Federal Building Initiative (FBI) - Environment Canada

Trade Agreement: LCSA/AIT
Tendering Procedures: Suppliers on permanent list or able to
meet qualification requirements
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
NOTICE OF PROPOSED PROCUREMENT

Energy Savings Program - Federal Building Initiative (FBI)
Program 
Environment Canada, 335 River Road, Ottawa, ON
EP076-150596/A


Requirement

Public Works and Government Services Canada (PWGSC) is inviting
Energy Service Companies (ESCos) to submit proposals for the
provision of professional and construction services, financing,
training and monitoring associated with the implementation of
energy efficiency and water conservation improvements for the
Environment Canada facility, located at 335 River Road in
Ottawa. The proposal must be in accordance with the terms and
conditions set out in this Request for Proposal (including all
Supplementary Conditions, General Instructions, Proposal
Requirements and Evaluation, Supplementary Conditions, General
Conditions, and Annexes and Appendixes).

The ESCo's proposal must respond to the following goals:
a.	Upgrade the facility and its systems to reduce:
·	Consumption of electricity, fossil fuels and water;
·	Electrical Demand;
·	GHG emissions
b.	Proposed improvements must include the following minimum
mandatory requirements for HVAC systems serving Modules 1, 2, 3
and 4:

·	Replacement of air handling units 1, 2 and 3;
·	Conversion of systems from dual duct to single duct;
·	Decoupling of ventilation requirements from local cooling
requirements;
c.	Improve or maintain the current level of occupant comfort in
the facility in terms of amount of ventilation, thermal comfort,
and indoor air quality; 
d.	Provide training and new operating guidelines required to
maintain the reduced energy consumption; and 
e.	Provide monitoring services to document energy savings.
f.	The purpose of this solicitation is to retrofit the building
systems to reduce energy consumption and GHG emissions. The cost
of the guaranteed portion of the project will be limited to a
maximum of the value of 120 months of energy savings above which
the ESCo must identify the capital cost contribution required to
complete the project.

The ESCo must arrange the funding of this project and payments
made by Canada will be in accordance with requirements detailed
in this Request for Proposal (RFP).  The RFP should be
thoroughly understood by the ESCo before submitting a proposal.

Period of the Contract
The period of any resulting Contract will be for a period of ten
(10) years.

SITE VISITS 
	
1.	MANDATORY SITE VISIT 
It is mandatory that the ESCo or a representative of the ESCo
visit the work site and examine all building structures and
equipment, review drawings, review utility consumption and
demand and/or PWGSC metering information, familiarize themselves
with the existing lab and special purpose areas conditions and
limitations, existing operations and maintenance protocols,
existing space comfort conditions, and review any additional
information made available by Canada.
Arrangements have been made for the site visit to be held on
July 07, 2015. The site visit will begin at 09:00 EDT in the
entrance lobby of the Environment Canada Facility, located at
335 River Road, Ottawa, Ontario. 
ESCos should communicate with the Contracting Authority no later
than June 29, 2015 at 15:00 to confirm attendance and provide
the name(s) of the person(s) who will attend. ESCos will be
required to sign an attendance sheet. ESCos should confirm in
their bid that they have attended the site visit. ESCos who do
not attend the mandatory site visit or do not send a
representative will not be given an alternative appointment and
their bid will be declared non-responsive. 
It is mandatory that ESCos provide and wear safety boots for the
site visit. ESCos who do not comply will not be permitted to
attend the site visit. 
Any clarifications or changes to the bid solicitation resulting
from the site visit will be included as an amendment to the bid
solicitation. 
2.	OPTIONAL SITE VISIT 
Additional individual site visit may be requested no later than
ten (10) working days before the solicitation closing date.
ESCos must communicate with the Contracting Authority to arrange
an individual site visit appointment.  During the individual
site visit the requirements outlined in this bid solicitation
document will be reviewed and questions from potential ESCos
with regard to the particulars set forth in this RFP will be
answered as outlined in paragraph below.
Any clarifications or changes to the bid solicitation resulting
from the individual site visits will be included as an amendment
to the bid solicitation.
Security Requirement (before award of Standing Offer)
The following security requirement (SRCL and related clauses)
applies and form part of the Contract.
	1.     The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Designated Organization Screening (DOS), issued by the Canadian
Industrial Security Directorate (CISD), Public Works and
Government Services Canada (PWGSC).
	2.      The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid RELIABILITY
STATUS, granted or approved by CISD/PWGSC.
          Until the security screening of the Contractor
personnel required by this Contract has been completed
satisfactorily by the CISD, PWGSC, the Contractor personnel MAY
NOT ENTER sites without an escort.
	3.  	Subcontracts which contain security requirements are NOT
to be awarded without the prior written permission of CISD/PWGSC.
	4.  	The Contractor/Offeror must comply with the provisions of
the: 
	(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B; 
	(b) Industrial Security Manual (Latest Edition).
		
Selection Process
The Selection Process has three (3) phases:
	A)	Phase 1 - Mandatory Requirements;
	B)	Phase 2 - Rated Proposal; and
	C)	Phase 3 - Basis of Selection.

Mandatory Requirements
Proposals will be examined to determine their compliance with
the following MANDATORY requirements:

Bidders must be pre-qualified by Natural Resources Canada
(NRCan) under the Federal Buildings Initiative (FBI) program;

Bidders must attend the mandatory site visit, and sign the
attendance form; and

Bidders proposed improvements must include the following minimum
mandatory requirements for HVAC systems serving Modules 1, 2, 3
and 4:

·	Replacement of Air Handling Units 1, 2 and 3;
·	Conversion of systems from dual to single duct;
·	Decoupling of ventilation requirements from local cooling
requirements;

(d)  Bidders must complete, sign and submit the following: 
Appendix "K", entitled       
       "Declaration/Certifications Form" 

(e)  Integrity Provisions - Associated Information

Bidders, who are incorporated, including those submitting
proposals as a joint venture, must provide a complete list of
names of all individuals who are currently directors of the
bidder. Bidders submitting proposals as sole proprietorship,
including those submitting proposals as a joint venture, must
provide the name of the owner. Bidders submitting proposals as
societies, firms or partnerships do not need to provide list of
names.  If the required names have not been received by the time
the evaluation of proposals is completed, Canada will inform the
bidder of a time frame within which to provide the information.
Failure to provide the names within the time frame specified
will render the proposal non-responsive. Providing the required
names is a mandatory requirement for the award of a contract.   
  

FAILURE TO MEET THE MANDATORY REQUIREMENTS WILL RENDER THE
PROPOSAL AS NON-RESPONSIVE AND NO FURTHER EVALUATION WILL BE
CARRIED OUT. 

Phase 2 - Rated Proposal
Phase 2 will evaluate the responsive proposals (i.e. proposals
meeting all mandatory requirements listed above), and award
points. The points attributed to the Proposal will be based on
the relative weighting factor and the evaluation criteria as
detailed below. A rating from zero to ten (10) points will be
assigned for each of the evaluation criteria

Threshold per Criteria
A proposal receiving less than sixty percent (60%) of the
available points in each of the Project Management and Technical
Information sections as detailed below will be deemed
non-responsive and will be given no further consideration.

Phase 3 - Basis of Selection
The Basis of Selection for contract award for this requirement
is the highest total scoring responsive proposal in accordance
with the rated criteria detailed below.

The Total Score will be established as follows:	
Project Management Rating 	x 30%	= 	Project Management Score
(Points)
Technical Information Rating 	x 40%	= 	Technical Information
Score (Points)
Financial Information Rating 	x 30%	= 	Financial Information
Score (Points)	
			Total Score (maximum 100 Points)

BIDDERS WILL NOT BE REIMBURSED FOR THE COST OF RESPONDING TO
THIS REQUEST FOR PROPOSAL.  
Enquiries

All enquiries regarding this requirement must be submitted in
writing to the Standing Offer Authority:
	Maquiling, Amalia
	Fax No. - (819) 956-3600
	E-mail - amalia.maquiling@tpsgc-pwgsc.gc.ca
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.