Snow Removal & Landscape Maintenance Services

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

ENOR - All Year Grounds  
79 Prince of Wales, Ottawa, ON, Canada EJ1196-202517/A    Cris Hill     Telephone No. 613-296-3573

Solication Amendment 004
This Amendment is raised to Revise the closing Date
Extend the closing date to January 29,2021 from January 15,2021
ALL OTHER TERMS AND CONDITIONS WILL REMAIN THE SAME
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Solication Amendment 003
This Amendment is raised to Revise the closing Date
Extend the closing date to January 15, 2021 from January 8, 2021
ALL OTHER TERMS AND CONDITIONS WILL REMAIN THE SAME
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Solication Amendment 001
This Amendment is raised to Revise the closing Date
Extend the closing date to January 8, 2021 from December 9, 2020.
Another Amendment will follow shortly.
ALL OTHER TERMS AND CONDITIONS WILL REMAIN THE SAME.
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Requirement     
To provide Snow Removal Service and Landscape Maintenance services including all labour, material, equipment, supervision and transportation in accordance with the Statement of Work attached at Annex A, for Public Services and Procurement Canada (PSPC) at, 79 Prince of Wales, Ottawa, Ontario, Canada.

Mandatory Site Visit 
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 79 Prince of Wales on November 20, 2020. The site visit will begin at 9:30am. 

Bidders must communicate with the Contracting Authority no later than November 17, 2020 to confirm attendance and provide the name of the person who will attend. 

Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation
A maximum of one (1) representatives per bidder will be permitted to examine the site(s)

The Contracting Authority will ask each contractor to complete a questionnaire as they arrive (sample at Annex “J”) to the site visit.  Contractors will be checked in as they arrive to site visit and will be checked out by the Contracting Authority at the end of the site visit.   Also, all contractors are asked to please avoid touching any surfaces during the site visit.

It is MANDATORY that all contractors follow federal/provincial guidelines for COVID-19 which includes physical distancing, a minimum of 6 feet between all participants, at all times.  Contractors MUST wear masks and/or face coverings for the duration of the site visit.

Contact tracing - If anyone has come into contact with anyone with COVID-19, in the last 2 weeks, or travelled outside of Canada, please advise. If anyone shows any symptoms after the site visit meeting or within 14 days of the meeting, please advise the Contracting Authority as soon as possible.

Submission of Bids (Note:  Bids MUST be submitted using Epost Connect service.) see clause 2.2
Bids must be submitted only to Public Works and Government Services Canada (PWGSC) Bid Receiving Unit by the date, time and place indicated in the bid solicitation.

Note: Bidders MUST submit using epost Connect, for bids closing at the Bid Receiving Unit in the National Capital Region (NCR) the email address is:

tpsgc.dgareceptiondessoumissions-abbidreceiving.pwgsc@tpsgc-pwgsc.gc.ca

Note: Bids will not be accepted if emailed directly to this email address. This email address is to be used to open an epost Connect conversation, as detailed in Standard Instructions 2003, or to send bids through an epost Connect message if the bidder is using its own licensing agreement for epost Connect.

i. send as early as possible, and in any case, at least six business days prior to the solicitation closing date and time, (in order to ensure a response), an email that includes the bid solicitation number to the specified PWGSC Bid Receiving Unit requesting to open an epost Connect conversation. Requests to open an epost Connect conversation received after that time may not be answered.
 
ENOR - All Year Grounds  
79 Prince of Wales, Ottawa, ON, Canada EJ1196-202517/A    Cris Hill     Telephone No. 613-296-3573
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Period of contract 
The period of any resulting Contract will be for a period of one (1) year (estimated commencement date -
May 1, 2021), with Canada retaining an irrevocable option to extend the contract for a period of four (4) additional consecutive twelve (12) month periods

Security Requirement
The following security requirements (SRCL and related clauses provided by the Contract Security Program) apply and form part of the Contract.
          
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.
3.  Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.
4.        The Contractor/Offeror must comply with the provisions of the:
a) Security Requirements Check List and security guide (if applicable), attached at Annex C;
b) Industrial Security Manual (Latest Edition).
Evaluation Procedures
a)  Bids will be assessed in accordance with the entire requirement of the bid solicitation 
 including the technical and financial evaluation criteria.

b) An evaluation team composed of representives of Canada will evaluate the bids

Technical and Financial Evaluation - Mandatory Requirements at bid closing

 (1) Site Visit attendance;  
(2) Security Clearance of Reliability at bid closing, in accordance with Part 6, Security Requirements; 
(3)  Employee Information for Security at bid closing in accordance with Part 6, 6.2 
(4)  (a) Full Time Supervisor’s qualifications in accordance with Part 3, Section 1: Technicial Bid      
(5) Contractor’s Experience and Past Performance in accordance with Part 3, Section 1:
      Technical Bid. 
(6) Submission of Firm Price/Rates in Canadian funds in accordance with Part 3, Section II:          Financial Bid Annex B;

Basis of selection
A bid must comply with the requirements of the bid solicitation and meet all mandatory evaluation criteria to be declared responsive. 

Responsive bids will be evaluated based on the Lowest Responsive Bid Price, a combination of the overall lowest total bid of which 80% will be for the firm pricing (Pricing Schedule 1 & 2) and 20% of the "as and when" (Pricing Schedule 3, 4 & 5) will be recommended for award of a contract.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.