Janitorial Services CFB Kingston

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Janitorial Services CFB Kingston

W0114-14P054/A
Choquette, Herb
Telephone No. - (613) 536-4874 (
Fax No. - (613) 545-8067

Summary of Requirement
Contractor must provide scheduled and as and when required
janitorial services for 13 buildings at the Canadian Forces Base
(CFB) located in Kingston, Ontario in accordance with the
Statement of Work.  The buildings included in the Contract are:
DRC, HR21, VB15B, HR22, HR26, ME40, R61, R65, R67, R95, VA11,
VB14 and VB24.  

The period of the resulting Contract will be for three years
from 1 February 2015 with Canada having an irrevocable option to
extend the term by two (2) additional one year periods. 
The Janitorial Contract will be administered by the Contractor
and Canada using custom software 
entitled "PROPRE" which will be loaned to the Contractor for the
duration of the Contract.

Estimated Contract Value
The value of the 3 years of the Contract is estimated at between
$2,000,000 to $2,500,000 

Security Requirement
1.	Before award of a contract, the following conditions must be
met:

(a)	the Bidder must hold a valid organization security clearance
as indicated in Part 6 - Resulting Contract Clauses;

(b)	the Bidder's proposed individuals requiring access to
classified or protected information, assets or sensitive work
site(s) must meet the security requirement as indicated in Part
6 - Resulting Contract Clauses;

(c)	the Bidder must provide the name of all individuals who will
require access to classified or protected information, assets or
sensitive work sites;

2.	Bidders are reminded to obtain the required security
clearance promptly. Any delay in the award of a contract to
allow the successful bidder to obtain the required clearance
will be at the entire discretion of the Contracting Authority.

3.	For additional information on security requirements, bidders
should refer to the Canadian Industrial Security Directorate
(CISD), Industrial Program of Public Works and Government
Services Canada
(http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.

	Security Requirement for Contractor's Personnel that Clean Day
Care Building 
Janitorial Personnel that work in the vicinity of children at
the CFB Day Care Building must provide to the Technical
Authority before they commence, a certified criminal record
check from the RCMP.  It is the Contractor's option to clean the
Day Care Building when it is not occupied by children.  

      Contract Financial Security
a.	The Contractor must provide one of the following Contract
financial securities within 30 calendar days after the date of
Contract award: 
i.	a performance bond form PWGSC-TPSGC 505 in the amount of
$300,000.00; or
ii.	a security deposit as defined in clause E0008C in the amount
of $300,000.00.
Any bond must be accepted as security by one of the bonding
companies listed in Treasury Board Contracting Policy, Appendix
L, Acceptable Bonding Companies.
b.	Security deposits in the form of government guaranteed bonds
with coupons attached will be accepted only if all coupons that
are unmatured, at the time the security deposit is provided, are
attached to the bonds. The Contractor must provide written
instructions concerning the action to be taken with respect to
coupons that will mature while the bonds are pledged as
security, when such coupons are in excess of the security
deposit requirement.
c.	If Canada does not receive the required financial security
within the specified period, Canada may terminate the Contract
for default pursuant to the Contract default provision.

Ontario Labour Legislation
In accordance with the requirements of section 77(1) of the
Employment Standards Act, 2000, S.O. 2000, c. 41, the Contractor
must assume the on-site janitorial personnel from the previous
Contractor.

Mandatory Site Visit
It is mandatory that the Bidder or a representative of the
Bidder visit the work site.  Arrangements have been made for
site visit to be held on November 13, 2014 at 8:30 a.m. local
time at Base Construction Engineers' Conference Room, 1st floor
6 Moro St. CFB Kingston.  

Mandatory Evaluation Criteria
The mandatory evaluation criteria are:

(a)	The Bidder or their representative must attend the entire
Mandatory Site Visit as specified in Part 2, clause 5 entitled
"Mandatory Site Visit".

(b)	The Bidder must complete all required yearly usages, unit
pricing, lot pricing and percentages indicated by empty unshaded
cells in the tables in the Bid Pricing form in Annex B. The
Bidder must not change the format or the units of issue in
Tables 1, 2, and 3 of Annex B.  All pricing must be firm in
Canadian currency.

(c)	The Yearly Usage (hours) entered by the Bidder under Item
number 1A, Routine Work - Janitorial Personnel in Table 1 of
Annex B, must exceed 19 minimum Yearly Full Time Equivalent
(FTE) personnel x 1992 hours per year x 1.05 (5%) = 39,740 hours
per year.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.