Aboriginal development at Archambault Institution

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

PRELIMINARY PROJECT NOTICE

Aboriginal development at Archambault Institution
Sainte-Anne-Des-Plaines, Quebec

*** This notice does not constitute an invitation to tender or a commitment regarding future procurements or contracts. Bidders must respect the conditions described in the invitation to tender when it is published. ***

1. PURPOSE OF NOTICE

Inform the construction industry that a project for Aboriginal development at the Archambault Institution (Sainte-Anne-Des-Plaines, Quebec), will be posted shortly on the Buying and Selling platform. This notice outlines the various specifications to be considered by the contractors.  

This project is conditionally reserved for Aboriginal contractors under the Procurement Strategy for Aboriginal Business (PSAB). Both Aboriginal and non-Aboriginal contractors will be invited to submit bids. For more information, please see the following sections.

2. SUMMARY OF WORK

The objective of the project is to provide facilities for Aboriginal groups at the Archambault-Medium Institution, located in Sainte-Anne-des-Plaines, QC. These facilities are intended to support the programs of the Centre of intervention for Aboriginals of the institution and to provide an environment conducive to the practice of traditional and Aboriginal cultural customs.

The work includes two phases of intervention.
 
a. The first phase involves the development of an outdoor site that will be re-qualified as sacred ground. The project includes the construction of a longhouse and a Shaputuan, the landscaping of the site and the identification of suitable locations for the construction, by the inmates, of traditional buildings using ancestral method.

The developments will allow the organization of daily activities, occasional ceremonies and possible receptions of the communities and families. Although sensitive to traditional representations, the Shaputuan and the longhouse will above all be functional and durable constructions.

- Longhouse
The longhouse will be primarily intended for ceremonial purposes and for receiving visitors from outside (community and family). It is a vast space that can accommodate up to 100 people on bleachers facing two wood stoves.

- Shaputuan
The Shaputuan is more private and is intended exclusively for inmates and more specifically for those in the Pathway program. Smaller in size, its open area allows for the reception of about twenty people around a wood stove. 
An open-plan kitchen with a large preparation table allows inmates to prepare their own meals, as well as those for everyone else during ceremonies and receptions for visitors. 

In both buildings, wood battens similar to the exterior cladding will be located in the ceiling of the building. In addition to providing an appearance of continuity between the interior and exterior materials, these slats will allow acoustic material to be concealed behind widened joints. All walls in the central space will be covered with wood panels. In addition, the bleachers will also be made of wood, including a floor strip for seating. 

Finally, the internal structure will also be made of wood. The finishes of all these elements will be harmonized to ensure a minimal and natural appearance. The floor covering will be made with a polished concrete screed. This finish provides added strength and allows for minimal maintenance.

b. The second phase involves modifying the existing ventilation system to allow for efficient smoke evacuation during smudging. A specific wing of cells has been identified, as well as some annex rooms.

3. PARTICULARITIES CONCERNING ACCESS TO THE INSTITUTION

Since the work will be conducted in a prison facility, the contractor will be required to provide the warden with a list of names with dates of birth for all employees scheduled to work on the construction site. A completed security check form may be required for each employee. No employee shall be admitted to the Facility without a properly approved security clearance and a current photo identification card, such as a provincial driver’s licence. Access to the Facility’s property is prohibited to any person who is reasonably believed to be a security risk.

Considering the current context of the pandemic, workers will be asked to provide proof of a valid vaccination in hard copy in order to have access to the establishment.

4. PERIOD OF WORK

The work will be carried out over a period of thirteen (13) months.
 
5. EVALUATION PROCEDURES (CONDITIONAL SET-ASIDE)

5.1 Conditional set-aside (Procurement Strategy for Aboriginal Business)

The tender will be set-aside under the Government of Canada’s Procurement Strategy for Aboriginal Business (PSAB) if two or more bids have been received from businesses that have provided a PSAB certification and that are listed as Aboriginal Businesses in Aboriginal Business Directory (http://www.ic.gc.ca/eic/site/ccc_bt-rec_ec.nsf/eng/h_00011.html).  A business that is not already listed in the Aboriginal Business Directory may become listed, if it meets the PSAB criteria, by using the link provided above. 

If bids from two or more Aboriginal Businesses are compliant with the terms of the Request for Proposal, the Contracting Authority will limit the competition to those Aboriginal businesses and will not consider bids from any non-Aboriginal Businesses that may have been submitted.  If the bids from the Aboriginal Businesses are found to be non-responsive or are withdrawn, and less than two responsive bids with a valid PSAB certification remain, all bids will be evaluated.


5.2 Evaluation Procedures

The evaluation team will determine first if there are two or more bids with a valid PSAB certification. In that event, the evaluation process will be limited to the bids with the certification; otherwise, all bids will be evaluated. If some of the bids with a valid certification are declared non-responsive, or are withdrawn, and less than two responsive bids with a valid certification remain, then all bids received will be evaluated. 

6. REGISTER IN THE SUPPLIER REGISTRATION INFORMATION SYSTEM (SRI)

You need to register in Registration Information system to obtain your Procurement Business Number (PBN) which is a mandatory requirement to do business with the federal government.

Go to the SRI website and start your registration.
https://srisupplier.contractscanada.gc.ca/

7. REGISTER IN THE INDIGENOUS BUSINESS DIRECTORY

To compete for federal government contracts that are restricted in competition to Indigenous businesses, such as a set-aside under the Procurement Strategy for Indigenous Business (PSIB), a business must meet the following eligibility criteria:

- Sole proprietorship, limited company, cooperative, partnership or not-for-profit organization in which Indigenous peoples own and control at least 51% of the enterprise

- For joint ventures eligible Indigenous businesses can partner with non-Indigenous businesses. The Indigenous business needs to demonstrate that 33% of the value of the work performed under the contract will be performed by the Indigenous business
Register in the Indigenous Business Directory.
https://services.aadnc-aandc.gc.ca/IndigenousBusinessDirectory

8. UPCOMING INVITATION TO TENDER
The bid documents, including plan and specifications will be available for download at https://buyandsell.gc.ca/.

9. COMMENTS
Contractor who have comments to make regarding this notice may send them by email to : Annabelle.Cloutier@tpsgc-pwgsc.gc.ca..
Publics Works and Government Services Canada will review, but not be bound by, all comments received.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.