW Maintenance, 
b. 1 yr Customer Support

M14.    1 yr ScanStation P20/P15 CCP Basic s/n 1840637

a. 1 yr SW Maintenance, 
b. 1 yr Customer Support

M15.    CCP Reactivate for Leica Cyclone - REGISTER

a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start on PO date.
b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous expiration date.

M16.    CCP for Leica Cyclone - REGISTER

a. Technical support by telephone and/or email
b. Software module updates

M17.    CCP Reactivate for Leica Cyclone - SURVEY

a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start on PO date.
b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous expiration date.

M18.    CCP for Leica Cyclone - SURVEY

a. Technical support by telephone and/or email
b. Software module updates

M19.    CCP Reactivate for Leica Cyclone - PUBLISHER

a. CCP contracts that expired more than 6 months ago need reactivation and         the CCP will re-start on PO date.
b. CCP contracts that expired less than 6 months ago will have the start         date set to the previous expiration date.

M20.    CCP for Leica Cyclone - PUBLISHER 

a. Technical support by telephone and/or email
b. Software module updates

4. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER 

This is a proprietary product. RCMP bought the Leica P20 Scanners from Leica and owns it along with the hardware and software. This firmware and software is required to continue to use the current Leica scanners and support system. No other firmware or software would work for the application of the scanner and its support systems.  
The Customer Care Program (CCP) required for renewal and maintenance for the scanners should be prorated and synchronized to a common expiry date.

5. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S) 

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work" 

6. PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE 

The proposed contract is for a period of one (1) year, from the date of contract authorization.

7. COST ESTIMATE OF THE PROPOSED CONTRACT 

The estimated value of the contract, including option(s), is $46,368.00   (GST/HST extra). 

8. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER 

             Leica Geosystems Ltd.
             1-3761 Victoria Park Ave.  
             Scarborough, ON 
             M1W 3S2

9. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

10. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES 

The closing date and time for accepting statements of capabilities is August 1, , 2017 at 2:00PM MST

11. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES 

Inquiries and statements of capabilities are to be directed to: 

Nidhi Nigam
Acting Procurement Officer
Public Services and Procurement Canada
10025 Jasper Avenue
Edmonton, AB T6J 1S6

Telephone: 780-497-3643
Facsimile: 780-497-3510
E-mail: nidhi.nigam@pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.