CAF Hotel and Meal services in Vancouver

Trade Agreement: CETA / WTO-AGP / CPTPP / CFTA
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

CAF Accommodation and Meal services in Vancouver

W0103-218893/A
Dumoulin Daguilh, Mireille

The Canadian Armed Forces (CAF) requires provision of meals and hotel accommodations to isolate CAF members for 10 days upon return to Vancouver Island after Christmas and New Year’s Leave. 

The Canadian Armed Forces (CAF) requires the services over 2 periods:
Period 1: Up to 80-120 single rooms each with private bathroom for a 10 day/10 night period starting 27 Dec 2020 until 5 Jan 2021; and 
Period 2: Up to 80-120 single rooms each with private bathroom for a 10 day/10 night period starting 4 Jan 2021 until 14 Jan 2021.

The following Trade Agreements apply to this requirement: 
Canadian Free Trade Agreement (CFTA), World Trade Organisation/ Agreement on Government Procurement
(WTO-AGP), Chile Free trade agreement (CCFTA), Comprehensive and Progressive Agreement for Trans Pacific 
Partnership Agreement (CPTPP), Canada European Union Comprehensive Economic Trade Agreement (CETA), 
Canada-Korea Free Trade Agreement (CKFTA), Canada-Ukraine Free Trade Agreement (CUFTA).

The hotel must be located no farther than ten (10) km from CFB ESQUIMALT, Vancouver Island.

There is no security requirement associated with this requirement. Bid must be submitted, by email, directly to the Contracting Authority, to the email address indicated in the bid solicitation, on closing date (indicated on RFP page 1), at the latest.

-Bid submission by fax is not acceptable;
-Among the other mandatory criteria, described in the solicitation document, the Hotel must comply with the following mandatory criteria:
-provide 3 meals per day (breakfast, lunch and supper) delivered in the guest rooms;
-All staff involved with food preparation and delivery must maintain the highest level of hygiene and maintain hygiene standards in accordance with applicable federal, provincial and municipal regulations, policy and advice;
-provide room cleaning products and laundry services;
-be given twenty-four (24) hours’ notice of when service dates may need to be amended due to flight delays;
-be given forty-eight (48) hours’ notice when services requested may need to be cancelled, with no penalty. For less than forty eight hours’ notice, CAF will pay a penalty of one night per cancelled room.

-Basis of Selection: A bid must comply with all mandatory technical and financial evaluation criteria of the bid solicitation to be declared responsive. The responsive offer with the lowest evaluated price (in Annex B, Basis of Payment) will be recommended for award of a Contract.

Priority for contract award will be given to full bids (providing all accommodations under one (1) establishment). 
Partial bids may be submitted for Period 1 and/or Period 2.
Partial bids must provide a minimum of sixty (60) single-occupancy guestrooms under one (1) establishment, for any of the accommodation periods.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.