Remediation - CAM-C Matheson Point, NU

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: 
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 

Remediation - CAM-C Matheson Point, NU 

EW699-171163/A
Bilous, Isabelle
Telephone No. - (780) 782-8714 (    )
Fax No. - (780) 497-3510 (    )

PROJECT #: R.083410.009
ADVANCE NOTICE TO INDUSTRY - OPTIONAL PRE-TENDER SITE VISIT 

REQUIREMENT:

Prior to posting the Request for Proposal (RFP), Public Works and Government Services Canada (PWGSC), on behalf of Indigenous and Northern Affairs Canada (INAC), is conducting an Optional Pre-tender Site Visit for firms who are interested in the upcoming remediation project for CAM-C, Matheson Point, NU, a former United States Air Force (USAF) Dew Line Intermediate Site. It is anticipated the Request For Proposal (RFP) documents will be available on www.Buyandsell.gc.ca/tenders by early Winter 2017 (estimated).  

BACKGROUND: 

The site is located entirely on Crown land, approximately 370 kilometres west of Arviat, NU or 500 km southwest of Rankin Inlet, NU (61° 07' 51" N, 100° 53' 14" W). The site is located two kilometres inland on the southeast coast of King William Island; the nearest community is Gjoa Haven, NU, approximately 28 kilometres to the southwest. The site previously acted as a former USAF Dew Line Intermediate Site, originally established in 1957 and decommissioned in 1963.

Wildlife typically found in this region includes polar bears, seals, whales, arctic fox, arctic hare, caribou, ermine, lemming, ptarmigan, snowy owl, raven, snow bunting, osprey, shorebirds, seabirds, and waterfowl. The site is accessible by aircraft or by sea in the summer. All-terrain vehicles can access the site overland in the summer, although this is not viable for routine access. In the winter, the site can be accessed overland or by sea ice, skidoo or CAT-Train. 

The site has two main areas: the Main Station and the Beach Area. The Main Station consisted of a building train, a garage, warehouse, POL (petroleum, oil and lubricants) tanks, drum storage area and communications tower. Site facilities were dismantled after the station was abandoned. In 1985, some hazardous materials were removed, including two transformers, a choke, and light ballasts. Concrete foundations, scattered debris and a fallen antenna are the only remnants of the Main Station.  

An airstrip suitable for landing twin otter aircraft, reported to be in good condition (2011), is located adjacent to the Main Station area. The Beach Area was used for barge landings of supplies and approximately 400 drums (45 gallon) remain. Partially buried debris is visible along the hillside southwest of the site. The Beach Area has a barge landing area suitable to support sealift access to the site. The Beach Area and the Main Station are linked by a road, which is reported to be in good condition (2011), and partially intact old pipeline. The Main Station is approximately 3 km from the barge landing area. Contaminants of concern identified at the site include PCBs, arsenic, cadmium, cobalt, copper, lead, nickel, zinc, asbestos, and petroleum hydrocarbons.

It is anticipated that the remediation of the DEW Line site will require up to two construction seasons (summers of 2017 and 2018), depending how the work is sequenced. A typical construction season for these locations normally starts in June and concludes by late September, which allows approximately 90 days. Potential hazards inherent with a remote northern location are wildlife and arctic weather conditions. Due to the logistical challenges associated with this project, a number of the risks have been identified, primarily those with mobilization and demobilization; remediation and construction activities; work schedules; weather delays; air charter; and replenishment of food and materials have been identified.

OPTIONAL PRE-TENDER SITE VISIT: 

PWGSC, on behalf of INAC, has scheduled an Optional Pre-tender Site Visit on Thursday, August 25, 2016 for remediation activities at CAM-C, Matheson Point, NU a former (USAF) Dew Line Intermediate Site.

Interested firms are strongly encouraged to attend; however, those who do not attend will not be precluded from submitting a bid when the Request for Proposal (RFP) is issued. 

It should be noted that interested firms who do not attend or send a representative may not be given another opportunity to travel to the site.

LOGISTICS (LOCAL TIME) - SCHEDULE IS WEATHER AND AIRCRAFT DEPENDENT:

Optional Pre-tender Site Visit - Thursday, August 25, 2016.

Yellowknife, NT to CAM-C, Matheson Point, NU (charter aircraft) - 7:00 AM - 11:00 AM 

CAM-C, Matheson Point, NU to Yellowknife, NT (charter aircraft) - 3:30 PM - 7:00 PM

Attendees must present themselves at 6:45 AM at the Summit Air Hangar, located at 27 Old Airport Road, Yellowknife, NT. The flight will depart at 7:00 AM.

ADDITIONAL INFORMATION: 

Interestedfirms must communicate with the Contracting Authority no later than 2:00 PM MDT, August 18, 2016, before the scheduled visit to confirm attendance and provide the name of the person who will attend.  

Due to limited space, each bidding entity attending will be limited to one (1) representative for the site visit.  A total of 10 representatives will be allowed to attend the Optional Pre-tender Site Visit.

Any bidders/representatives who have not registered in advance for the Optional Pre-tender Site Visit may be denied entry to the aircraft and site.

Contracting Authority is Isabelle Bilous
E-mail: isabelle.bilous@pwgsc-tpsgc.gc.ca or via telephone at 780-782-8714.

PWGSC will provide and pay for return charter air transportation for an employee of the interested firm (or authorized representative) between Yellowknife, NT and CAM-C, Matheson Point, NU as specified under “LOGISTICS,” above.

With the exception of the cost of the PWGSC charter airtransportation, all other travel & living costs incurred by the employee of the interested firm (or authorized representative) for the purpose of attending the Optional Pre-tender Site Visit will be borne by the interested firm.

Due to limited availability of charter aircraft and seating capacity, attendance to the Optional Pre-tender Site Visit will be limited to one employee (or authorized representative) per interested firm. 

This Optional Pre-tender Site Visit is intended for interested firmsthat are Prime or Joint Venture Contracting firms. 

All participants will be required to sign an attendance form prior to boarding charter aircraft.

All participants must provide their own required Personal Protective Equipment (PPE) consisting ofclothing appropriate for varying weather conditions, CSA approved safety boots, and a high visibility vest. 

All participants must provide their own foodand water.

The site visit will include walks/hikes in potentially unfavorable weather conditions. It is highly recommended that firms take this into consideration when registering their employee (or authorized representative).
 
SOURCING:  

Therequirements of the Nunavut Comprehensive Land Claim Agreement will apply to this procurement.

When the RFP is posted on www.Buyandsell.gc.ca/tenders, the provisions of the Agreement on Internal Trade (AIT) will apply and, where applicable, the appropriate International Trade Agreements will be determined.

Documents may be submitted in either official language of Canada.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.