Chemical Vapourizer Repairs - Ralston, Alberta

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Amtech Aeronautical Limited
P.O. BOX 1404
MEDICINE HAT Alberta
Canada
T1A7N3
Nature of Requirements: 

1. ADVANCE CONTRACT AWARD NOTICE (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. DEFINITION OF THE REQUIREMENT 

Defence Research and Development Canada (DRDC) has a requirement for the provision of repairs and improvements on the Suffield Research Centre (SRC) chemical vaporizer unit and its associated test cells. The vaporizer and test cells are necessary to conduct the evaluation of chemical protective materials. The vaporizer system is a one-of-a-kind instrument with components assembled and controlled in a unique way to achieve our desired chemical concentrations, flowrates, and safety measures. Continued work is necessary as challenges with different chemicals emerge and improvements based on validation tests become necessary.

The work will involve the following: 

(a) The Contractor must perform repairs on the chemical vaporizer and test cells as required. The Contractor must supply all parts, labour and tools required to complete the repairs.  The Contractor must demonstrate full operational function of the instrument to the Technical Authority (TA) upon completion of the repairs. Full operational function indicates that desired chemical concentrations, flowrates, and safety measures are achieved

(b) The Contractor must develop, install, and test improvements to the chemical vaporizer unit and test cells in consultation with the TA.  The Contractor must supply all parts, labour, and tools required to complete the improvements. The Contractor must demonstrate full operational function of the instrument to the TA upon completion of the improvements. Full operational function indicates that desired chemical concentrations, flowrates, and safety measures are achieved.

3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS) 

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: 

(a) EDUCATION: Engineering staff must hold as a minimum a Bachelor of Science in Engineering in a field relevant to the operation of the chemical vaporizer (mechanical, computer, electrical).
(b) EDUCATION: Technical staff must hold as a minimum a diploma in a field relevant to the operation of the chemical vaporizer (engineering technology, electronics and instrumentation, journeyman electrician) from a recognized technical school.
(c) CERTIFICATION: Engineer staff must be certified Professional Engineer(s) with the Province of Alberta
(d) EXPERIENCE: All professional engineering and technical support staff must have experience working with equipment, instrumentation, and computer process control systems in the operation of closed-loop process control systems for dissemination of vapours.  This must include chemical vapour detection systems, programmable syringe pumps, Bronkhorst  Digital Readout and control system E-7000 for analog and digital instruments, Bronkhorst Controlled Evaporator and Mixer, Bronkhorst digital Mass Flow/Pressure instruments laboratory style/ IN_FLOW, temperature and humidity sensors, chemical vapour mixing vessels, Labview Control Software.

4. APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT 

This procurement is subject to the following trade agreement(s): Canadian Free Trade Agreement (CFTA)

5. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER 

This contract is a continuation of W7702-115093/001/REG. The Suffield Chemical Vapour Generator system was designed and developed this contract. Amtech was actively involved in contract W7702-115093/001/REG. Amtech is the only known supplier that has personnel that can meet the requirements as they assisted in design and development, have proprietary knowledge of the system, and have completed prototypes for the Cartridge Test Cell Assembly and the Carbon Test Cell. The Suffield Chemical Vapour Generator system is a one-of-a-kind instrument that was specifically designed for the Suffield Research Centre where components are assembled in a unique way to achieve desired chemical concentrations, flowrates, and safety measures. 

6. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S) 

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work"

7. EXCLUSIONS AND/OR LIMITED TENDERING REASONS 

The following exclusion(s) and/or limited tendering reasons are invoked under the Canadian Free Trade Agreement (CFTA) - Article 513, 1biii 

8. PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE 

The proposed contract is for a period from date of contract award to 2019-03-31 with irrevocable options to extend the term of the Contract by up to two (2) additional one (1) year periods under the same conditions.

9. COST ESTIMATE OF THE PROPOSED CONTRACT 

The estimated value of the contract, including option(s), is $31,500.00 (GST/HST included).
 
10. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER 

Amtech Aeronautical Limited
678 Prospect Drive S.W. 
Medicine Hat, Alberta T1A 4C1
Canada

11. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES 

The closing date and time for accepting statements of capabilities is August 8, 2018 at 2:00 p.m. MDT.

13. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES 

Inquiries and statements of capabilities are to be directed to: 

Dallas Scott
Procurement Officer
Public Services and Procurement Canada
Acquisitions Branch
Western Region

ATB Place, North Tower
5th Floor, 10025 Jasper Avenue
Edmonton, AB T5J 1S6

Telephone: 780 - 224 - 7200 
Facsimile: 780 - 497 - 3510 
E-mail address: 

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.