Request for Information for the Build RFP of the NSFRV

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Solicitation Amendment 2

Update February 2022: New end date May 31, 2022. This purpose is to continue industry engagement with respect to the request for proposal (RFP) for the build with the shipyards that responded to this request for information (RFI). We invite other shipyards who did not respond to the original RFI to respond when the questions are posted on buyandsell. Additional questions will be posted in the coming weeks.

Canada has completed two request for identification of potential suppliers (RFID) processes and selected single system integrators (SSI) for both the Propulsion System and the Deck Equipment for the NSFRV. This notice is to advise industry that Canada will not proceed with the selection process for the other systems identified in the RFI.

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Solicitation Amendment 1
1. Extend the closing date

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Request for Information (RFI)

This Request for Information (RFI) is to engage industry for the procurement of the construction of one (1) new Near-Shore Fishery Research Vessel (NSFRV).

One-on-One Sessions

All interested shipyards with experience in the construction of new build vessels are invited to participate in the consultative one-on-one sessions via videoconference. Note that these sessions are only open to shipyards.

All industry consultations will be documented and this information is subject to the Access to
Information Act. Canada shall not reveal any designated proprietary information to third parties.

Participants are encouraged to provide representatives that can speak to the technical/contractual aspects of the process.

Purpose of the Consultative Process

The purpose of the consultative process is to finalize the overall approach to the anticipated Request for Proposal (RFP). The RFI will consist of 1 round of one-on-one meetings to discuss the draft Final Build RFP documentation prior to it’s release.

The one-on-one sessions present Canada with an opportunity to obtain feedback from industry to better understand what is presently being done (best practices) by suppliers for similar requirements and how Canada’s own requirement can best be met. The sessions will also allow industry to provide input on all aspects of the procurement, including procurement strategy, basis of payment, Statement of Work, selection methodology and evaluation of bids. Furthermore, the consultation process will allow Canada to assess market availability and capability of suppliers to provide services. The combination of Canadian Coast Guard’s (CCG) operational needs and the feedback provided by industry is essential to the writing of the final technical requirements as they evolve prior to release of the final RFP.  

Estimated Schedule

The target date for the release of the Final RFP is spring 2022-2023. However, circumstances around Covid-19 may impact this schedule. If the schedule does shift, it will be communicated to respondents to the RFI.
Supporting Documentation
Any additional documents will be provided through amendment to this solicitation and will be made available on www.buyandsell.gc.ca.

Follow-up communication

Respondents expressing interest in participating in the sessions will be invited to participate in the one-on-one consultation sessions. Parties interested in bidding on the final RFP are not required to participate in the sessions. 

Nature and Format of Responses Requested

Respondents are requested to contact the Public Services and Procurement Canada (PSPC) Contracting Authority to confirm their interest in participating in the industry consultation session and to provide 3 preferred date(s) and time for their one-on-one session. Please note the sessions will be scheduled between November 22nd and November 29th inclusively. There will be 2 sessions per day, one at 9:15am and one at 1:15pm (Eastern Standard Time). If the schedule is limited a date and time will be proposed to the Respondent.

Respondents are also requested to provide any feedback, comments or concerns they may have to this RFI. Respondents can also provide comments regarding the content, format, and/or organization of any draft documents included in this RFI.

This document is not a bid solicitation. This Request for Information (RFI) will not result in the award of any contract. As a result, potential suppliers of any goods or services described in this RFI should not reserve stock or facilities, nor allocate resources, as a result of any information contained in this RFI. Nor will this RFI result in the creation of any source list.

The procurement of any goods or services described in this RFI will not necessarily follow this RFI.
 
Response Costs

Canada will not reimburse any respondent for expenses incurred in responding to this RFI. Respondents will have no claim for damages, compensation, loss of profit, or allowance arising out of providing answers and comments to the attached.

Fairness Monitor 

Canada has engaged P1 Consulting Inc. as a fairness monitor for this procurement. 

Contents of this RFI

This RFI contains the following attached document(s):
1. Engineering Support Services Information - Annex A
2. Questions to Industry - Annex B
3. Statement of Work (SOW) - Annex C
4. Terms and Conditions - Annex D

Enquiries

All communications regarding this RFI must be directed to the Contracting Authority to ensure fair and transparent treatment of all respondents.  Because this is not a bid solicitation, Canada may not necessarily respond to enquiries in writing or by circulating answers to all potential respondents.
Contracting Authority:  Stephane Deslauriers 
Stephane.Deslauriers@tpsgc-pwgsc.gc.ca 

Registration 

Respondents wishing to attend the one-on-one Sessions via videoconference (Microsoft Teams or Webex) are to register by notifying the PSPC Contract Authority identified herein, electronically by email no later than November 17, 2021 at 02:00 EST. Respondents should include 3 preferred meeting time slots between November 22, 2021 and November 29, 2021 (9:15am and 1:15pm EST). Sessions will be scheduled on a first come first served basis.

In the subject line, respondents should clearly indicate the project name and solicitation reference number as follows:

 “NSFRV Build RFI F7013-210006”

Participants must identify themselves by their legal name, corporate address, the names of representatives attending and their respective title, office address, telephone number(s) and e-mail address. By providing the above information, the respondents consent to the release of this information to the public. Call-in or videoconference co-ordinates, for those wishing to participate in a video/teleconference can be provided 24 hours prior to the Session Date.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.