Remote Operated Vehicle

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Symphotic TII Corporation
880 Calle Plano, Unit K
Camarillo California
United States
93012
Nature of Requirements: 
Remote Operated Vehicle

5P038-130092/A
Carrière, Nancy
Telephone No. - (613) 545-8764 
Fax No. - (613) 545-8067

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award.  However, should a Statement of Capabilities be
found to meet the requirements set out in the ACAN, then the
contracting authority will proceed with a full tendering process.
Requirement
Parks Canada, Ottawa, Ontario has a requirement for the supply
and delivery of an Inspection Class Remotely Operated Vehicle
(ROV) and equipment.

Background
The Underwater Archaeology Service (UAS) of Parks Canada
conducts comprehensive scientific diving and remote-sensing
surveys to identify, inventory, and assess submerged cultural
resources within the Parks Canada mandate. This includes the
expanding system of National Historic Sites, National Parks,
National Park Reserves, National Marine Conservation Areas,
National Marine Parks, and Heritage Rivers. The UAS is also the
recognized Federal Authority for the evaluation of submerged
cultural resources under the provisions of the Canadian
Environmental Assessment Act. As such, the UAS is called upon to
conduct archaeological site investigations throughout Canada in
both marine and fresh water environments (including the Pacific,
Atlantic, and Arctic Oceans, as well as the Great Lakes). These
diverse operations are subject to highly variable site
conditions with respect to current, depth, and visibility.

The UAS has a requirement for a 300 m depth rated
remotely-operated vehicle (ROV) to support its archaeological
survey operations across Canada, specifically to enable the
deployment of various underwater imaging and remote-sensing
technologies in environments that are either inaccessible or
unsafe for its scientific dive team. A highly flexible and
expandable ROV platform is required, one that will enable large
bandwidth data transmission from multiple sensors, including
(but not limited to) broadcast quality high definition (HD)
underwater video, high resolution stereo-photogrammetric still
photo, and high resolution sector-scanning sonar systems. The
system will see future expansion to accommodate Gigabit Ethernet
network communication. Accordingly, the system must be equipped
for fibre-optic data transmission based on single-mode
compatible fibre-optic multiplexers and connectors.  The system
design must also provide sufficient power distribution and
telemetry interface options to enable future integration of
ancillary systems such as a 5 function manipulator, so as to add
a limited site intervention capability, as well as supplemental
lighting if required.

The ROV will be deployed from a variety of vessel platforms,
including survey vessels belonging to the UAS, as well as on
other vessels of opportunity. Consequently, the system must be
readily transportable to field locations by commercial air
carrier, and must also be of a size and weight allowing manual
deployment (and recovery) of the vehicle by a four-person deck
crew.

Mandatory System Performance Requirements

1.  The underwater vehicle must have at least 12 kg of available
payload capacity, exclusive of the   Customer-supplied
instrumentation outlined above (ref 6.).
   
2.  The underwater vehicle must be able to achieve a 3 knot
speed in no current without payload.
   
3.  The underwater vehicle and all associated terminations and
fittings must be depth rated to at least  300 m sea water.

4.  The underwarter vehicle must be a maximum of 100 kg.

5.  The Fibre-Optic Telemetry must be single-mode.

6.  The underwater vehicle must have a power supply which is 100
- 270 VAC, single phase.

Trade Agreements
The requirement is subject to the following the North American
Free Trade Agreement (NAFTA),  the Canada-Peru Free Trade
Agreement (CPFTA), Canada-Columbia Free Trade Agreement (CCFTA)
and the Agree on Internal Trade (AIT) however it is proposed to
invoke limited tendering reasons in accordance with the
following:
Single Sourcing applies under the following

GCR:  Section 6d) Only one person is capable of performing the
contract:
NAFTA:  Article 1016: (2b) Limited Tendering Procedures
where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists; 
AIT:  Article 506, (12b) 
where there is an absence of competition for technical reasons
and the goods or services can be supplied only by a particular
supplier and no alternative or substitute exists;
Delivery date required:  On or before 31 July  2013.
The estimated cost of the contract is $150,000.00 + HST if
applicable.
Sole Source Justification
Parks Canada  requires a vehicle  that can can integrate and
deploy Parks Canada's required survey sensors: namely the
Kongsberg Oe14-502 WA broadcast quality HD video camera and the
Kongsberg 975-21770000 625 kHz to 800 kHz digital scanning sonar
head. The bandwidth requirements of the camera system alone
dictate the need for fibre-optic telemetry, with multiplexers
capable of interfacing with 75 Ohm coaxial HD-SDI format video.
Future requirements for Gigabit ethernet communication (for
stereo-photogrammetry and 3D laser scanning) will also depend on
fibre-optic transmission. The ROV must be integrated with Parks
Canada's provided 300 m single-mode fibre-optic umbilical
(single-mode offers much higher bandwidth than multi-mode
fibres).  The fibre-optic multiplexers on the underwater vehicle
and surface unit must likewise accept single-mode fibre (Focal
907 HDM2 or equivalent).

The ROV must also take 120 VAC (nominal) single-phase power in
order to be compatible with the 8kW generator and electrical
system on Parks Canada's survey vessel, as well as the portable
generators that Parks Canada use when operating small boats. The
underwater vehicle must also weigh less than 100 kg so that it
can be deployed manually by Parks Canada's field crew. Larger
ROVs tend to require higher voltage multi-phase power supplies
as well as hydraulic launch and recovery systems.

Proposed Supplier:
Symphotic Tii Corporation
880 Calle Plano, Unit K
Camarillo, CA USA 93012
SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES:
"Suppliers who consider themselves fully qualified and available
to provide the services and/or goods described herein, may
submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date
of this notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements."
Closing date for a submission of a statement of capabilities. 03
June 2013
The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.
Inquiries and statements of capabilities can be directed to:
Nancy Carrière
Supply Specialist
Public Works and Government Services Canada
86 Clarence St. 2nd Floor
Kingston, Ontario  K7L 1X3
IMPORTANT NOTICE TO SUPPLIERS

Government of Canada is moving its Government Electronic
Tendering Service from MERX to Buyandsell.gc.ca/tenders on June
1, 2013

Starting June 1, 2013, federal government tenders (tender
notices and bid solicitation documents) will be published and
available free of charge on a Government of Canada Web site on
Buyandsell.gc.ca/tenders.

The Government Electronic Tendering Service on
Buyandsell.gc.ca/tenders will be the sole authoritative source
for Government of Canada tenders that are subject to trade
agreements or subject to departmental policies that require
public advertising of tenders.

Get more details in the Frequently Asked Questions section of
Buyandsell.gc.ca/tenders.

After June 1, 2013, all tenders and related documents and
amendments will be on Buyandsell.gc.ca/tenders.

On June 1, 2013, suppliers must go to Buyandsell.gc.ca/tenders
to check for amendments to any tender opportunities that they
have been following on MERX prior to June 1.
Bookmark Buyandsell.gc.ca/tenders now to be ready for June 1!

Delivery Date: 31/07/2013

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.