Resolution Island, Pre-Tender Site Visit

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 

LETTER OF INTEREST
ADVANCE NOTICE TO INDUSTRY - PRE-TENDER OPTIONAL SITE VISIT


Prior to posting the Request for Proposal (RFP), Public Works
and Government Services Canada (PWGSC) and Aboriginal Affairs
and Northern Development Canada (AANDC) are conducting an
optional potential bidders site visit for qualified firms who
are interested in submitting a proposal for the
remediation work at Resolution Island (BAF-5). It is anticipated
that the RFP documents will be available for download on Buy &
Sell by approximately October 2015. In order to meet the
operational project requirements, advance notice of this
opportunity is being advertised for Industry to make the
necessary arrangements and preparations for the optional Bidders
Site Visit on August 13, 2015, and the Crown to secure the
required air services.

1.   REQUIREMENT: 

PWGSC on behalf of AANDC and has a requirement for the
remediation of Resolution Island (BAF-5) Intermediate DEW Line
Station.

2.   BACKGROUND:
a.   BAF-5, Resolution Island was constructed in 1954 as part of
the Pole Vault system, providing a communications link between
the Distant Early Warning (DEW) Line and military bases in
southern Canada and the United States. The site was vacated as a
Pole
Vault facility and Strategic Air Command Communications (SACC)
post by the United
States Air Force (USAF) in 1972 and then used by the Canadian
Coast Guard as a Long Range Navigation (LORAN) navigational aid
facility until 1974. Responsibility for the site was assumed by
the Department of Indian Affairs and Northern Development
(DIAND) now Aboriginal Affairs and Northern Development Canada
(AANDC) in 1976. In 1985, a portion of the site was secured for
use by the Department of Defense (DND) as a Short Range Radar
(SRR) which was still in operation in 2015. The site is located
on the northeast coast of Resolution Island, at 61º30'N, 65º00'W.

b.   The original environmental remediation at the site
commenced in 1997 and was completed in 2006. The scope of work
included remediation of contaminated soil, demolition of select
structures, disposal of non-hazardous waste and contaminated
soil in on site landfills, containerization and off-site
transport of hazardous waste and infrastructure improvements to
support remediation activities. The original project was focused
on bringing the site into legal compliance with respect to the
Canadian Environmental Protection Act (CEPA) and Fisheries Act
legislation.

c.   The nearest communities to BAF-5 are Iqaluit, located
approximately 310 kilometres (km) to the north-northwest, and
Kimmirut, located approximately 300 km to the northwest. Inuit
parties are known to hunt and fish in the area on occasion, but
no permanent settlement exists on Resolution Island.

d.   The BAF-5 Pole Vault site originally accommodated up to two
hundred (200) military personnel and consisted of forty (40)
permanent buildings, including accommodations buildings, storage
buildings, warehouses, fuel storage facilities and a
troposcatter communication complex. Access to the site is
provided by a 450 metre (m) long airstrip, located west of the
station facilities, and by a beach landing area, located east of
the station facilities. Two Freshwater sources have been
investigated previously. Old Freshwater Lake is located
approximately 1.3 km south of the airstrip. New Freshwater Lake
is located approximately 1.3 km southwest of the Beach Landfill.
Gravel roads were built linking the airstrip, Beach Area and Old
Freshwater Lake to the Station Area facilities.




e.   Infrastructure remaining on site includes Building S9 and
S10 (officer's quarters and
mess buildings), Building S16 (cold storage building), Building
S17 (warehouse), Building S18 (vehicle storage building),
Building RD3 (Old Radome), Building S20 (former monitoring camp)
and Shed, Generator Building, Building N10, Building North of
N10, Covered Walkway, Remote Antenna Building, Building B2
(beach warehouse) , above ground POL tanks (Camp Tank, Helipad
Tank and Beach Tanks), felled communication structures and
concrete anchor pads, and concrete foundations.

f.    An assessment of site access was completed during the 2013
Maintenance Assessment.
Site roads were generally in fair condition, with sections of
the roads being in very poor condition. Road repairs/upgrades
are required to facilitate access to all areas of the site. The
roads are split into four sections. The condition of each
section is described as follows:

i.   Upper Site to Airstrip: Roads in the area were in good to
fair condition, requiring minor repair or upgrade for future
use. The area adjacent to the Tier II Disposal Facility is not
adequate for two-way traffic. The portion of the road within 100
metres of the airstrip was in very poor condition, with major
erosion, drainage channels and slope failure in the area.

ii.   Airstrip to Freshwater Lake: This section was in good to
very poor condition, with a portion of the road considered
impassable for construction equipment. Minor erosion features
and localized areas of poor drainage were present in the section
of road between the airstrip and the Radio Hill Access Road.
Deep erosion channels (approximately 15 to 20 centimetres deep)
were present in the section of road between the Radio Hill
access road and Freshwater Lake. There were multiple washouts in
the portion of road between the Radio Hill Access Road and
Freshwater Lake. The most significant feature in this section of
road was a washout at the base of the hill near Freshwater Lake,
where the culvert has collapsed and segmented.

iii.   Freshwater Lake to Beach: This section was generally in
fair condition, but several erosion gullies and washouts have
developed that require repair. Improvement of drainage ditches
in the area may be required. Portions of the road may need to be
widened to accommodate two-way traffic.

iv.   Radio Hill Access Road: This section of road was in good
to fair condition. There was a large drainage channel present in
the centre of the road, approximately 70 m up gradient of the
access point to Radio Hill Access Road. This portion of road is
on a relatively steep slope and enhanced safety precautions may
be required during future activities due to the tight bends and
narrow sections.

v.   Eight dump/landfill areas have been previously identified
at the BAF-5 site: the Camp Landfill, PCL Dump, North Slope
Dump, SRR Construction Landfill, Tier II Disposal Facility,
Maintenance Dump, Airstrip Landfill and Beach Landfill.

vi.   Barges have historically landed at the Beach Area. A
nautical chart for
Resolution Island Approaches to Sorry Harbour and Brewer Bay,
published by
the Canadian Hydrographic Service indicates the presence of an
anchorage area approximately 0.6 km off shore from the Beach
Area and ocean depth
information for access corridors to Brewer Bay.


3.   OPTIONAL SITE VISIT: 

It is optional that the Bidder or a representative of the Bidder
visit the Resolution site. Arrangements have been made for site
visit to be held on August 13, 2015 leaving from Iqaluit Airport
at 9 AM. Bidders must communicate with the Contracting Authority
no later than 2:00 P.M. M.S.T., July 31, 2015, before the
scheduled visit to confirm attendance and provide the names of
the person(s) who will attend. E-mail:
Teresa.Olson@pwgsc-tpsgc.gc.ca. Phone: (204) 230-4558. Bidders
will be required to sign an attendance form. Bidders who do not
attend or send a representative will not be given an alternative
appointment. Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation. Bidders or their
representative will be responsible for making their way to
Iqaluit. PWGSC will provide air transportation for the Bidder or
their representative [one (1) person only] to the BAF-5 site.
Due to limited seating on the aircraft, attendance is limited to
one bidder or their representative. All travel & living costs
associated with travel to Iqaluit for the purpose of
attending the optional site visit will be borne by the Bidder or
their representative. For more information on this project
please download the documents from Buy & Sell when they become
available. This PWGSC office provides procurement services to
the public in English.

4.   INFORMATION

a.   Due to limited space, each bidder attending will be limited
to one (1) representative for the site visit.
b.   Attire - It is mandatory that all persons attending the
site visit have the proper safety boots, hard hats, high
visibility vest, and safety glasses.
c.   Non-Registered bidders may not be eligible for the site
visit.
d.   All travel and living costs associated with travel to
Iqaluit for the purpose of attending this Optional Site Visit
will be borne by the bidder or its representative.

5.   SOURCING

PWGSC intends to post this RFP on the Government Electronic
Tendering Services at Buyandsell.gc.ca/tenders and potential
bidders interested in submitting a proposal will be required to
order documents from buyandsell.gc.ca/tenders. The competitive
requirement will be
subject to the provision of the World Trade
Organization-Agreement on Government Procurement
(WTO-AGP), the North American Free Trade Agreement (NAFTA), and
the Agreement on
Internal Trade (AIT).

The requirement of the Nunavut Land Claim Agreement will apply
to the proposed procured. The benefits that apply are contained
in Article 24 of The Agreement Between The Inuit of the Nunavut
Settlement Area and Her Majesty the Queen in Right of Canada.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.