Snow Removal CFSU Uplands

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

ENOR (English Notice of Request)

Request for Proposal (RFP) EJ196-202671/A
Snow Removal Service - CFSU Uplands - Cris Hill FK258  613-296-3573
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Solicitation Amendment 002 is raised to (1) Extend closing date and (2) Revise SOW as follows
(1) Extend the closing date 
The closing date is extended to September 1, 2021 at 2:00pm

(2) Revise SOW - See attached


NOTE: Another Solicitation Amendment will follow shortly with the Site Visit minutes along with Questions and Answers asked at the site visit or sent in after the site visit.

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Solicitation Amendment 001 is raised to change the word “deneigment” in the French Request for Proposal to the correct spelling.  As such, change the word “deneigment”  in the French Request for Proposal to “Déneigement”.

Annex E - Site Plan is attached to this amendment.
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Requirement     
To provide Snow Removal Service including all labour, material, equipment, supervision and transportation in accordance with the Statement of Work attached at Annex A, for Public Services and Procurement Canada (PSPC) at, CFSU Uplands, Ottawa, Ontario, Canada.

Period of contract 
The period of any resulting Contract will be for a period of one (1) year (estimated commencement date -
November 1, 2021), with Canada retaining an irrevocable option to extend the contract for a period of four (4) additional consecutive twelve (12) month periods.

Optional Site Visit 
It is recommended that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at CFSU Uplands on July 22, 2021. The site visit will begin at 450 Croil Private at 9:00am.
Bidders are requested to communicate with the Contracting Authority no later than July 19, 2021 to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders may be requested to sign an attendance sheet. 
Bidders who do not attend or do not send a representative will not be given an alternative appointment but they will not be precluded from submitting a bid. 
Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation. Please ensure to be registered to buy and sell to be able to receive amendments.

A maximum of one (1) representatives per bidder will be permitted to examine the site(s)

The Contracting Authority will ask each contractor to complete a questionnaire as they arrive (sample at Annex “I”) to the site visit.  Contractors will be checked in as they arrive to site visit and will be checked out by the Contracting Authority at the end of the site visit.   Also, all contractors are asked to please avoid touching any surfaces during the site visit.
It is MANDATORY that all contractors follow federal/provincial guidelines for COVID-19 which includes physical distancing, a minimum of 6 feet between all participants, at all times.  Contractors MUST wear masks and/or face coverings for the duration of the site visit.
Contact tracing - If anyone has come into contact with anyone with COVID-19, in the last 2 weeks, or travelled outside of Canada, please advise. If anyone shows any symptoms after the site visit meeting or within 14 days of the meeting, please advise the Contracting Authority as soon as possible.
Security Requirement
At the date of bid closing, the following conditions must be met: 
(a) the Bidder must hold a valid organization security clearance as indicated in Part 7 - Resulting Contract Clauses;
(b) the Bidder’s proposed individuals requiring access to classified or protected information, assets or sensitive work site(s) must meet the security requirement as indicated in part 7 - Resulting Contract Clauses;

 
ENOR (English Notice of Request)
Request for Proposal (RFP) EJ196-202671/A
Snow Removal Service - CFSU Uplands - Cris Hill FK258
(c) the Bidder must provide the name of all individuals who will require access to classified or protected information, assets or sensitive work sites
.1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.
3.  Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.
4. The Contractor/Offeror must comply with the provisions of the:
a) Security Requirements Check List and security guide (if applicable), attached at Annex C;
b) Industrial Security Manual (Latest Edition).

Evaluation Procedures

a)  Bids will be assessed in accordance with the entire requirement of the bid solicitation 
 including the technical and financial evaluation criteria.

b) An evaluation team composed of representives of Canada will evaluate the bids

Technical and Financial Evaluation - Mandatory Requirements at bid closing

(1) Security Clearance of Reliability at bid closing, in accordance with Part 6, Security Requirements; 

(2)  Employee Information for Security at bid closing in accordance with Part 6, 6.2 
    
(3) Contractor’s Experience and Past Performance in accordance with Part 3, Section 1:
      Technical Bid. 

(4) Submission of Firm Price/Rates in Canadian funds in accordance with Part 3, Section II: Financial Bid Annex B;

Basis of selection
A bid must comply with the requirements of the bid solicitation and meet all mandatory evaluation criteria to be declared responsive. 

Responsive bids will be evaluated based on the Lowest Responsive Bid Price, a combination of the overall lowest total bid of which 80% will be for the firm pricing (Pricing Schedule 1 & 2) and 20% of the "as and when" (Pricing Schedule 3, 4 & 5) will be recommended for award of a contract

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.