Sailing Camp Services

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Camp Mariste
8082, chemin du Lac Morgan
Rawdon Quebec
Canada
J0K1S0
Nature of Requirements: 
AUTHORITY 

Joseph, Marc
Procurement Officer 
Telephone     (514) 496-3666 
Fax                (514) 496-3822
E-mail: marc.joseph@tpsgc.gc.ca


ADVANCE CONTRACT AWARD NOTICE - W3380-11J050/A

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, during
this posting period, a Statement of Capabilities that meets the
requirements set out in the ACAN, then the competitive
requirements of the government's contracting policy have been
met. Following notification to suppliers not successful in
demonstrating that their Statement of Capabilities meets the
requirements set out in the ACAN, the contract may then be
awarded using the electronic bidding authorities.

If other potential suppliers submit Statements of Capabilities
during the posting period which meet the requirements set out in
the ACAN, (i.e. considered valid) then the contracting authority
must proceed to a full tendering process (electronic or
traditional).

The objectives of posting an ACAN are to: 

a) enhance transparency in government procurement;
b) support the Government's objective of enhanced competition; 
c) provide potential suppliers the opportunity to submit a
statement of capabilities to a proposed directed procurement if
they believe they have the capability and capacity to provide
the good, service or construction requirement; and, 
d) meet the government's and suppliers need for an efficient and
cost-effective government procurement system.





Annex A - Requirement


1.	DESCRIPTION OF NEEDS

1.1 ACCOMMODATION
Provide the lodging, food and storage services and the
facilities required for the conduct of weekend sailing courses
for a maximum of 700 cadets per year from the Eastern Region Sea
Cadets. For the first year, weekends when the services are
required, from May 25th to June 17th and from September 9th to
September 30th 2012, are listed in the table. 

A storage service is required until May 2013. Although the dates
and the number of participants for the following years
(2013-2014 and 2014-2015) are estimated to be similar for 2012,
however they will be confirmed on December 1st of each following
year. The number of cadets would be between 50 and 120 for each
weekend. The hosting site must permit the separation of male and
female cadets in distinct dormitories, from 7:30 on Friday
evenings until 6:00 p.m. on Sunday nights. The hosting site must
have the ability to receive up to 30 additional guests in the
event it becomes necessary. Additional bookings will be done at
the same time as the reservations and confirmations of the
number of participants. More specific information are in the
document below.

1.2 STORAGE
a) Provide space of 20 pi x 20 pi x 8 pi high to store one (1)
containing petroleum products and an enclosed trailer parking
provided by the Department, from May 25th to June 22, 2012 and
September 1 to October 8, 2012. In addition, a storage space is
necessary for the water sports equipment such as (masts, sails,
life jackets, paddles, etc..) In the closed area of the building
of water activities for the period of May 25th to June 22nd 2012
and September 1st to October 8th, 2012.

b) The camp will also provide storage space needed for a
television and VCR provided by the Department, in the office
cafeteria, as well as storage space needed for 16 sailboats,
rowboats or 3 with zodiac 4-stroke gasoline engine (provided
that these two motor boats will be used on the lake), four
whaling rowing and sailing, for the period from May 25th to June
22, 2012 and September 1 to October 8, 2012.

c) The camp will provide an outdoor storage space for equipment
mentioned above, from June 23 to September 1, 2012 and October
9, 2012 to May 25, 2013 at a location of the site agreed to by
both parties. 

d) Provide two docks complete with cleat for the periods from
May 14 to June 22, 2012 and September 1 to October 8, 2012 for
the mooring of four boats. Camp will provide a room (cafeteria)
to be used as meeting room or classroom each weekend of
activities and access to a telephone for the military director
of the sailing center.

1.3 FOOD SERVICE
Provide food service for students at the following times and the
menu shown in Appendix'' B''
a) Breakfast: 7:00 to 8:00;
b) Dinner: 12:00 to 1:00 p.m.;
c) Dinner: 5:00 p.m. to 6:00 p.m.; and
d) enhancing supplements: 8:15 p.m.

The composition of meals will comply with the plan menus below,
choose the guests in advance, on a form of menu choices produced
by Camp, a menu from the menus for the next day.

2. REQUIREMENTS
The total number of participants, including senior manager may
not exceed 700 entries for the eight (8) weekends of activities
planned to "Appendix B" below. A telephone confirmation of the
number of expected participants, will be made available no later
than Tuesday noon before each planned activity. Although these
reservations will be made four days prior the activity, the
number of participants may vary, however, for reasons of refusal
last minute, some trainees to participate in weekend
activities;Consequently, the Department agrees to pay the meals
only for the number of confirmed participants, upon confirmation
by telephone the preceeding Tuesday up 90% subject to the number
of participants is less than 90% of the number of bookings made
on Tuesday before the exercise. '"

Example: When the call is made on Tuesday for 100 participants,
if there are only 85 participants, the Department will pay for
90 people that is to say 90%..

3.	OTHER MANDATORY CRITERIA
3.1	Must have a body of water at least 1 km in length. 
3.2	Must have a safe body of water (limited pleasure boat
traffic).
3.3	Must have a body of water where use of gasoline-powered
motorboats is allowed. 
3.4	Must have access to a slipway that can support boats
weighing at least 2,000 lbs.
3.5	Must have enough docks to accommodate at least 6 motorboats. 
3.6	Must have a body of water at least 2 meters deep. 
3.7	Must have a body of water where the wind is steady (for
sailing). 
3.8	Must be able to lodge at least 90 people less than 1 km from
the body of water. 
3.9	Must have access to a cafeteria that can feed at least 90
people less than 1 km from the 
	body of water.
3.10	Must have access to a hospital less than 30 minutes away
from the body of water. 
3.11	Must be located within a 50 km radius of the J0K 1S0 postal
code because majority of sea 	cadets are situated around that
region.







APPLICABLE TRADE AGREEMENTS 

This purchase is not subject to the following agreements:
-  Internal Trade Agreement (ITA)
The tender is eligible for a restricted tender, under paragraph
502.1B) "Art. C" of the Agreement on Internal Trade.

- North American Trade Agreement (NAFTA)
The reasons for the use of limited tendering in trade agreements
consistent with the NAFTA Annex 1001.1b-2 (G categories of
services excluded)

PERIOD OF THE PROPOSED STANDING OFFER 
This contract is required for a period of three (3) years or the
years 2012 to 2013, from 2013 to 2014 and from 2014 to 2015. For
this year, the contract will begin May 14, 2012 and ends May 13,
2013.

ESTIMATED COST OF THE RESULTING CONTRACT  
The estimated cost of any resulting contract  will vary from
$100,000.00 to $150,000.00 

PROPOSED CONTRACTOR
Camp Mariste
8082, chemin du Lac Morgan
Rawdon, Quebec
J0K1S0
Canada


PROCEDURE FOR RESPONSE TO NOTICE OF AWARD OF CONTRACT
"Suppliers who consider themselves fully qualified and available
to provide the services/goods
described herein, may submit a statement of capabilities in
writing to the contact person identified in this Notice on or
before the closing date of this Notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements."


CLOSING DATE OF THE THE NOTICE OF AWARD OF CONTRACT

May 14th, 2012.



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.