SO - Canadian Forces Housing Maintenance services - Montreal

Trade Agreement: CETA / WTO-AGP / CPTPP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Montréal - W3716-20ML01: SO Canadian Forces Housing Maintenance Services

The RFSO closing date is now February 3rd 2020 at 2:00 pm EST.

This is a solicitation to request Standing Offers (SO).  A SO is not a contract and does not commit PWGSC to procure or contract for any services.  Any resulting SO constitutes an Offer made by an Offeror for the provision of certain Services to Canada at prearranged prices or a prearranged pricing basis, under set terms and conditions, that is open for acceptance by Identified User on behalf of Canada during a specified period of time. A separate contract is formed each time a call-up for the provision of Services is made against a SO.  Canada’s liability will be limited to the actual value of the call-ups made by the duly authorized Identified User within the period specified in the call-up.
Canada intends to put in place Standing Offers with the two highest ranking Offerors for the total estimated value of $4,000,000.00 Applicable Taxes excluded.

The Canadian Forces Housing Agency (CFHA) mandate is to manage Crown-controlled residential accommodation and to develop and implement plans to meet the future residential needs of members of the CF and generally improve their quality of life. The Canadian Forces Housing Agency (CFHA) requires a Contractor to provide a cost effective maintenance and minor improvement service for the Crown owned portfolio. The service aims to ensure the comfort, health and safety of its occupants. Additionally, from time to time, CFHA carries out minor or major improvements to its dwellings including alterations, replacements and upgrading programs.

The period of the Standing Offer shall be 2 years plus two (2) additional 1 year optional periods.

Optional Site Visit
It is recommended that the Offeror or a representative of the Offeror visit the work site. Arrangements have been made for the site visit to be held at 105 Salaberry, Saint-Hubert, QC
J3Y 3Y6 on December 11th, 2019. The site visit will begin at 13:00 pm EST.
Offerors must communicate with the Standing Offer Authority no later than December 6th, 2019 at 14:00 pm to confirm attendance and provide the name(s) of the person(s) who will attend. Offerors may be requested to sign an attendance sheet. Offerors who do not attend or do not send a representative will not be given an alternative appointment but they will not be precluded from submitting an offer. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the Request for Standing Offer.

Optional Offerors' Conference 

Offerors' conference will be held on December 11th, 2019. The conference will begin at 14:00 pm EST. Offerors who confirm will be giving a conference call number. The scope of the requirement outlined in the Request for Standing Offer will be reviewed during the conference and questions will be answered. It is recommended that Offerors who intend to submit an offer attend or send a representative.
Offerors are requested to communicate with the Standing Offer Authority before the conference to confirm attendance. Offerors should provide, in writing, to the Standing Offer Authority, the name(s) of the person(s) who will be attending and a list of issues they wish to table no later than December 6th, 2019 at 14:00 pm.
Any clarifications or changes to the bid solicitation resulting from the Bidders' conference will be included as an amendment to the Request for Standing Offer. Offerors who do not attend will not be precluded from submitting an offer.
This RFSO allows offerors to use the epost Connect service provided by Canada Post Corporation to transmit their offers electronically. Offerors must refer to Part 2 and 3 of the RFSO.

EVALUATION:
The Phased Bid Compliance Process applies to this requirement.

Technical Evaluation: Mandatory Technical Criteria
Refer to Attachment 1 to Part 4.

Financial Evaluation
The evaluated price of an offer will be determined in accordance with the Pricing Schedule detailed in Attachment 1 to Part 3. The evaluated price is the sum of all Percentage Offers.

Basis of Selection - Mandatory Technical Criteria Only
An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The selection shall be based on the sum of the Percentage Offers for all the trades. The two (2) responsive offers with the lowest evaluated price will be recommended for issuance of a standing offer.

IMPORTANT NOTICE TO SUPPLIERS: APPENDICES OF ANNEX A CAN BE DOWNLOADED IN EXCEL & WORD FORMAT. SEE ATTACHMENTS BELOW. 

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.