Snow Removal Contract - CFS Leitrim

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
ENOR (English Notice of Request)
Retender Snow Removal - CFS Leitrim   EJ196-130139/B   Hill,
Cris   (819) 956-1343 
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This Amendment is raised to answer the questions following the
site visit of September
11, 2012 and to Revise items within the Request for Proposal
(RFP)

(1)   At Part 3 - 3.3 Full Time Supervisor Duties - Delete from
RFP in its entirety & add to SOW at General Requirements:

(2)   At Part 3 - Delete 4. (MANDATORY) Contractor's Experience
and Past Performance in its entirety

Insert as follows:
4. Revised (MANDATORY) Contractor's Experience and Past
Performance

(3)   At PART 3 - BID PREPARATION INSTRUCTIONS Revise Section
III   Financial Security
 	  At 1.1, 1 a & b and at 3, remove 50% and replace with 20%

(4.a)   At Part 4 - Evaluation Procedures and Basis of Selections

Delete: "Note: Bids will be evaluated based on 80% of the
pricing (Schedule 1) and 20% on the "as & when" (Schedule 2, 3
and 4)"

Insert: "The evaluation  will be based on the Lowest Responsive
Bid Price, a combination of the overall lowest total bid of
which 80% will be for the firm pricing (Schedule 1 and 2) and
20% on the "as & when" (Schedule 3, 4 and 5)."

(4.b)   At Part 4 - Evaluation Procedures and Basis of Selections

Delete in its entirety (4) Full Time Supervisor's qualifications
in accordance with Part 3, Section 1: Technical Bid

5)   At PART 5 - CERTIFICATIONS
Delete: 5.1 and 5.1.1

Insert the following:
5.1	Certifications Precedent to Contract Award
The certifications listed below should be submitted with the bid
but may be completed and submitted afterwards.  If any of these
required certifications is not completed or submitted as
requested, the Contracting Authority will so inform the Bidder
and provide the Bidder with a time frame within which to meet
the requirement.  Failure to comply with the request of the
Contracting Authority and meet the requirement within that time
period will render the bid non-responsive.

5.1.1	Revised Code of Conduct Certifications
Bidders should provide, with their bids or promptly thereafter,
a complete list of names of all individuals who are currently
directors of the Bidder (see Annex C).  If such a list has not
been received by the time the evaluation of bids is completed,
the Contracting Authority will inform the Bidder of a time frame
within which to provide the information.  Bidders must submit
the list of directors before contract award, failure to provide
such a list within the required time frame will render the bid
non-responsive.

The Contracting Authority may, at any time, request that a
Bidder provide properly completed and Signed Consent Forms
(Consent to a Criminal Record Verification form - PWGSC-TPSGC
229) for any or all individuals named in the aforementioned list
within a specified delay.  Failure to provide such Consent Forms
within the delay will result in the bid being declared
non-responsive

(6)   At Part 7 - Resulting Contract, 7.2.1 General Conditions
revise as follows:

Delete in its entirety 7.2.1 General Conditions

Insert (Revised):
7.2.1	General Conditions
2035 2012-07-16, General Conditions - Services, apply to and
form part of the Contract.

The text under Subsection 4 of Section 41 - Code of Conduct and
Certifications - Contract of 2035 referenced above is replaced
by:

During the entire period of the Contract, the Contractor must
diligently update, by written notice to the Contracting
Authority, the list of names of all individuals who are
directors of the Contractor whenever there is a change.  As
well, whenever requested by Canada, the Contractor must provide
the corresponding Consent Forms.

(7)   At Part 7 - Resulting Contract, 7.14 Revise Contract
Financial Security as follows:
 	  At 1.1, 1 a & b and at 3, remove 50% and replace with 20%

(8)   Delete in its entirety Annex D - Consent to a Criminal
record Verification

(9)   Delete in its entirety Annex F - Site Plans
	  Insert the Revised Annex F - Site Plans dated September 25,
2012

(10)   Delete in its entirety Annex G - Bidders Proposal
Checklist
ALL OTHER TERMS & CONDITIONS SHALL REMAIN THE SAME

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This amendment is raised to include the following information:
1. Closing date has been extended from October 9, 2012 to
October 16, 2012.
2. A third solicitation amendment will follow soon
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This amendment is raised to include the following information:
1. Closing date has been extended from September 24, 2012 to
October 9, 2012.
2. A second solicitation amendment will follow soon.
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IMPORTANT NOTICE TO BIDDERS
IMPORTANT CHANGES HAVE BEEN BROUGHT TO SECTION 01  "CODE OF
CONDUCT AND CERTIFICATIONS - BID" OF CLAUSE 2003 (2012-07-11)
STANDARD INSTRUCTIONS - GOODS OR SERVICES - COMPETITIVE
REQUIREMENTS.  PLEASE REFER TO PART 5, 5.1.1
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Requirement
To provide Snow Removal Service including all labour, material,
equipment, supervision and transportation for Public Works and
Government Services Canada (PWGSC),  located at  CFS Leitrim,
3545 Leitrim Road, Ottawa, Ontario, Canada.  The services must
be provided in accordance with the PWGSC Grounds Maintenance
Specifications attached at Annex A.

Period of  Contract
The period of any resulting Contract shall be for a period of
1year.  The estimated commencement date is November 1, 2012.

Option to Extend Contract
The Contractor hereby grants to Canada two (2) irrevocable
options to extend the term of the Contract each for an
ADDITIONAL CONSECUTIVE TWELVE (12) MONTH PERIOD, under the same
terms and conditions as contained in the Contract. It is to be
noted that Canada is not obliged to exercise any of these two
(2). The exercise of any option will be at Canada's sole
discretion, by providing notification in writing through a
formal Contract Amendment to the contractor prior to the
contract expiry date

Mandatory Site Visit 
MANDATORY ITEM:
Due to the nature of this requirement and in order to gain
access to the sites all interested bidders must submit the Names
(legal name) of their representatives that will be attending the
Mandatory Site Visit to the Contracting Authority by e-mail or
fax (819-956-3600) no later than September 5, 2012.
It is the responsibility of the bidders to ensure that the
Contracting Authority is in receipt of this information by the
date shown.  Bidders who fail to submit the required information
by September 5, 2012 could be denied access to the sites.

It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for site
visit to be held on September 11 2012 at 9:30am at CFS Leitrim
Guard House, 3545 Leitrim Road, Ottawa, Ontario .  Bidders will
be required to sign an attendance form.  Bidders who do not
attend or send a representative will not be given an alternative
appointment and their bids will be rejected as non-compliant. 
NO EXCEPTIONS WILL BE MADE.  Any clarifications or changes to
the bid solicitation resulting from the site visit will be
included as an amendment to the bid solicitation.
A maximum of two (2) representatives per bidder will be
permitted to examine the sites.

Site Plan(s) (To be given out at Site Visit)

No electronic devices: cell phones, pagers , two way radios,
cameras, etc. are allowed on site
except for the Pusher Hut Road area. Cell phone use is permitted
in the Pusher Hut area for
emergency use only
ENOR (English Notice of Request)
Retender Snow Removal - CFS Leitrim   EJ196-130139/B   Hill,
Cris   (819) 956-1343 
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Evaluation Procedures
Bids will be assessed in accordance with the entire requirement
of the bid sollicitation including the technical and financial
evaluation criteria.

Technical and Financial Evaluation - mandatory requirements
(1)	Attendance at the mandatory site visit (if applicable);

(2)	Security Clearance of  Reliability at bid closing, in
accordance with Part 6,  Security
	Requirements; 

(3)	Submission of a Firm Price/Rate in Canadian funds for all
the items listed in Part 3, Section II:
	Financial Bid ;
Note: Bids will be evaluated based on 80% of the firm pricing
(Schedule 1) and 20% on the "as & when" (Schedule 2, 3 and 4). 

(4)  	Full Time Supervisor's qualifications in accordance with
Part 3,  Section 1: Technicial Bid 

(5)  	Contractor's Experience & Past Performance in accordance
with Part 3, Section 1: Technical Bid. 

Only proposals found to meet ALL the mandatory requirements will
be deemed acceptable proposals and will be further evaluated in
accordance with the evaluation criteria.  Proposals not meeting
ALL of the mandatory requirements will be deemed non-responsive
and will be given NO further consideration.

Basis of selection
A bid must comply with the requirements of the bid solicitation
and meet all mandatory evaluation criteria to be declared
responsive. The responsive bid with the lowest evaluated price
will be recommended for award of a contract.

Contractors will not be reimbursed for the cost of responding to
this Request for Proposal

Security Requirement
3.1     The Contractor must, at all times during the performance
of the Contract, hold a valid Designated Organization Screening
(DOS), issued by the Canadian Industrial Security Directorate
(CISD), Public Works and Government Services Canada (PWGSC).

3.2      The Contractor personnel requiring access to sensitive
work site(s)  must EACH hold a valid RELIABILITY STATUS, granted
or approved by CISD/PWGSC.

3.3  Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

3.4  	The Contractor must comply with the provisions of the:

	(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B;
	(b) Industrial Security Manual (Latest Edition).

Mandatory Security Clearance     
6.1.2.1.	The security requirements specified at clause 7.3.1 
must be met by the Bidder at time of bid closing.  If the
security requirements are not met at bid closing, your proposal
will be deemed non-responsive and no further consideration will
be given.



Retender Snow Removal - CFS Leitrim   EJ196-130139/B   Hill,
Cris   (819) 956-1343 
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6.1.2.2.  The security requirements specified at 7.3.2 must be
met by the Bidder for all of the employees proposed for this
contract at time of bid closing.   If the security requirements
are not met at bid closing, your proposal will be deemed
non-responsive and no further consideration will be given.

6.1.2.3.      It is a mandatory that the Bidder provide the
information requested in the chart below at time of bid closing
for only the proposed employees to  provide services against any
resulting Contract.   If the information is not provided at bid
closing, your proposal will be deemed non-responsive and no
further consideration will be given.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.