Walkley Rd (Admiral Bldg) Janitorial Services

Trade Agreement: CETA/WTO-AGP/CPTPP/CFTA/FTAs with Peru/Colombia/Panama/Korea/UK
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

SOLICITATION NO. EJ196-201063/A
JANITORIAL SERVICES - 2086 and 2074 Walkley Street, (Admiral Building) Ottawa, Ontario

Requirement
To provide Janitorial Services including all labour, material and equipment for Public Works and Government Services Canada (PWGSC), located at  2086 Walkley Road and 2074 Walkley Road (Admiral Building), Ottawa, Ontario, Canada. The services must be provided in accordance with Statement of Work EJ196-201063 attached to the Request for Proposal.

Period of the Contract
The period of any resulting Contract will be for a period of two (2) year(s) plus up to three (3) additional consecutive twelve (12) month periods, under the same conditions.

At the time option year 2 and option year 3 are exercised, the rates in the Basis of Payment will be increased or decreased by multiplying the rates by the percentage change in “The Consumer Price Index”, major components, selected sub-groups and special aggregates, provinces, Whitehorse and Yellowknife, not seasonally adjusted” (“CPI”) for the appropriate province for the 12 month period ending two months before the expiration date of the current period of the contract (“period”).  The CPI which will be used is published in Statistics Canada Catalogue no. 62-001-X, tables 9-1 to 9-12, for the appropriate province all-items CPI of the period as described above.

Consumer Price Index for Canada is published by Statistics Canada and is available at:
https://www150.statcan.gc.ca/n1/daily-quotidien/200916/dq200916a-eng.htm?HPA=1&indid=3665-1&indgeo=0

Security Requirement
SECURITY REQUIREMENT FOR CANADIAN SUPPLIER:  
The following security requirements (SRCL and related clauses provided by the Contract Security Program) apply and form part of the Contract.

1.  The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Facility Security Clearance at the level of SECRET, issued by the Contract Security Program (CSP), Public Works and Government Services (PWGSC).
2.  The Contractor/Offeror personnel requiring access to sensitive site(s) must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by the CSP, PWGSC.

3.  Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.

4.  The Contractor/Offeror must comply with the provisions of the:
a)  Security Requirements Check List and security guide (if applicable), 
b)  Industrial Security Manual (Latest Edition).

Mandatory Site Visit
It is MANDATORY that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 2086 and 2074 Walkley Road (Admiral Building), Ottawa, Ontario on  September 29, 2021 at 11:30am. The site visit will begin at 2086 Walkley Road and start outside the main entrance. 
     
It is mandatory that bidders provide and wear safety boots for the site visit. Bidders who do not comply will not be permitted to attend the site visit.

Bidders must communicate with the Contracting Authority no later than September 22, 2021 to confirm attendance and provide the name and date of birth of the person who will attend. 

Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.  

A maximum of one (1) representatives per bidder will be permitted to examine the site(s).

The Contracting Authority will ask each contractor to complete a questionnaire as they arrive (sample at Annex “J”) to the site visit.  Contractors will be checked in as they arrive to site visit and will be checked out by the Contracting Authority at the end of the site visit.   Also, all contractors are asked to please avoid touching any surfaces during the site visit.

It is MANDATORY that all contractors follow federal/provincial guidelines for COVID -19 which includes physical distancing, a minimum of 6 feet between all participants, at all times.  

Contractors MUST wear masks and/or face coverings for the duration of the site visit.

Contact tracing - If anyone has come into contact with anyone with COVID -19, in the last 2 weeks, or travelled outside of Canada, please advise. If anyone shows any symptoms after the site visit meeting or within 14 days of the meeting, please advise the Contracting Authority as soon as possible.


Mandatory Requirements

1) MANDATORY security clearance of SECRET at bid closing, in accordance with Part 6, Security Requirements;
2) Contractor’s qualification in accordance with Part 3, Section I: Technical Bid;
3) Working on-site Supervisor(s) qualification in accordance with Part 3, Section I: Technical Bid;
4) Submission of Firm Price/Rates in Canadian funds for all the items listed in the RFP, Part 3, Section II, Financial Bid.

All enquiries are to be submitted in writing to the Contracting Authority Joanne Ladouceur at email:  Joanne.Ladouceur@pwgsc-tpsgc.gc.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.