FIRE ALARM MAINTENANCE CONTRACT

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

NOTICE OF PROPOSED PROCUREMENT (NPP)



Security Requirement: at the date of contract award

1.	The Contractor must, at all times during the performance of
the Contract, hold a valid Designated Organi-zation Screening
(DOS), issued by the Canadian Industrial Security Directorate
(CISD), Public Works and Government Services Canada (PWGSC). 
The Contractor's Company Security Offi-cer must hold a valid
SECRET clearance, granted or approved by CISD/PWGSC.

2.	The Contractor personnel requiring access to Parliamentary
Precinct sensitive work site(s) must EACH hold a valid SITE
ACCESS clearance, granted or  approved by CISD/PWGSC.

3. 	Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

4. 	The Contractor/Offeror must comply with the provisions of
the:

	(a) 	Security Requirements Check List and security guide (if
applicable), attached at Annex B;
	(b) 	Industrial Security Manual (Latest Edition).



Requirement:

To provide preventive maintenance services on the Fire Alarm,
Fire Protection and Life Safety
Systems, including all necessary tools, equipment and services,
consumable materials, labour for all 
inspections, testing, cleaning, maintenance services in
accordance with the Statement of Work 		attached herein as Annex
A.  All additional parts and labour required to effect repairs
to the equipment 	listed at Annex A will be at extra cost to
Canada.

This requirement is for Public Works and Government Services
Canada (PWGSC) located at various
 buildings (NDMC Hospital, House of Commons and McDonald Cartier
Data Center) in the National
 Capital Region (NCR), Ottawa, ON K1A 0S5.

The period of any resulting Contract shall be for five (5) years.


Mandatory Response Time :

As per Annex A, Statement of Work, 1.4.3, Emergency Calls, items
1.4.3.1 and 1.4.3.2, it is
	a mandatory requirement of the contract that:

	(a)  The Contractor must provide twenty-four (24) hour, seven
(7) days a week emergency call 
	back service for the duration of the contract at no extra cost.
NOTE: This Statement of Work 		includes twelve emergency calls
per year per site at no extra cost to Canada. Any additional
		emergency calls will be at extra cost to Canada.

	(b)  The Contractor must respond within 30 minutes and be on
site ready to work within two 
	       (2) 	hours of receiving the emergency call.  All work
for emergency service must be executed 	
	       by a qualified service personnel named in the Contract
and such work must proceed 
	       continuously until the system is returned to safe
operating condition.



Card and Licensing Documentation :

Valid copies of the following cards and licensing documentation
should be submitted for each proposed service personnel with the
bid by the bid solicitation closing date.  However, if the
following is not submitted with the bid by the bid solicitation
closing date, the Contracting Authority will so inform the
Bidder and provide the Bidder with a time frame within which to
meet the requirement. Failure to comply with the request of the
Contracting Authority and meet the requirement within that time
period will render the bid non-responsive.

To carry out the work on this requirement, Service personnel
employed by the Contractor must be in
possession of :


.1	Fire Alarm Technician - Two (2) service personnel with:

	- A valid Canadian Fire Alarm Association (CFAA) certification
OR a Certified Fire Alarm Electrician (CFAE) certification. 
	
2	Sprinkler and Fire Protection Installer - Two (2) service
personnel with:

	- A valid Certificate of Qualification (C of Q) in accordance
with the provincial or territorial law in which 		the work is to
be performed for each Sprinkler and Fire Protection Installer
engaged by and sent to 		site by the Bidder or subcontractor of
the Bidder to carry out work as defined by the attached
			Statement of Work, at Annex A.

.3	Electrician  - One (1) Service Personnel with:

	- A valid Certificate of Qualification (C of Q) in accordance
with the provincial or territorial law in 			which the work is
to be performed for each electrician engaged by and sent to site
by the Bidder or 		subcontractor of the Bidder to carry out
electrical work as defined by the Electrical Act and undertaken
	as part of the attached Statement of Work, at Annex A.

.4	Backflow Technicians - Two (2) Service Personnel with:
	- A valid Ontario Water Works Association (O.W.W.A.) Cross
Connection Control Specialist 			certification from an
accredited school or college.

3.1.5	Company Information 

3.1.5.1 	A letter(s) from the OEM(s) (Original Equipment
Manufacturer) of the equipment detailed below (see also Annex A,
Statement of Work) should be submitted with the bid by the bid
solicitation closing date.  However, if the following is not
submitted with the bid by the bid solicitation closing date, the
Contracting Authority will so inform the Bidder and provide the
Bidder with a time frame within which to meet the requirement.
Failure to comply with the request of the Contracting Authority
and meet the requirement within that time period will render the
bid non-responsive.

If there is more than one OEM, letters are required from each
OEM.

- Fire alarm Control Unit
- Fire Pump Transfer Switch / Control Panel

The letter must confirm that the Bidder:

1. is the OEM;OR
2. is an authorized service agent of the OEM; OR
3. has a valid sub-contracting agreement with the OEM; AND

4. has access to the following in order to, service and maintain
the components, sub-systems, systems and integrated systems
identified above and within the attached inventory, Annex A,
Statement of Work: 
4.1 Service and maintenance tools & materials;
4.2 Compatible parts;
4.3 Software;
4.4 Hardware;
4.5 Firmware; AND

5. has access to the complete operational and adjustment
procedures of the OEM for all components, sub-systems, systems,
integrated systems and related equipment identified within the
attached inventory. This includes direct access to
manufacturer's technical support service and service bulletins.

AND/OR 

3.1.5.2 Should the Bidder not be the OEM or the authorized
service agent of the OEM(s) or not have a valid sub-contracting
agreement with the OEM for the above noted equipment, a
letter(s) from the authorized service agent of the OEM (s)
(Original Equipment Manufacturer) of this equipment  should be
submitted with the bid by the bid solicitation closing date. 
However, if the following is not submitted with the bid by the
bid solicitation closing date, the Contracting Authority will so
inform the Bidder and provide the Bidder with a time frame
within which to meet the requirement. Failure to comply with the
request of the Contracting Authority and meet the requirement
within that time period will render the bid non-responsive.

If there is more than one OEM, letters are required from each
authorized service agent of each OEM. 

- Fire alarm Control Unit
- Fire Pump Transfer Switch / Control Panel

The letter must confirm that the Bidder:

1-  has a valid sub-contracting agreement with the authorized
service agent; AND
2-  has access to the following in order to, service and
maintain the components, sub-systems, systems and integrated
systems identified above and within the attached inventory,
Annex A, Statement of Work: 
	2.1 Service and maintenance tools & materials;
	2.2 Compatible parts;
	2.3 Software;
	2.4 Hardware;
	2.5 Firmware; AND
3. has access to the complete operational and adjustment
procedures of the OEM for all components, sub-systems, systems,
integrated systems and related equipment identified within the
attached inventory. This includes direct access to
manufacturer's technical support service and service bulletins.

3.1.5.2.1 The Bidder must  also submit a letter(s) issued to the
authorized service agent(s) by the OEM(s) confirming the name of
the authorized service agent(s).


3.1.5.3	The Bidder must be an Underwriters Laboratories of
Canada (ULC) Level III & IV Listed Company authorized to carry
out maintenance on fire alarm/fire protection and life safety
systems. The Bidder should submit a ULC certificate with the bid
by the solicitation closing date. However, if it is not
submitted with the bid by the solicitation closing date, the
Contracting Authority will so inform the Bidder and provide the
Bidder with a time frame within which to meet the requirement.
Failure to comply with the request of the Contracting Authority
and meet the requirement within the time frame period will
render the bid non-responsive.


3.1.6	Employee Training 

Valid copies of the following training certificates/cards should
be submitted for each proposed Service personnel with the bid by
the bid solicitation closing date.  However, if the following is
not submitted with the bid by the bid solicitation closing date,
the Contracting Authority will so inform the Bidder and provide
the Bidder with a time frame within which to meet the
requirement. Failure to comply with the request of the
Contracting Authority and meet the requirement within that time
period will render the bid non-responsive. 

All certificates are to be recognized by the Human Resources
Skills Development Canada (HRSDC) - Labour Program and/or
Workplace Safety & Insurance Board (WSIB) and/or Construction
Safety Association of Ontario (CSAO) and/or any other recognized
legislative or regulatory body in the Province or territory in
which the work is to be performed.

	- a valid Confined Space Awareness certificate/wallet card
	- a valid Fall Arrest certificate/wallet card
	- a valid First Aid/CPR certificate/wallet card
	- a valid Workplace Hazardous Material Inventory System (WHMIS)
certificate/wallet card
	- a valid Asbestos Work Practices Awareness Certificate/wallet
card
	- personnel performing work on electrical equipment that is
live or may become live must be in
  	possession of a valid Arc Flash Training Certificate/wallet
card.


Mandatory Employee Experience and Past Performance :

To carry out the work on this requirement, the contractor must
provide seven (7) qualified service personnel (two (2) qualified
Fire Alarm Technicians, two (2) qualified Sprinkler and Fire
Protection Installers, one (1) qualified Electrician and two (2)
qualified Backflow Technicians)

The bidder must provide evidence to demonstrate that the service
personnel proposed to perform maintenance of Fire Alarm, Fire
Protection and Life Safety Systems have five (5) years of recent
experience and past performance by referencing two (2) similar
projects/contracts within the last 8 years whereby the service
personnel have performed satisfactorily.  The bidder must
complete the form (RFP) for each personnel who will be
performing work on the requirement in order to demonstrate that
each proposed personnel has the required experience. 

Similar is defined as maintenance service on Fire Alarm, Fire
Protection and Life Safety Systems comparable in size, scope and
complexity to the equipment listed in Annex A, Statement of
Work, Part 3 Equipment Inventory.

In cases where experience is acquired concurrently, the time
period will be considered only once for the purpose of
calculating the minimum requirement of 5 years of recent
experience.
 
Example:
·          Project 1: started on January 1, 2008 and ended on
May 31, 2008 = 4 months
·          Project 2: started on January 1, 2008 and ended on
December 31, 2010 = 36 months 
·          Project 3: started on January 1, 2008 and ended on
December 31, 2010 = 36 months 

Total period for these 3 projects will count as 36 months and
not 76 months because the period Jan. 2008 to Dec. 2009 has
already been counted in Projects 2 and 3.  This employee does
not meet the required minimum of 5 years of recent experience.

In the event where the information for any of the service
personnel cannot be confirmed by the client contacts named in
the proposal, the proposal will be considered non-responsive and
no further consideration will be given to the proposal. If the
Bidder submits names of service personnel in excess of the
stated requirement, only the references up to the identified
limit of seven (7) service personnel will be assessed.  The
first seven (7) service personnel listed in the proposal will be
considered for evaluation.





Mandatory Site Visit:

It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for site
visit to be held on March 26, 2013 at 10:00 AM at House of
Commons Meeting Room 1 Wellington Street Ottawa, ON.  Bidders
should communicate with the Contracting Authority no later than
five (5) days before the scheduled visit to confirm attendance
and provide the names of the person(s) who will attend.  Bidders
will be required to sign an attendance form upon arrival at the
site.  Bidders who do not attend or send a representative will
not be given an alternative appointment and their bids will be
rejected as non-compliant.  Any clarifications or changes to the
bid solicitation resulting from the site visit will be included
as an amendment to the bid solicitation.

Given the nature of this market, and to gain access to the
institutions listed on this application, IT IS MANDATORY that
all representatives of the bidder possess a security clearance
level access to the facility or Secret. Bidders must submit to
the Contracting Authority's name (full legal name) and birth
date (year / month / day) of each person who will attend the
site visit, email: diane.daly @ tpsgc-pwgsc.gc.ca or by fax
(819-956-3600) no later than March 21, 2013 at 13:00.

It is mandatory that bidders provide and wear safety boots for
the site visit. Bidders who do not comply will not be permitted
to attend the site visit.

Due to the nature of this requirement, and in order to gain
access to all buildings listed in this requirement, it is
MANDATORY that all representative(s) of the Bidder have security
clearance at a level of Site Access or Secret. Bidders must
submit the names (legal names) and birth dates (year/month/day)
for each individual that will be attending the site visit to the
Contracting Authority by email at diane.daly@tpsgc-pwgsc.gc.ca
or by facsimile at 819-956-3600 no later than year/month/day.   
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.