Pre-Tender Optional Site Visit and Information Session, Main Construction Manager, Giant Mine

Solicitation number EW702-141166/E

Publication date

Closing date and time 2016/08/31 12:00 EDT

Last amendment date

    Trade Agreement: NONE
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: 
    Comprehensive Land Claim Agreement: Yes
    Nature of Requirements: 
    Bogus, Katherine
    Telephone No. - (587) 920-3075 (    )
    Fax No. - (780) 497-3510 (    )
    Public Works and Government Services Canada (PWGSC), on behalf of Indigenous and Northern Affairs Canada (INAC), is preparing bid documents and the Terms of Reference for the Main Construction Manager (MCM) contract for the Giant Mine Remediation Project in Yellowknife, Northwest Territories.  Prior to posting the Request for Proposal (RFP), PWGSC is conducting an optional surface site visit for potential bidders interested in submitting a proposal for the Main Construction Manager contract. The intent of the site visit is to provide potential bidders with the opportunity to see the site’s surface well before snow and winter set in, as the RFP is anticipated to be posted in Fall 2016. It is STRONGLY RECOMMENDED that all interested firms who intend on bidding on the Main Construction Manager contract attend this optional site visit. An additional surface tour may be available during thesolicitation period but historically the value of surface tours in the fall/winter season is limited by weather conditions.  An underground tour may be held during the solicitation period. This Notice only describes an anticipated solicitation, provision of a Notice and attendance at the site visit does not constitute a contract between Canada/PWGSCand the interested bidder.
    The MCM contract may include (but not be limited to) the following tasks/activities;
    • Role of Mine Manager responsible for overall Site Health & Safety as per the Government of the Northwest Territories (GNWT) Mines Act
    • Care and Maintenance (C&M) - either through a sub-contract or through Novation of an existing PWGSC C&M Contract.
    • Development and implementation of a Site Wide Environmental Monitoring Program (EMP) and other aspects of a Site Wide Environmental Management System (including the Air Monitoring Program) - either through a sub-contract or through Novation of existing PWGSC Contracts. 
    • Conversion of Design Packages to Construction Packages 
    • Construction Sequencing and Scheduling 
    • Constructability and Construction Risk Assessment 
    • Assistance with Development of Substantive Cost Estimate to support Effective Project Approval (EPA) by PWGSC and INAC 
    • As and When Construction Work to mitigate immediate Health, Safety or Environmental Risksidentified by the Project Team (MCM, PWGSC, INAC and GNWT) 
    • Completion of outstanding Advanced Remediation Construction Activities (if necessary) 
    • Execution of the Remediation Work Packages as a General Contract using Sub-Contracts 
    The optional site visit will be held on August 31, 2016 at 10:00 AM (MDT)
    It is strongly recommended all interested firms attend this optional site visit; however, those who do not attend will not be precluded from submitting a bid whenthe Request for Proposal (RFP) is issued. 
    Bidders should communicate with the Contracting Authority no later than 4:00 p.m. MDT Tuesday August 23, 2016 to confirm attendance and provide the names of the person(s) who will attend.  
    1. Due to limited space, each entity or group of entities intending to submit a bid (i.e. bidder) attending will be limited to two (2) representatives for the site visit.
    2. There will be a site visit on August 31, 2016. Attendees are to meet at the Explorer Hotel, Katimavik A Boardroom, located at 4825-49th Avenue, Yellowknife, NT prior to 10:00 am (MDT) for registration. There will be parking available on site.
    3. Agenda:
    a. 9:30 AM  - 10:00 AM: Registration
    b. 10:00 AM - 10:15 AM: Welcoming remarks & Procurement Overview
    c. 10:15 AM - 10:30 AM: Project Status Update
    c. 10:30 AM - 11:15 AM: Tour Objectives & Overview
    d. 11:15 AM - 12:30 PM: Lunch (not provided)
    e. 12:30 PM - 3:00 PM: Safety Orientation & Bus Tour 
    f. 3:00 PM - 3:30 PM: Final Remarks
    Questions may be addressed, however all questions may not be able to be answered at the Pre-tender site visit.  Any questions unable to be answered from the pre-tender site visit will be recorded and answered during the RFP stage.
    4. PPE (Personal Protective Equipment) - It is mandatory that all persons attending the site visit have the proper safety footwear (CSA approved green patch). Hard hats, high visibility vest and safety glasses are recommended. Individuals who do not have the required PPE will be denied access to the site.  
    5. Interested bidders should confirm their attendance with the Contracting Authority, listed below, no later than Tuesday August 23, 2016:  
     Via E-mail:; or, viatelephone at 1-587-920-3075.
    All travel, accommodation, meals, and other costs associated with attending the Optional Site Visit will be borne by the bidder or its representative(s).
    PWGSC intendsto post this RFP on the Government Electronic Tendering Service at, where potential bidders interested in submitting a proposal will be required to download the documents. This competitive requirement will be subjectto the World Trade Organization-Agreement on Government Procurement (WTO-AGP), the North America Free Trade Agreement (NAFTA, and the Agreement on Internal Trade (AIT).
    The requirements of the Tlicho Land Claim and Self Government Agreement will apply to this procurement. The provisions that apply are contained in: Chapter 26 - Economic Measures, of the Tlicho Land Claim and Self Government Agreement, clauses 26.3, 26.3.1 (a).
    The Government of Canada is committed to a fair, open, transparent and competitive procurement process.
    Documents may be submitted in either official language of Canada.
    Giant Mine, located in Yellowknife, operated under several owners for approximately 56 years, starting in 1948. In 1999, then owner, Royal Oak Mines Inc., went into receivership. The Government of Canada has taken on the responsibility of the existing environmental liabilities on the property, including approximately 237,000 tonnes of arsenic trioxide, stored in underground chambers. The Giant Mine site is currently under Care and Maintenance while the Project enters its Design phase before full remediation begins. Theimplementation phase of the remediation plan will have a number of individual components including, but not limited to: in-situ encapsulation of arsenic trioxide waste; tailings management; improvements/amendments to Baker Creek; surface water management; building demolition; managing surface openings and pit closures;and management, storage, handling,and/or disposal of hazardous materials and contaminated soils. 
    Further information on the Giant Mine Remediation Project may be found at: 
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any procurement.
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Bogus, Katherine
    (587) 920-3075 ( )
    (780) 497-3510
    Suite 1650
    635 - 8th Ave. S.W.
    Bureau 1650
    635 - 8e avenue, SO
    Calgary, Alberta, T2P 3M3

    Buying organization(s)

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
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    Summary information

    Notice type
    Request for Information
    English, French
    Region(s) of delivery
    Northwest Territories
    Procurement method
    Competitive – Open Bidding

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