Student Housing (France)

Trade Agreement: WTO-AGP/NAFTA/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: 
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Academie de Lille
10, rue des voituriers
France
Nature of Requirements: 
Student Housing (France)

51019-154013/A

New measures related to integrity provisions included in the
solicitation documents requires attention.

Veterans Affairs Canada typically hires 48 Canadian students per
year to work as interpretive guides at the Canadian National
Vimy and the Beaumont-Hamel Newfoundland Memorials in France. 
Sixteen guides work one of three (3) four month sessions
throughout the calendar year.  As it is extremely difficult to
find housing for such a short period of time, since 2002
Veterans Affairs has secured two rental properties through lease
agreements managed by the Commonwealth War Graves Commission.

While students pay a monthly rent for the accommodation
provided, Veterans Affairs Canada has subsidized the housing to
ensure it remains affordable for the student guides. As both
regular charges (i.e. water, electricity, gas, telephone, etc)
and maintenance costs associated with the existing housing have
increased significantly over the past few years, Veterans
Affairs Canada has sought alternate, year-round, affordable
housing.

The Contractor is requested to provide the following services:

Provision of sixteen (16) fully furnished single rooms. Rooms
must include a bed, wardrobe and storage area, desk, ensuite
bathroom facilities (shower, sink, toilet), and kitchen
facilities (refrigerator, sink, stove, cupboards).  As there may
be a need for additional rooms in the future, any proposals must
ensure the availability of same.
The facility must have on site support in case of emergencies as
well as on site maintenance.
Regular maintenance and any other associated costs (heating,
electrical, water, internet access and parking) must be included
in the monthly cost of the room.
Laundry facilities must also be available.
Parking must be available for 3-4 vehicles at all times.
Accommodation must be centrally located within the community
(within close proximity to grocery stores, banks, and train
stations) and be no further than 30 kilometres from both
memorial sites.
Annual increases in rent must not exceed 10% of total cost.
Regular cleaning of communal areas, such as laundry facilities,
vestibules, etc. must be ensured and included.
An inspection of each room will be carried out upon the
student's arrival and prior to his/her departure to ensure that
the room is provided in good order and to determine if any
damage has occurred during the student's occupation.
Accommodation must be provided in a secure, safe environment.
Rooms must be equipped with appropriate safety equipment (smoke
detectors). Buildings and rooms must have security equipment
(adequate lock mechanisms, security doors, adequate lighting,
etc.) so that they are not easily accessed by the general public.



Public Works and Government Services Canada intends to enter
into a contract with:
 
Academie de Lille
Centre Régional des Oeuvres Universitaires et Scholaires Antenne
(CROUS) d'Arras
10, rue des voituriers
62000 Arrras (France)

The reason(s) for single tendering  is (are):

Government Contract Regulations (GCR) - Section 6 (d) of the GCR
is being invoked in this procurement as only one person or firm
is capable of performing the contract.

VAC has provided certification that the supplier is the only
source that can provide the services.

The only housing located within 30 kilometers of both Canadian
memorials where regular maintenance (both cleaning and repair)
is included is the student housing available in Arras through
the Centre regional des oeuvres universitaires et scholaires de
Lille (CROUS).


This Public Works and Government Services Canada office provides
procurement services to the public in both official languages.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.