Project Management and Pre-Design Services for the Lubicon Lake Band Community Infrastructure

Trade Agreement: CETA / WTO-AGP / CPTPP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 


CLOSING DATE EXTENDED TO 2019-04-26

SEE BELOW ATTACHMENTS: SEARCHABLE PDF DOCUMENTS.

Description:

Department of Indigenous Services Canada (DISC), on behalf of the Lubicon Lake Band, requires project management services to conduct a design-bid-build project delivery method through all phases, including feasibility and pre-design, detailed design, construction, and post-construction, to ensure the efficient delivery of the Lubicon Lake Band Community Infrastructure Project (Project).

The resulting Funding Agreement will be issued and administered by DISC. The Project Manager will work in the best interest of the Project and report to the Project Implementation Committee, with the understanding that the Lubicon Lake Band is the primary beneficiary of the Project. The Lubicon Lake Band will provide guidance and direction to the Project Implementation Committee to ensure that the Project meets the needs of the community.

In accordance with the Statements of Work (SOW), the Project Manager will be responsible for:

a. Providing on-going project management services through all phases of the Project, from pre-design (including Feasibility Studies, the Environmental Review Process, and Extra Works) through to project implementation (including the commissioning and warranty period); 

b. Assembling and managing the Feasibility and Pre-Design Consultant(s) which will be tasked with reviewing existing information, carrying out comprehensive Feasibility and Pre-Design Studies, completing the Environmental Review Process, and preparing, procuring, and overseeing an Extra Works Package. The Feasibility and Pre-Design Consultant(s) may be formed by a single firm/entity (sub-consultant) with sufficient professional resources to adequately accommodate the requirements of the Project, or by an ensemble of professionals championed by the Project Manager;

c. Procuring, managing, and being accountable for qualified and experienced Design Consultant(s) which will be tasked with the production of a Detailed Architectural and Engineering Design and “tender-ready” project documents for construction. The Design Consultant(s) will be a sub-contractor to the Project Manager;  

d. Aiding the Lubicon Lake Band in the procurement of Construction Contractor(s) for the implementation of the Project, including the development of procurement documents; and

e. Managing the work of the Construction Contractor(s) and ensuring the Capital Assets are delivered as per the fit-up requirements specified in the Request for Proposal (RFP) and Project Commissioning Authority’s recommendation.

f. Ensuring that work is conducted in a manner that will satisfy the provisions outlined in Annex 10 - Capital Agreement.

- The resulting Funding Agreement will be issued by The Department of Indigenous Services Canada (DISC). DISC will be responsible for all the Funding Agreement management.

Optional Site Visit:

It is recommended that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at the Little Buffalo School on Calahesen Road, Cadotte Lake (Hamlet of Little Buffalo), Alberta, T0H 0N0, 56°26'15.8"N 116°06'16.9"W on March 19, 2019,. The site visit will begin at 9:30 Mountain Daylight Time (MDT).

Bidders are requested to communicate with the  Request for Proposal (RFP) Authority at hakim.ghoumrassi@tpsgc-pwgsc.gc.ca  by no later than March 11, 2019 at 17:00 Eastern Daylight Time (EDT) to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders may be requested to sign an attendance sheet. Bidders who do not attend or do not send a representative will not be given an alternative appointment but they will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

Mandatory Technical Criteria:
Mandatory technical evaluation criteria are included in Attachment 1 to Part 4 - Mandatory Technical Criteria. Bids which meet all the mandatory technical criteria will be evaluated and scored.

Point-Rated Technical Criteria:
Point-rated technical evaluation criteria are included in Attachment 2 to Part 4 - Point-Rated Technical Criteria. Point-rated technical criteria not addressed will be given a score of zero. 

Financial Criteria and Evaluation:
For bid evaluation and selection purposes only, the evaluated price of a bid will be determined in accordance with the Attachment 3 to Part 4 - Price Proposal Form.

Financial bids that do not meet the financial criteria below will be declared non-responsive.

The Bidder’s total evaluated price will be the sum of Price Schedules 1, 2, 3, and 4 as calculated in the Attachment 3 to Part 4 - Price Proposal Form. The price of the bid will be evaluated in Canadian dollars, Applicable Taxes (HST and GST) included and shown separately as applicable, FOB destination, Canadian customs duties and excise taxes included.

All price proposal envelopes corresponding to responsive technical proposals which have achieved the pass mark of sixty percent (60%) will be opened upon completion of the technical evaluation. 

If four or more proposals have their price proposal envelope opened, an average price is determined by adding all the price proposals together and dividing the total by the number of price proposals being opened. The price rating points will only be awarded to those proposals whose total evaluated price is less than or equal to 125% of the average bid price of the responsive proposals. 

Proposals that fall outside this range (price proposal is above the upper limit of 125% of the average bid price of the responsive proposals) will be set aside and receive no further consideration.

Basis of Selection - Total Score of Combined Rating of Technical Merit and Price:
a. To be declared responsive, a bid must:
i. comply with all the requirements of the bid solicitation; 
ii. meet all mandatory criteria; and
iii. obtain the required minimum of 600 points (60% passing mark) overall for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 1000 points.

b. Bids not meeting i or ii or iii will be declared non-responsive.

c. The selection will be based on the highest responsive combined rating of technical merit and price.  

d. The ratio will be 70% for the technical merit and 30% for the price.

e. To establish the technical merit score, the overall technical score for each responsive bid will be determined as follows: total number of points obtained divided by the maximum number of points available, and multiplied by 70%.

f. To establish the pricing score, each responsive bid will be prorated against the lowest price and multiplied by 30%.

g. For each responsive bid, the technical merit score and the pricing score will be added to determine its combined rating.

h. Neither the responsive bid obtaining the highest technical score nor the one with the lowest price will necessarily be accepted. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a funding agreement.

i. In the event two or more responsive bids have the same highest combined rating of technical merit and price, the responsive bid with the highest technical merit will be recommended for award of a funding agreement.. 

j. In the event two or more responsive bids have the same rating for technical merit and price, the responsive bid recommended for award of a funding agreement will be awarded on the basis of the highest accumulated rating for RT 1.1.b - Lead Project Manager Relevant First Nation Experience, RT 2.3.b Community Engagement and Consultation Strategy, RT 2.3.c Communications Strategy ,RT 2.3.d Lubicon First Nation Training and Employment Strategy, and RT 2.5.b Aboriginal Capacity Development Philosophy/Approach/Methodology.

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP) and the Canadian Free Trade Agreement (CFTA).

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.