2019 - Car Rental Directory

Trade Agreement: CETA / WTO-AGP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

The Request for Standing Offer (RFSO) solicits discounted, non-commissionable rates for the rental of passenger vehicles and other vehicle categories. Employees of federal departments and agencies, provincial government of Ontario and Nova Scotia, the Territorial Governments of the Yukon and Northwest Territories, as well as federal government cost reimbursable contractors, will be able to access the directory through the Internet Web site.

The RFSO solicits discounted rates without commission with Car Rental companies. Some of the mandatory conditions included in the RFSO are: 

Car Rental companies must have a  fleet of at least 10 rental passenger or commercial vehicles per location and vehicles should not be older than the 2019 model year, with the exception indicated below. Vehicles of the 2017 and 2018 model years may be utilized, providing that they are in clean condition, excellent state of repair and have not been driven more than 50,000 kilometers (30,000 miles).  

Car Rental companies must provide, Public Liability and Property Damage (PL/PD) insurance coverage, included in the daily rental rate, as follows:  For Canada, a minimum of $1 million. For USA, $100,000.00 per person to a maximum of $300,000.00 per accident in Public Liability and $25,000.00 in property damage. 

All rates must not include Personal Accident Insurance (PAI) for accidental death or dismemberment.

Suppliers must have a counter in the city/airport for which rates are being quoted and must be in operation as of January 01, 2019.

Suppliers must remit administrative fees of $200.00 CAN for each city and for each airport located in Canada and administrative fees of $200.00 US for each city and for each airport located in the USA.

The Government of Canada maintains a source list of potential suppliers for the Government of Canada Electronic Car Rental Directory, for passenger and commercial vehicle rental services across Canada and the USA.

Each year, a RFSO to provide rental rates for the Government of Canada Electronic Car Rental Directory, is mailed to all suppliers on the list and is also posted on the Government Electronic Tendering Service. Each year thereafter, the source list is purged of suppliers who have not responded to the RFSO for any of the three (3) previous years.

Companies that are not on the source list but would like to be added, and would like to receive the RFSO, should submit their requests to the attention of:

  PSPC 
  Traffic Management Directorate
  Travel Procurement Services Division
  Accommodation and Car Rental Program
  11 Laurier St., Phase III, Floor 7B3-38,
  Gatineau, Quebec, Canada  K1A 0S5 
  Fax:  819-956-4944
  Or e-mail their request to: rhelvdgt.acrdtmd@tpsgc-pwgsc.gc.ca

Your request for an RFSO should include the following information:

  the name of the business
  the address of the business,
  the name and title of the person to receive the RFSO, and
  their telephone number and fax number.

Suppliers that do not have access to a computer with a CD reader, should also indicate that they wish to receive an RFSO printed on paper.  

Suppliers should indicate whether they would like to receive the RFSO in English or in French. The RFSO, duly completed, in the format requested, must be received before 2:00 PM EDT on September 28, 2018 for publication in the Car Rental Directory on January 01, 2019.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.