ALCO Engine Parts

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Garlock of Canada Ltd.
P.O. Box 247
217 Bow Street
Cochrane Alberta
Canada
T4C1A5
Nature of Requirements: 

Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

Definition of the requirement:

The Department of Fisheries and Oceans (DFO) has a requirement for the supply of new original equipment manufacturer (OEM) ALCO Engine Parts for a Canadian Coast Guard (CCG) ship.  

The ALCO engines are the main propulsion system onboard the CCG ship and are critical for its operation. The OEM ALCO engine parts will be used to overhaul the existing engines currently installed onboard the CCG ship.  The CCG Vessel Maintenance Management Manual requires OEM replacement parts manufactured specifically for ALCO engines, as such third-party products will not be accepted.    

Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements):

Any interested supplier must demonstrate by way of a statement of capabilities that it can supply a full line of new OEM ALCO Engine Parts.  Substitute or refurbished parts are not acceptable.  

Applicability of the trade agreement(s) to the procurement:

This procurement is subject to the Canadian Free Trade Agreement (CFTA). 

Justification for the Pre-Identified Supplier:

PSPC considers the manufacturer, Garlock of Canada Ltd (Operating as Fairbanks Morse Engine), to be the exclusive Canadian distributor for new OEM ALCO Engine Parts.  ALCO Engine parts must be new OEM ALCO engine parts in order to meet vessel maintenance policy requirements and maintain the vessel in class.  

Government Contracts Regulations Exception(s):

The following exception(s) to the Government Contracts Regulations is invoked for this procurement: under subsection 6(d) "only one person is capable of performing the contract".   

Exclusions and/or Limited Tendering Reasons:

The following exclusion(s) and/or limited tendering reasons are invoked: the Comprehensive Economic Trade Agreement (CETA), as per Annex 15A, Section E, Note 1c and the North American Free Trade Agreement (NAFTA), Chapter Ten Annex 1001.2b Paragraph 1.

Period of the proposed contract or delivery date:

The product must be delivered on or before July 6, 2018.

Name and address of the pre-identified supplier:

Garlock of Canada Ltd (Operating as Fairbanks Morse Engine)
Box 247, 217 Bow Street
Cochrane, AB  
T4C 1A5

Suppliers' right to submit a statement of capabilities:

Suppliers who consider themselves fully qualified and available to provide the goods described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Closing date for a submission of a statement of capabilities:

The closing date and time for accepting statements of capabilities is March 28, 2018 at 2:00 PM ADT.   

Inquiries and statements of capabilities are to be directed to: 

Dave Dunne
Supply Specialist
Telephone: 902-401-4294
E-mail: Dave.Dunne@tpsgc-pwgsc.gc.ca



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.