Janitorial Services for Crown Owned Buildings

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Janitorial Services for Crown Owned Buildings, Ottawa, Ontario, Canada.

New closing date: December 4, 2017 

Requirement
To provide Janitorial Services including all labour, material and equipment for Public  
Works and Government Canada (PWGSC), located at 719 Heron Road (Guard Hut), 719 Heron Road, 719 Heron Road (Modular “E”), 790 Heron Road, 1495 Heron Road, 1500 Bronson Ave.(Guard Hut) and 1500 Bronson Ave (Modular “F”), Ottawa, Ontario, Canada. The services must be provided in accordance with Statement of Work. 

Period of the Contract
The period of any resulting Contract will be for a period of one (1) year plus up to four
(4) additional consecutive twelve (12) month periods, under the same conditions.

At the time option year 3 and option year 4 are exercised, the rates in the Basis of Payment will be increased or decreased by multiplying the rates by the percentage change in “The Consumer Price Index”, major components, selected sub-groups and special aggregates, provinces, Whitehorse and Yellowknife, not seasonally adjusted (“CPI”) for the appropriate province for the 12 month period ending two months before the expiration date of the current period of the contract (“period”).  The CPI which will be used is published in Statistics Canada Catalogue no. 62-001-X, tables 9-1 to 9-12, for the appropriate province all-items CPI of the period as described above.

Consumer Price Index for Canada is published by Statistics Canada and is available at:

http://www.statcan.gc.ca/daily-quotidien/170922/dq170922a-eng.htm?HPA=1&indid=3665-1&indgeo=0

Security Requirement
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

3.  Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

4. The Contractor/Offeror must comply with the provisions of the:
             a.         Security Requirements Check List;
             b.         Industrial Security Manual (Latest Edition).

Mandatory Security Clearance
   1. Before award of a contract, the following conditions must be met:

(a) the Bidder must hold a valid organization security clearance as indicated in     
       Part 7 - Resulting Contract Clauses;

(b) the Bidder’s proposed individuals requiring access to classified or protected information, 
      assets or sensitive work site(s) must meet the security requirements as indicated in   
      Part 7 - Resulting Contract Clauses;

(c) the Bidder must provide the name and date of birth of all individuals who will require            
      access to classified or protected information, assets or sensitive work sites.

2. Bidders are reminded to obtain the required security clearance promptly.  Any delay in the award of a contract to allow the successful Bidder to obtain the required clearance will be at the entire discretion of the Contracting Authority.
 
3. For additional information on security requirements, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website.

Mandatory Site Visit
It is MANDATORY that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 1500 Bronson Avenue on Wednesday, November 8, 2017. The site visit will begin at 9:00 EST.

Bidders should communicate with the Contracting Authority no later than November 7, 2017 before 16:00 EST to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.  A maximum of two (2) representatives per company will be permitted to examine the site.

Mandatory Requirements:

1) Security Clearance of Reliability, before contract award, in accordance with Part 6,  Security Requirements;
2) Attendance at the Mandatory Site Visit
3) Contractor's qualification in accordance with Part 3, Section I: Technical  Bid;
4) Supervisor's qualification in accordance with Part 3, Section I: Technical  Bid
5) Submission of a Firm Price/Rate in Canadian funds for all the items listed in the RFP, Part 3, Section II, Financial Bid;


All enquiries are to be submitted in writing tot he Contracting Authority Bushra Mirza at facsimile 819 956-3600 or email: bushra.mirza@pwgsc-tpsgc.gc.ca
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.