PROCUREMENT OUTLOOK CONFERENCE 2013

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

We are pleased to announce that the Mari-Tech 2013 will include
a half day Procurement Outlook Conference sponsored by Public
Works & Government Services Canada on the morning of June 26,
2013. The particular focus of this year's conference will be the
Vessel Life Extension requirements of the Canadian Coast Guard
and other planned vessel constructions. Further detail will be
forthcoming. To register, please contact
Erin.Dufour@pwgsc-tpsgc.gc.ca	

Draft Agenda Items

1. Introduction - PWGSC

2. Welcome - TBD 

3. Peter Cairns, Canadian Shipbuilding Association.

4. Lessons Learned - Mark Seely
- review results from earlier engagements per the summary below.

5. New Vessels less than 1000 tonnes at CCG - Robb Wight
- overview of the new ship requirements planned in CCG.

6. Vessel Life Extensions at CCG - Michel Cecire
- overview of the life extensions planned in CCG.

7. Latest from other departments - Stan Ouimet
- brief overview of procurements underway or planned in these
departments.

8. Question and Answer - Mark Seely et al
- open forum for questions, comments.


Marine Systems Lessons Learned
April 30, 2013
1. Budget
 - Fair for work and risk
 -Contingency should be provided for Risk
 - For Innovative requirements, Management Reserve for evolution
 - Validate prior to solicitation

2. Approach
- For Innovative requirements, provide adequate focus on System
Development
   Methodology and Change Control Procedure.
- Basis of payment      
- Mature proven technology - Firm Price
- Innovation - Flexible Basis of Payment
- Avoid Build to Budget on innovative procurements (Level 3)
- Avoid Enterprise Solutions on Marine procurements (Level 4)
- Fair Risk Share 
- Mature proven technology - Design Then Build
- Innovation - Design and Build, gating, early down select.

3. Specification
- Avoid excessive mandatories
- Avoid conflict between functional, performance and design
obligations
- Extra caution in applying "proven design" vs. performance
obligations
- Validate prior to solicitation

4. Schedule
- Reasonable and practical
- Omnibus requirements to be resource levelled, avoid gaps to
enable continuity
- Validate prior to solicitation

5.  Method of Payment
- Reasonably aligned with costs incurred
- Avoid excessive Holdback

6.  Price Adjustment
- EPA To be considered on projects of long duration
- FEA to be applied on projects where significant foreign
content is expected

7.   Liability 
- Use standard models where applicable for Limitation of
Liability
- Liquidated Damages applied only on mature proven technology
(Level 2)

8.  Qualification
- Ensure adequate proven track record on engineering, financial,
facility, insurance.

9.  Process Simplification
- Consider streaming procurements based on complexity.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.