Boiler Maintenance, L'Esplanade Laurier

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
This bid solicitation cancels and supersedes previous bid
solicitation number EJ192-120037/B dated October 14, 2011 with a
closing of November 30, 2011 at 2:00 PM.

NOTICE OF PROPOSED PROCUREMENT (NPP)

Security Requirement:

1.	The Contractor must, at all times during the performance of
the Contract, hold a valid Designated 		Organization Screening
(DOS), issued by the Canadian Industrial Security Directorate
(CISD), 		Public Works and Government Services Canada (PWGSC).

2.	The Contractor personnel requiring access to sensitive work
site(s) must EACH hold a valid 		RELIABILITY STATUS, granted or
approved by CISD/PWGSC.

3.	Subcontracts which contain security requirements are NOT to
be awarded without the prior written 	permission of CISD/PWGSC.

4.	The Contractor must comply with the provisions of the:

	(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B;
	(b) Industrial Security Manual (Latest Edition).

Requirement:

Boilers and Related Equipment
To provide all maintenance services on Boilers and related
equipment for Public Works and Government Services Canada
(PWGSC) located at L'Esplanade Laurier Building (300 Laurier
Avenue, Ottawa, Ontario) in accordance with the Scope of Work
8M3-5016-20 attached herein as Annex A.

The period of any resulting Contract shall be for five (5) years.

Mandatory Response Time :

As per Annex A "PWGSC Statement of Work 8M3-5016-20", SW 3.
"Service", items .8 and .9 it is              a mandatory
requirement of this contract that:

1. All Calls between regular inspections shall be answered by a
qualified service personnel within one (1) hour of receiving the
call on a 24 hour, 7 day basis. One of the named Service
personnel must be able to report on site ready to service the
system within two (2) hours of receiving the request for service
and such work shall proceed continuously until the system is
returned to safe operating condition. 
                 
2. The Departmental Representative may request that the
Contractor's non working Service Manager respond on site within
two (2) hours of receiving the call on a 24 hour, 7 day basis.






Mandatory Card and Licensing Documentation :

Service personnel employed by the Contractor to carry out the
work on this requirement must be in possession of all the
following certification (provide valid copies):

Boilers - One (1) service personnel and one (1) back-up (total
of 2) each holding:
            		- A valid Gas Certificate G1 Licence in the
Province of Ontario or interprovincially approved Red Seal
Equivalent
		
The Contractor shall, before replacing any specific person named
in the contract, provide notice in writing to the Departmental
Representative and the Contracting Authority containing proof
that the person has the required certification.

It is mandatory that the documentation requested above be
submitted with the proposal. Bidders must provide copies of all
valid documentation requested for each technician to carry out
the work on this requirement.  If not included with the
proposal, the bid will be deemed non-responsive.


Mandatory Employee Experience and Past Performance :


The bidder must provide evidence to demonstrate that the
personnel proposed have experience and past performance by
referencing two (2) projects/contracts satisfactorily rendered
or on-going within the past five (5) years  from date of bid
closing wherein the reference provided is satisfied with such
performance. Each project/contract must be of comparable size,
scope and complexity to the work described in this RFP.  The
bidder must complete the following form, for each employee who
will be performing work on this requirement in order to
demonstrate that each proposed employee has the required three
(3) years experience (36 months):

In cases where experience is acquired concurrently, the time
period will be considered only once for the purpose of
calculating the minimum requirement of 3 years of recent
experience.

Example no. 1:
·          Project 1: started on January 1, 2008 and ended on
May 31, 2008 = 4 months
·          Project 2: started on January 1, 2008 and ended on
December 31, 2009 = 24 months 
·          Project 3: started on January 1, 2008 and ended on
December 31, 2009 = 24 months 

Total period for these 3 projects will count as 24 months and
not 52 months because the period Jan. 2008 to Dec. 2009 has
already been counted in Projects 2 and 3.  This employee does
not meet the required minimum of 3 years of recent experience.


The Contractor must provide the name of a VALID reference in
order to demonstrate that the proposed employee has the required
three (3) years experience (36 months).  To be accepted as valid:

A)	The reference must be the name of an individual from a
non-affiliated firm who can verify that the proposed employee
has satisfactorily obtained the required experience,

		OR

B)	Should the proposed employee's experience reside only within
the Contractor's company, then the reference must be the name of
a customer for whom the proposed employee has completed work. 
The customer must be able to verify that the proposed employee
has satisfactorily obtained the required experience.


PWGSC reserves the right to verify the applicability and
validity of all information submitted.  Failure by the Bidder to
provide the required information or in the event that the
information cannot be verified shall result in the bid being
disqualified and no further consideration will be given to the
Bidder.


Mandatory Non Working Service Manager Expertise and Experience :

a) Name the Contractor's non working Service Manager who will be
assigned to this Contract, including the name and number of
years of experience as a non working Service Manager for Boiler
Services. It is Mandatory that the non working Service Manager
have at least two (2) years (24 months) experience in a
supervisory role in the field of Boiler services.

b)  The bidder must provide evidence of its experience and
satisfactory performance of the Non Working
	Service Manager by referencing at least one (1) project or
contract for clients of a duration of at least two (2) years (24
months), within the past ten (10) years, in providing experience
as a non-working Service Manager for Boiler services.  Should it
be necessary to provide more Project/Contract Reference Names in
order to demonstrate that the proposed employee has the required
two (2) years experience (24 months), then the Contractor must
provide this additional information on a separate sheet and
attach with the proposal.

The evidence provided by the bidder may be verified by the
Crown. Failure by the bidder to provide the required evidence or
in the event that the evidence cannot be verified shall result
in the bidder being disqualified and no further consideration
will be given to the bidder.  If the Bidder submits references
in excess of the stated requirement above, only the references
up to the identified limit will be assessed.

PWGSC reserves the right to verify information for completeness
and accuracy and to confirm reference satisfaction with services
provided.  In the event where the information cannot be verified
or the service found to be unsatisfactory shall result in the
proposal being considered non-responsive and no further
consideration will be given to the Bidder.


Mandatory Site Visit:


It is mandatory that the Bidder or a representative of the
Bidder attend the site visit.

Arrangements have been made for a site visit to be held on
Tuesday May 15, 2012 at 10:00 AM starting at the main entrance
of the L'Esplanade Laurier Building (300 Laurier Avenue, Ottawa,
Ontario, K1A 0S5).

It is mandatory that the bidders provide and wear safety
footwear for the site visit.  Bidders who do not wear safety
boots will not be permitted to attend the site visit.

Bidders should communicate with the Contracting Authority prior
to the visit to confirm attendance. Bidders will be required to
sign an attendance form.  Bidders should confirm in their bids
that they have attended the site visit.

Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant.  Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.


All enquiries are to be submitted in writing to the Contracting
Authority: Diane Daly, by Fax at (819) 956-3600 or E-Mail : 
diane.daly@tpsgc-pwgsc.gc.ca.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.