FITNESS EQUIPMENT
Solicitation number W010X-14A002/A
Publication date
Closing date and time 2013/06/21 13:00 EDT
Description
Trade Agreement: NONE Tendering Procedures: Attachment: None Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: RFI - FITNESS EQUIPMENT W010X-14A002/A MacNeil, Blaine A. Telephone No. - (902) 496-5180 Fax No. - (902) 496-5016 Introduction This Request for Information (RFI) is not a bidding opportunity but an avenue to allow industry to provide information for potential upcoming requirements. In this case, industry feedback is sought from suppliers on their ability to satisfy potential Navy fitness equipment requirements, before the issuance of a formal solicitation document. This RFI is issued by Public Works and Government Services Canada (PWGSC) on behalf of the Department of National Defence (DND) to gather information to assist in defining a technical specification and developing a procurement strategy for fitness equipment for of Canadian Forces Bases (CFB) including Halifax and Esquimalt and Her Majesty's Canadian Ships on both coasts. The intended meaning of the terms "Supplier", "Contractor", "Industry" and "Industrial Partner" are interchangeable for the purposes of this RFI. Suppliers are encouraged to provide ideas and suggestions on how the eventual solicitation (pricing, evaluation components, work scope etc.) might be structured. While this is not a bid document, it is an opportunity to help shape the resulting requirements by allowing supplier input and advice to PWGSC and DND (ie: the Crown). No contract (or contractual instrument) will be awarded as a result of this RFI. This RFI, shall not constitute an authorization by the Crown to undertake any work that would result in any obligation or costs to the Crown. Participation in this RFI is not a pre-qualification for procurement, nor a perquisite to participation in any subsequent solicitations from PWGSC. Intent The feedback from vendors resulting from this RFI will assist the Crown in its understanding of the fitness equipment industry. The RFI may assist the Crown to: - become a more "informed buyer" with an enhanced understanding of industry offerings to meet DND's requirements; - assess potential alternative solutions that would meet DND's requirements. - determine the future methodology for procurement of fitness equipment on behalf of DND; - define or alter the procurement strategy, requirements definition, and other aspects of the requirements; Request for Information As expressed previously, this RFI is entirely optional and is not a pre-qualification for procurement, nor a prerequisite for participation in any future solicitations from PWGSC. If suppliers would like to provide feedback based on the information expressed in this RFI, the following points are provided as a guideline. Your response is not limited to these points. Background CFB Halifax houses three (3) fitness facilities and is the home port for over sixteen (16) ships of the Royal Canadian Navy. The vast majority of the cardio equipment is at the end of its' useful life and maintenance costs due to continual breakdowns are becoming prohibitive to the continued operation of this equipment. DND is requesting information regarding fitness equipment that will be utilized by the Canadian Armed Forces Personnel as a minimum, at CFB Halifax as well as the Ships of the Royal Canadian Navy and potentially the west coast navy as well. This RFI presents a number of questions regarding industry products and capacity in order to help DND in the establishment of specifications for products that will best meet our needs. The resultant specifications will ensure DND gets the product that has the best life expectancy with minimal down time and minimal maintenance required. It is requested that suppliers answer questions or provide other information in order to assist the Crown in formulating the specifications that would best suit DND's unique fitness requirements. Please answer the questions as clearly as possible and provide substantiation as to why the responses you are providing suit the requirements of the Royal Canadian Navy. Credible studies or proven scientific theories are requested to support your recommendations. Operational Environment and Usage Fitness Facilities Facility Name # of Treadmills # of Ellipticals - Stadacona - 12 - 6 - Dockyard - 12 - 7 - Shearwater - 10 - 12 - Three (3) facilities are located at CFB Halifax - Operate up to fourteen (14) hours per day, seven (7) days per week - Used for general fitness requirements of military and civilian staff as well as daily firefighter training which consists of a one hundred twenty (120) to three hundred (300) lb firefighter wearing breathing apparatus and full bunker gear weighing an additional seventy (70) lbs running on a treadmill for thirty (30) minutes - All facilities see heavy usage when open HMC Ships Ship Class Quantity # of Crew Treadmills on Board Ellipticals on Board Iroquois 2 280 3 3 Halifax 7 225 2 2 Protecteur 1 365 5 6 Kingston 6 31 0 1 - Treadmills and ellipticals have an average usage of thirty (30) minutes per sailor per day, with almost continuous usage while at sea - Temperature range of 0-30 degrees Celsius - Humidity level of up to 100% - Equipment is used is various sea states with pitch and roll fore and aft as well as port and starboard occurring simultaneously. Please refer to attached "Mechanical Stresses in Maritime Transport" and C-28-007-000/MA-002 "HALIFAX Class Design Disclosure Document: Volume 1 Structures" Table 3.5.1 for a description of these forces. - Used for general fitness requirements of military personnel as well as daily firefighter training which consists of a one hundred twenty (120) to three hundred (300) lb firefighter wearing breathing apparatus and full bunker gear weighing an additional seventy (70) lbs running on a treadmill for thirty (30) minutes, in various sea states. A: Treadmill Questions 1. What would you consider to be a suitable motor for treadmills being placed on RCN Ships? Explain the relationship between Horse Power (HP) and the performance of a treadmill. Identify any advantages/benefits that the motor you recommend might have over others. What contributes to motor performance? 2. Explain running surfaces, i.e. the optimum size, material composition and the characteristics that make it durable and why. 3. Explain deck cushioning function, design and how this relates to durability. 4. Roller size/ type: what effect does roller size have on the performance of a treadmill? Does roller size effect treadmill efficiency and why? What effect if any does roller size have on maintenance requirements and overall machine durability? 5. Explain how user weight capacity is determined for your treadmill? What effect does weight capacity have on units being placed on Ships given the increased forces due to sea movement are between 1.40-1.93 times normal depending on sea state? Please see the attached "Mechanical Stresses in Maritime Transport". Given the stresses placed upon an object in a marine environment, how does that affect the weight capacity? 6. What is the significance of max speed on a treadmill? Does this have any affect on requirements on board a ship where the temperatures can vary from very hot with high humidity to below zero and if so please discuss. Given that the equipment will be used in various sea states and the references in number 5 above, does that affect the answer and if so please provide details? 7. In additional to general military and civilian fitness requirements, the treadmills will be utilized for a number of trade specific fitness tests; fire fighter applicants, ship boarding parties, an annual Forced March Program in Holland, fire fighter challenges and a number of high level sporting events. In view of these requirements our treadmills must have significant incline and negative incline in order to meet our needs. Please explain the significance of these features and recommend generic specification terminology to meet these requirements. 8. Treadmills will be required to operate for long periods of time. How long can/should your treadmill operate on a daily, weekly basis without affecting the integrity of the treadmill's design. Generically, how should DND define this requirement to ensure treadmills requested are designed to operate efficiently in our operational environment? Example (if used 8 hours a day/ 7 days a week at 6mph by a 170lbs person). 9. One of the key requirements of the treadmills required by DND will be low or minimal frequency of maintenance. Explain the wear cycle of a treadmill, which parts wear first? Generically, how should DND define the requirement for minimal maintenance? How does industry handle maintenance? Is there a minimum or recommended maintenance schedule? B: Elliptical Questions 1. Describe capabilities an elliptical should have in order to obtain maximum training capabilities for the RCN keeping in the ship board environment that they will be used in. i.e variable temperature, humidity and sea state. Some machines will be used very extensively while at sea and will be exposed to various pressures and stresses depending on the sea state. What specifications should we be looking for in an elliptical suited for these conditions? 2. What forms of resistance are utilized on an elliptical exercise machine and why? What would be considered an appropriate range of resistance and why based on DND's unique requirements? Does this vary for ship/shore use?? 3. The ellipticals will be used by service members training for ship boarding parties, fire fighter challenges and a number of high level sporting events. We will require the elliptical to have a function that elevates the angle at which individuals train at. Please explain the function and significance of an adjustable incline or elevation on an elliptical exercise machine? What generic specifications we should be looking for on an elliptical that has this function? 4. Explain the function and also the significance of adjustable stride length as it relates to an elliptical fitness machine and explain stride length adjustment that would be suitable for maximum training capabilities. 5. Explain how user weight capacity is determined for an elliptical? Given that on board ships, the additional load that the equipment would be subjected to is 1.40 - 1.93 times the impact loads that the machine would normally see if used ashore.- how should user weight capacity be defined by DND and does this make a difference? Please see the attached "Mechanical Stresses in Maritime Transport". Given the stresses placed upon an object in a marine environment, how does that affect the weight capacity? 6. Explain how DND can determine if the elliptical is designed such that it conforms to proper biomechanical function (conforms to proper body movement so as to not cause injury to users). 7. Given the extra stresses on the RCN Ships and the various possible temperature changes experienced we are looking for very robust elliptical for our Ships. Please identify the specifications DND should be looking for in an elliptical in order to meet these demands? 8. One of the key requirements of the ellipticals will be to have a low or minimal frequency of required maintenance. Explain the wear cycle of an elliptical, which parts wear first? What specifications would best satisfy this requirement for minimal maintenance? How does industry handle maintenance? Is there a minimum or recommended maintenance schedule? 9. Given that some ellipticals will be placed on RCN Ships where space is minimal, explain the differences between rear and side mounting machines as it applies to function and equipment footprint? What specifications should DND be looking for in a robust elliptical that takes up minimal space but also meets the required function? C: General Questions 1. Explain the difference between light commercial, commercial and heavy commercial grade design and use. Please provide examples. What other terms are used? How is this measured? How would this best be defined in a competitive environment? 2. It is noted that fitness equipment has different regulatory approvals. For example, EN957/ASTM, ETL, UL/CSA and CE. Could you please explain the significance of these approvals and their importance as it applies to treadmills and ellipticals for use by the RCN both on board ships and at land based fitness facilities? 3. What is the difference between LED and LCD displays? Which one will have the best life expectancy and require less maintenance? Why? 4. Who determines what the equipment warranty encompasses and under what condition(s) would the warranty become voided? How does the manufacturers warranty compare to that which might be offered by a dealer? 5. It is understood that regardless of the brand of equipment purchased they will require maintenance at some time in their lifecycle. In regards to the warranty what would you recommend to be a suitable warranty for this equipment when utilized in a marine environment with exposure to variable temperature/humidity, extraneous forces caused by sea roll and very heavy usage? What difference (if any) should there be between warranty on-board ships and at land based fitness facilities? 6. Due to lengthy deployments of HMC Ships away from CFB Halifax, in order to maintain the integrity of the warranty, can/should a non-factory-certified person replace failed components in this equipment? From where would these parts be obtained? Would it be advisable for the Ship to stock some of the most commonly failed components? How does this compare to land based fitness facilities? 7. Does your firm have or train technicians? How is this accommodated within your offered warranty? Is this a dealer or manufacturer offered service? If so is there a difference? 8. What are the "industry standards"? 9. How can the Crown request accurate data from the industry that may not be in technical literature? PWGSC reserves the right to pose questions to the vendors providing submissions. No payment will be made for costs incurred in the preparation and submission of a response to this RFI. Websites http://www.navy.forces.gc.ca/ - Information on RCN Ships http://www.containerhandbuch.de/chb_e/stra/stra_02_03_03.html - Information on mechanical stresses in maritime transport Delivery Date: Above-mentioned The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.
Contract duration
Refer to the description above for full details.
Trade agreements
-
No trade agreements are applicable to this solicitation process
Contact information
Contracting organization
- Organization
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Public Works and Government Services Canada
- Address
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11 Laurier St, Phase III, Place du PortageGatineau, Quebec, K1A 0S5Canada
- Contracting authority
- MacNeil, Blaine A.
- Phone
- (902) 496-5180 ( )
- Fax
- (902) 496-5016
- Address
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1713 Bedford Row
Halifax, N.S./Halifax, (N.É.), B3J 3C9
Buying organization(s)
- Organization
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Department of National Defence
- Address
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101 Colonel By DrOttawa, Ontario, K1A0K2Canada
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