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Snow Removal & Landscape Maintenance Services

Solicitation number EJ196-202517/A

Publication date

Closing date and time 2021/01/29 14:00 EST

Last amendment date


    Description
    Trade Agreement: NONE
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    
    ENOR - All Year Grounds  
    79 Prince of Wales, Ottawa, ON, Canada EJ1196-202517/A    Cris Hill     Telephone No. 613-296-3573
    
    Solication Amendment 004
    This Amendment is raised to Revise the closing Date
    Extend the closing date to January 29,2021 from January 15,2021
    ALL OTHER TERMS AND CONDITIONS WILL REMAIN THE SAME
    --------------------------
    Solication Amendment 003
    This Amendment is raised to Revise the closing Date
    Extend the closing date to January 15, 2021 from January 8, 2021
    ALL OTHER TERMS AND CONDITIONS WILL REMAIN THE SAME
    ----------------------------------
    Solication Amendment 001
    This Amendment is raised to Revise the closing Date
    Extend the closing date to January 8, 2021 from December 9, 2020.
    Another Amendment will follow shortly.
    ALL OTHER TERMS AND CONDITIONS WILL REMAIN THE SAME.
    --------------------------------------------------------------------------------------------------------------------------------------------
    Requirement     
    To provide Snow Removal Service and Landscape Maintenance services including all labour, material, equipment, supervision and transportation in accordance with the Statement of Work attached at Annex A, for Public Services and Procurement Canada (PSPC) at, 79 Prince of Wales, Ottawa, Ontario, Canada.
    
    Mandatory Site Visit 
    It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 79 Prince of Wales on November 20, 2020. The site visit will begin at 9:30am. 
    
    Bidders must communicate with the Contracting Authority no later than November 17, 2020 to confirm attendance and provide the name of the person who will attend. 
    
    Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation
    A maximum of one (1) representatives per bidder will be permitted to examine the site(s)
    
    The Contracting Authority will ask each contractor to complete a questionnaire as they arrive (sample at Annex “J”) to the site visit.  Contractors will be checked in as they arrive to site visit and will be checked out by the Contracting Authority at the end of the site visit.   Also, all contractors are asked to please avoid touching any surfaces during the site visit.
    
    It is MANDATORY that all contractors follow federal/provincial guidelines for COVID-19 which includes physical distancing, a minimum of 6 feet between all participants, at all times.  Contractors MUST wear masks and/or face coverings for the duration of the site visit.
    
    Contact tracing - If anyone has come into contact with anyone with COVID-19, in the last 2 weeks, or travelled outside of Canada, please advise. If anyone shows any symptoms after the site visit meeting or within 14 days of the meeting, please advise the Contracting Authority as soon as possible.
    
    Submission of Bids (Note:  Bids MUST be submitted using Epost Connect service.) see clause 2.2
    Bids must be submitted only to Public Works and Government Services Canada (PWGSC) Bid Receiving Unit by the date, time and place indicated in the bid solicitation.
    
    Note: Bidders MUST submit using epost Connect, for bids closing at the Bid Receiving Unit in the National Capital Region (NCR) the email address is:
    
    tpsgc.dgareceptiondessoumissions-abbidreceiving.pwgsc@tpsgc-pwgsc.gc.ca
    
    Note: Bids will not be accepted if emailed directly to this email address. This email address is to be used to open an epost Connect conversation, as detailed in Standard Instructions 2003, or to send bids through an epost Connect message if the bidder is using its own licensing agreement for epost Connect.
    
    i. send as early as possible, and in any case, at least six business days prior to the solicitation closing date and time, (in order to ensure a response), an email that includes the bid solicitation number to the specified PWGSC Bid Receiving Unit requesting to open an epost Connect conversation. Requests to open an epost Connect conversation received after that time may not be answered.
     
    ENOR - All Year Grounds  
    79 Prince of Wales, Ottawa, ON, Canada EJ1196-202517/A    Cris Hill     Telephone No. 613-296-3573
    -----------------------------------------------------------------------------------------------------------------------------------------
    
    Period of contract 
    The period of any resulting Contract will be for a period of one (1) year (estimated commencement date -
    May 1, 2021), with Canada retaining an irrevocable option to extend the contract for a period of four (4) additional consecutive twelve (12) month periods
    
    Security Requirement
    The following security requirements (SRCL and related clauses provided by the Contract Security Program) apply and form part of the Contract.
              
    1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).
    
    2. The Contractor/Offeror personnel requiring access to sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.
    3.  Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.
    4.        The Contractor/Offeror must comply with the provisions of the:
    a) Security Requirements Check List and security guide (if applicable), attached at Annex C;
    b) Industrial Security Manual (Latest Edition).
    Evaluation Procedures
    a)  Bids will be assessed in accordance with the entire requirement of the bid solicitation 
     including the technical and financial evaluation criteria.
    
    b) An evaluation team composed of representives of Canada will evaluate the bids
    
    Technical and Financial Evaluation - Mandatory Requirements at bid closing
    
     (1) Site Visit attendance;  
    (2) Security Clearance of Reliability at bid closing, in accordance with Part 6, Security Requirements; 
    (3)  Employee Information for Security at bid closing in accordance with Part 6, 6.2 
    (4)  (a) Full Time Supervisor’s qualifications in accordance with Part 3, Section 1: Technicial Bid      
    (5) Contractor’s Experience and Past Performance in accordance with Part 3, Section 1:
          Technical Bid. 
    (6) Submission of Firm Price/Rates in Canadian funds in accordance with Part 3, Section II:          Financial Bid Annex B;
    
    Basis of selection
    A bid must comply with the requirements of the bid solicitation and meet all mandatory evaluation criteria to be declared responsive. 
    
    Responsive bids will be evaluated based on the Lowest Responsive Bid Price, a combination of the overall lowest total bid of which 80% will be for the firm pricing (Pricing Schedule 1 & 2) and 20% of the "as and when" (Pricing Schedule 3, 4 & 5) will be recommended for award of a contract.
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Hill, Cris
    Phone
    (613) 296-3573 ( )
    Email
    cris.hill@tpsgc-pwgsc.gc.ca
    Fax
    () -
    Address
    L'Esplanade Laurier,
    East Tower 4th Floor
    L'Esplanade Laurier,
    Tour est 4e étage
    140 O'Connor, Street
    Ottawa, Ontario, K1A 0R5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    005
    French
    3
    005
    English
    27
    004
    French
    1
    004
    English
    16
    003
    French
    2
    003
    English
    24
    002
    French
    2
    002
    English
    24
    001
    French
    2
    001
    English
    20
    000
    French
    11
    000
    English
    67

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Lowest Price
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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