Boiler/HotWater Equip. Leitrim Road Ottawa

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

EJ196-180904/A - Boiler/HotWater Equipment,3545 Leitrim Road, Ottawa, ON


***Soliciation Amendment 001 issued to update the Equipment Inventory and the Pricing Schedule 1 - Firm Price***


Requirement
The Contractor must provide preventive maintenance and inspection services which includes all necessary tools, services and labour, inspections, cleaning, lubrication, testing and calibration, consumable items on the boilers and hot water heaters in accordance with the attached, Annex A, Scope of Work. The Contractor must execute such work in a careful and workmanlike manner for Public Works and Government Services Canada (PWGSC) located at the Canadian Forces Station (CFS) Leitrim Base, 3545 Leitrim Road, Ottawa, ON.

The requirement is subject to a preference for Canadian goods and/or services.

Mandatory Response Time
Regular service calls must be performed during regular working hours, 8:00 a.m. to 16:00 hours, Monday through Friday, excluding legal holidays. 

As per Annex A, Scope of Work, SW 4.4  Service Calls, it is a mandatory requirement of this contract that: 


.1 All emergency service calls are extra to the contract and must be answered by a qualified technician within thirty (30) minutes of receiving the call on a twenty-four (24) hour, seven (7) day basis. Qualified service personnel named in the contract must report on site ready to service the system within two (2) hours of receiving the request for service and such work must proceed continuously until the system is returned to safe operating condition.


The period of any resulting contract will be for a period of five (5) years.

Security requirement
1.      The Contractor must, at all times during the performance of the Contract, hold a valid Facility Security Clearance at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2.  The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by CISD/PWGSC.

3.  Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

4.  The Contractor must comply with the provisions of the:

 (a)  Security Requirements Check List and security guide (if applicable), attached at Annex B;
 (b)  Industrial Security Manual (Latest Edition).

Mandatory Site Visit
It is mandatory that the Bidder or a representative of the Bidder visit the work site.  Arrangements have been made for the site visit to be held at the Canadian Forces Station (CFS) Leitrim Base, 3545 Leitrim Road, Ottawa, ON on May 16, 2018.  The site visit will begin at 10:00 a.m.  Bidders are to meet in the main lobby.

It is mandatory that bidders provide and wear safety boots for the mandatory site visit. Bidders who do not comply will not be permitted to attend the site visit.

Personnel security screening at the SECRET level is required prior to gaining authorized access to the site.  Bidders must communicate with the Contracting Authority no later than May 9, 2018 at 10:00 a.m.  to confirm attendance and provide the name(s) of the person(s) and the date of birth of who will attend. The Bidder’s Company Security Officer (CSO) must ensure that their representatives hold a valid security clearance at the required level for the site visit. Failure to comply with the security requirements will result in the representative(s) being denied access to the site.

Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

Basis of selection
A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract.

Enquiries
All enquiries regarding this requirement must be submitted in
writing to the Contracting Authority:
Gisele Lessard
E-mail - gisele.lessard@tpsgc-pwgsc.gc.ca
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.