Circuit Board Plotter

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: Yes
Vendor Name and Address: 
LPKF DISTRIBUTION, INC.
12555 SW Leveton Dr.
Tualatin Oregon
United States
97062
Nature of Requirements: 
Circuit Board Plotter 

W0114-13Q621/A

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award.

Requirement:

The requirement is for one (1) ProtoMat S103 circuit board
plotter with included dust extraction unit, Starter pack and RF
Starter pack, to be delivered to the Department of National
Defence, Canadian Forces Base (CFB) Kingston.

Part Numbers:

127410 ProtoMat S103 Circuit Board Plotter	Qty 1
114647 Dust extraction unit			Qty 1
129103-1 Starter pack				Qty 1
116394-1 RF Starter pack			Qty 1

Trade Agreements:

The North American Free Trade Agreement (NAFTA), Canada-Peru
Free Trade Agreement (CPFTA), Canada-Chile Free Trade Agreement
(CCFTA), and Agreement on Internal Trade (AIT) are applicable to
this requirement.

Proposed Supplier:

You are hereby notified that the government intends to negotiate
with the following firm:

LPKF Laser and Electronics North America, 
12555 SW Leveton Dr.
Tualatin, Oregon 
97062, United States

Government Contracts Regulations (GCR) and Limited Tendering
Reasons:

GCR:  Section 6 (d) Only one person is capable of performing the
contract:

NAFTA:  Article 1016: Limited Tendering Procedures

(2b)

Where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists; 

(2d) 

For additional deliveries by the original supplier that are
intended either as replacement parts or continuing services for
existing supplies, services or installations, or as the
extension of existing supplies, services or installations, where
a change of supplier would compel the entity to procure
equipment or services not meeting requirements of
interchangeability with already existing equipment or services,
including software to the extent that the initial procurement of
the software was covered by this Chapter;

AIT:  Article 506 

(12a) 

To ensure compatibility with existing products, to recognize
exclusive rights, such as exclusive licences, copyright and
patent rights, or to maintain specialized products that must be
maintained by the manufacturer or its representative;

(12b)

Where there is an absence of competition for technical reasons
and the goods or services can be supplied only by a particular
supplier and no alternative or substitute exists;

The plotter must be delivered by no later than March 28, 2013.

Justification for the Proposed Supplier:

This requirement is subject to limited tendering due to the fact
that this product is intended to replace an existing circuit
board plotter, and CFB Kingston must continue using the same
manufacturer's design of plotter to support their existing
infrastructure's operational requirements.

The original plotter being replaced is the ProtoMat 92S,
originally purchased in the 96/97 fiscal year, and has been used
for 15 years in the design of microwave antennas. If a different
manufacturer's model of circuit board plotter were to be used,
those 15 years' worth of antenna designs would have to be
re-engineered to accommodate a different machine, and the
existing staff would have to be re-trained in the use of a new
model of plotter. The results achieved by the current design of
antenna using the existing circuit boards plotter would also be
impossible to duplicate with another machine.

The change to a different manufacturer's model of circuit board
plotter is both cost-prohibitive and inefficient, and substitute
products will not be considered in this case.

SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES:

Suppliers who consider themselves fully qualified and available
to provide the services and/or goods described herein, may
submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date
of this notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements.

Suppliers must submit statements of capabilities on or before
February 1, 2013 at 2:00 P.M. 

Please submit statements of capabilities or questions in writing
to the contracting officer indicated below:

Vincent Correia Reid
Intern Officer
Public Works and Government Services Canada 
86 Clarence Street
Kingston ON
K7L 1X3
Email: vincent.correia-reid@pwgsc-tpsgc.gc.ca
Telephone: 613-536-4994
Fax: 613-545-8067
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.