Purchase of a transient recorder data acquisition system

Trade Agreement: NONE
Tendering Procedures: Generally only one firm has been invited
to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: Yes
Vendor Name and Address: 
Boston Electronics Corporation
91 Boylston St
Brookline Massachusetts
United States
02445
Nature of Requirements: 
Advance Contract Award Notice (ACAN) 

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a  statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier. 

Definition of the requirement
The Department of Environment Canada has a requirement for the
supply of a transient recorder data acquisition system. The
signal receiver portion of the data acquisition system is
comprised of fully enclosed Hamamatsu R9880 photomultiplier
(PMT) modules capable of both analogue and photon counting
signal detection. 
The data recorder portion of the system is comprised of
transient recorders capable of resolving      both analogue and
photon-counting signals from the PMT. 
High-voltage modules are included in the system to power the
PMTs. 
The system is operable over Ethernet. 
The transient recorder technology is to be identical to other
transient recorders already   deployed  in other Environment
Canada Lidar data acquisition systems, which Environment Canada
has      used for several years and for which has developed
software and analysis tools. Licel is the international standard
manufacturer of such technology used within the Lidar 
community.  
The transient recorder data acquisition system must be required
to operate both with an   on-site operator and from a remote
location.  It must operate in an enclosed location with minimal
maintenance requirements.  It must be able to operate for
extended periods of time with a 24/7 duty cycle. 
The transient recorder data acquisition system is being
purchased to be incorporated in the receiver of an autonomous
aerosol Lidar to be deployed to the Canadian Arctic for
monitoring of aerosol transport and dynamics.  

Criteria for assessment of the Statement of Capabilities
(Minimum Essential 
Requirements) 

The bids must be in technical conformance to the items called
for in this requirement in order to be considered.  Failure to
meet with this requirement will render the bid non responsive
and  the bid will be rejected. 
Any interested supplier must demonstrate by way of a statement
of capabilities that its product meets the following
requirements: 
Mandatory technical specifications 
These are the following deliverables:   A rack - 6 mounted, 6
channel transient recorder         system complete with 6 PMT
modules,     rack-mounted high-voltage modules, cables and
Ethernet controller.  
Manufacturer:  Licel GMBH 

Transient recorder requirements
Must operate at 12 bit, 40Ms/s analogue, operate at 250 MHz
photon counting, memory           depth 32768 bins * 25ns,
245.76 km max range, and to include an Ethernet interface       
          module for the control and readout of up to 6
transient recorders. 
Model:  TR40-12bit x 6
Manufacturer:  Licel GMBH 

PMT Requirements: 
Must be based on Hamamatsu R9880U super-bialkali or multialkali
mini PMT. Must                 include  a -50.....-1000V HV
supply and cables. 
Model: PM-HV-R9880U-110 
Manufacturer:  Licel GMBH
Or

Model: PM-HV-R9880U-20 
Manufacturer:  Licel GMBH

HV supplies must be 19'' rack-mounted.  
Model:  PM-Rack 8
Manufacturer:  Licel GMBH

Applicability of the trade agreement(s) to the procurement

      This procurement is not subject to the following trade
agreements.
-  Agreement on Internal Trade (AIT)  
- North American Free Trade Agreement (NAFTA) 


Comprehensive Land Claims Agreeement 

This procurement is subject to the Nunavut Land Claims
Agreement. 

Justification for the Pre-Identified Supplier 
Boston Electronics Corporation is the authorized dealer for
Licel GMBH products in North America.  This pre-identified
supplier is capable of providing and meeting the  government's
requirements.  

Government Contracts Regulations Exception 

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - "only
one person is capable of performing the work". 

Exclusions and/or Limited Tendering Reasons

The following exclusions and/or limited tendering reasons are
invoked under the section of   the trade agreement specified: 
-   Agreement of Internal Trade (AIT)  - Chapter V, Procurement.
Article 506 Procedures for procurement, article 12(a). 
  -  North American Free Trade Agreement (NAFTA) - Chapter 10,
Annexe 1001.1a-1         Products. Section B - List of certain
products, the NIBS '59' is not on this list  and moreover
exceptions at article 1018 (1) apply to this purchase.  
-   Limited tendering reason is  invoked under Chapiter 10 , The
limited tendering  reasons for the North American Free Trade
Agreement (NAFTA), under Article 1016: Limited Tendering
Procedures 2 (d).  
Note:  In general, the Supply manual refers only to NAFTA and
the WTO-AGP, as the procedural requirements of the other
international trade agreements will be fulfilled following
compliance to the procedural requirements of NAFTA and the
WTO-AGP.  See 1.26.16 Bilateral International Trade Agreements.  


Ownership of Intellectual Property 
No intellectual property will be created during the course of
this Contract. 

The required delivery date of the Contract  
The delivery date of the  proposed contract  is  March 25, 2016.
 
   
Name and address of the pre-identified supplier
Boston Electronics Corporation 
91 Boylston Street 
Brookline, MA 
USA  02445  

Suppliers' right to submit a statement of capabilities
 
Suppliers who consider themselves fully qualified and available
to provide the goods described in the ACAN may submit a
statement of capabilities in writing to the contact person
identified in this notice on or before the closing date of this
notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

Closing date for a submission of a statement of capabilities 
The closing date and time for accepting statements of
capabilities is:
       November 10 , 2015 at 14h00  EST. 

Inquiries and statements of capabilities are to be directed to: 
Mary Paradis 
Contracting Officer  
  
800 boul. de la Gauchetière, West 
Place Bonaventure , 7th Floor, East Tour, 
Montreal, Qc 
Telephone:  514-496-3874
Facsimile:   514-496-3822
E-mail:        mary.paradis@pwgsc.gc.ca 
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.