DND-VAL Boxed Lunches

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: If 3+ bids offer Canadian goods/services
other bids will not be considered
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Amendment # 1 :

1.	The solicitation closing date is postpone to November 1, 2013.
2.	Add the Annex B - Workin Document missing with the initiating
solicitation document.
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DESCRIPTION:

This Regional Individual Standing Offer (RISO) request involves
the provision, on an as and when ordered basis, of boxed lunches.


IDENTIFIED USER:

Department of National Defence, various sites of the Valcartier
Garrison, Courcelette, province of Quebec.

PERIOD OF STANDING OFFER:

From December 1, 2013 to November 30, 2014 inclusive.


DELIVERY:

DELIVERY DND-VAL (VARIOUS SITES)	
Delivery addresses	Delivery hours and specifications
Department of National Defence Valcartier Garrison Courcelette
(Québec) G0A 4Z0	
Kitchens 505, 510, 511	From Monday to Friday, between 7:00 AM
and 11:00 AM. or according to the instructions on the call-up
document. 
Dépôts des rations Units - Building # 188 Door J - (in
back)	From Monday to Friday, between 7:30 AM and 15:00 PM. or
according to the instructions on the call-up document.  Each
order will be put on a pallet,  individually wrapped in a
plastic coating film, and show the identification of the
ordering unit.    IMPORTANT: Frequency may vary according to the
units exercise calendar. 
Camp Vimy kitchen Building CM-3	Monday to Friday, before 10:00
AM or according to the instructions on the call-up document.  
IMPORTANT: Summer period (May to August)
CI SQFT Building CSEM-3	Monday to Friday, before 10:00 AM or
according to the instructions on the call-up document.  
IMPORTANT: From September to April
Cadets kitchen Building CC-119	Monday to Friday, between 7:00 AM
and 11:00 AM. or according to the instructions on the call-up
document.  IMPORTANT: From May to August, no call-ups will be
made.  This is a mandatory requirement: Invoices must be sent to
the following address: Unité régionale de Soutien aux Cadets
(Est) A/S O Alim Adjuc R. Audet C.P. 100 Succursale Bureau-Chef
Richelain (Québec) J0J 1R0
Department of National Defence Valcartier Garrison (Old Quebec)	
Citadelle of Québec C-14 and C-18	From Monday to Friday, between
7:00 AM and 11:00 AM. or according to the instructions on the
call-up document.  IMPORTANT: Due to the dimensions of the
entrance to the Citadelle in Old Quebec, the supplier will have
to verify that his delivery trucks can access the site. This is
a mandatory requirement.  From June to Labor Day, no deliveries
can be made to the Citadelle site between 9:30 and 11:00 a.m.
Pointe-à-Carcy's Naval Reserve	From Monday to Friday, between
7:30 AM and 11:00 AM. or according to the instructions on the
call-up document. 
Department of National Defence Valcartier Garrison (Quebec City)	
Manège militaire St-Malo 1020, Vincent-Massé Street Saint-Malo
Industrial Park Boulevard Charest Québec (Québec)	From Monday to
Friday, between 7:30 AM and 11:30 AM. or according to the
instructions on the call-up document.  IMPORTANT: Between
September and May, an average of one delivery per week.


Delay:

The normal delay for delivery will be between forty-eight (48)
hours after reception of an order. However, the supplier will
have to be able to deliver a minimum of 500 lunch boxes within a
twenty-four- (24-) hour delay in case of emergency.

If a twenty-four-(24-) hour delay is given, the supplier may
suggest alternative menus.

NOTE: For Halal meals, the order will be given forty-eight (48)
hours before delivery date.

PRODUCTS:

- All products will be compliant with the request, fresh and
with a shelf life of fourteen (14) days for all products
contained in the box.

- If a special need for completely nut-free boxed lunches
arises, the supplier certifies that he will supply them. The
order will be placed forty-eight (48) hours before delivery.

- All desserts and cereal bars must be nut-free.

- The offerers must be able to supply Halal lunch boxes,
certified by the I.S.N.A. (Islamic Society of North America
Canada).

-  At any time, a visit of the Offerer's installations may be
made by the client, to determine if they are adequate for the
preparation of the lunch boxes.


PACKAGING:

All sandwiches, desserts and muffins will be wrapped
individually. The nutritional facts will appear on the wrapping,
wheither printed on a label or directly on the wrapping.

Meal boxes:

The box will be made of cardboard.

They will be delivered in cardboard boxes containing twelve (12)
to sixteen (16) meal boxes.

Meal boxes dimensions:

Lenght: 25 cm, width: 18 cm, heigth: 9 cm.

Identification:

A label will be affixed on each box, listing the following
information:

1. The menu number

2. The packing date

3. The expiry date

4. A complete content description

The lunch boxes will be prepared and packaged for individual use
only and ready for immediate consumption.

SPECIAL INSTRUCTIONS:

Documents required with the Offer:

A copy of the HACCP Certification or of a valid food preparation
permit.

QUANTITIES:

The estimated quantities for each of the required items can be
found in Annex B - Working Document - List of products.

APPROXIMATE SCOPE OF THE STANDING OFFER:

The approximate scope of the Standing Offer is $1,040,000.00 for
the period from 
December 1, 2013 to November 30, 2014 inclusive.


CODE OF CONDUCT:

Offerers must submit a list of names or other related
information as needed, pursuant to Section 01 of Standard
Instructions 2006.

TRADE AGREEMENTS:

"The requirement is subject to a preference for Canadian goods
and/or services".

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.