Green roof maintenance 2 Rideau

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

ENOR - Green Roof Maintenance 
2 Rideau Street (Government Conference Centre) Ottawa, Canada
EJ196-192365/A    Hill, Cris    Telephone No.  613-296-3573 
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Requirement     
To provide Green Roof Maintenance services including all labour, material, equipment, supervision and transportation in accordance with the Statement of Work attached at Annex A, for Public Services and Procurement Canada (PSPC) at 2 Rideau Street, Government Conference Centre (GCC), Ottawa, Ontario, Canada.

Period of contract 
The period of any resulting Contract will be for a period of one (1) year (estimated commencement date May 1, 2019), with Canada retaining an irrevocable option to extend the contract for a period of three (3) additional consecutive twelve (12) month periods.
 
Option to Extend Contract
The Contractor hereby grants to Canada three (3) irrevocable options to extend the term of the Contract each for an ADDITIONAL CONSECUTIVE TWELVE (12) MONTH PERIOD, under the same terms and conditions as contained in the Contract. 
It is to be noted that Canada is not obliged to exercise any of these three (3) options. The exercise of any option will be at Canada's sole discretion, by providing notification in writing to the Contractor at least thirty (30) days prior to the Contract expiry date or the expiry date of an exercised option period.

Mandatory Site Visit 
Personnel security screening is required prior to gaining authorized access to sites. Bidders must communicate with the Contracting Authority no later than Feb 14/19 to confirm attendance and provide the name(s) and date of birth(s) of the person(s) who will attend. 
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 2 Rideau Street on February 21, 2019 at 11:00am. Bidders are to meet at the main entrance.

Note security clearance of Site Access or Secret will be required for the Site Visit.

Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation

A maximum of two (2) representatives per bidder will be permitted to examine the sites

Security Requirement At Bid Closing
The following security requirements (SRCL and related clauses provided by ISP) apply and form part of the Contract

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
3.  Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

4. The Contractor/Offeror must comply with the provisions of the:
a) Security Requirements Check List and security guide (if applicable), attached at Annex C;
b) Industrial Security Manual (Latest Edition).


Evaluation Procedures
Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical and financial evaluation criteria.

Technical and Financial Evaluation - Mandatory Requirements

(1) Mandatory Site Visit attendance;  

(2) (Mandatory) Security Clearance of Site Access or Secret, at bid closing, in accordance with Part 6,                                      
       Security Requirements; 

(3) (Mandatory) Full Time Supervisor’s qualifications in accordance with Part 3, Section 1: Technicial Bid 

(4) (Mandatory) Contractor’s Experience and Past Performance in accordance with Part 3, Section 1:
      Technical Bid. 

(5) (Mandatory) Submission of Firm Price/Rates in Canadian funds in accordance with Part 3, Section II:          Financial Bid Annex B;

Basis of selection
A bid must comply with the requirements of the bid solicitation and meet all mandatory evaluation criteria to be declared responsive. 
Responsive bids will be evaluated based on the Lowest Responsive Bid Price, a combination of the overall lowest total bid of which 80% will be for the firm pricing (Pricing Schedule 1 and 20% of the "as and when" (Pricing Schedule 2) will be recommended for award of a contract.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.