Resolute Bay Remediation LOI

Trade Agreement: NONE
Tendering Procedures: 
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 
LETTER OF INTEREST (LOI)
ADVANCE NOTICE TO INDUSTRY
PRE-TENDER OPTIONAL SITE VISIT

REMEDIATION OF FORMER LANDFILLS - RESOLUTE BAY, NU
SOLICITATION #: EW699-160936/A
PROJECT #: R.056019.001

1. REQUIREMENT:

Prior to posting the Request for Proposal (RFP), Public Works
and Government Services Canada (PWGSC), on behalf of Transport
Canada (TC), is conducting an Optional Pre-tender Site Visit for
firms who are interested in the upcoming remediation project
near Resolute Bay, Nunavut, at a former landfills site.

To meet the operational project requirements and secure the
required air services, Canada is providing advance notice of
this opportunity for Industry to make the necessary arrangements
and preparations for the optional Bidders Site Visit to be held
September 2, 2015.

It is anticipated the Request For Proposal (RFP) documents will
be available on www.Buyandsell.gc.ca/tenders approximately
December 2015.

2. BACKGROUND:

The site is located near the Resolute Bay airport that is five
kilometers (km) northwest of the Inuit hamlet of Resolute
located in Resolute Bay on Cornwallis Island, in the Qikiqtaaluk
Region, Nunavut. The site consists of three areas of
environmental concern (AEC) that require remedial work that
consist of a Vehicle Storage Area (AEC 3), Historic Landfill
(AEC 2) and Solid Waste Landfill (AEC 1). The site previously
acted as a formerly operated TC airport landfills and waste
storage areas that serviced TC airport operations.

The generation of solid waste has occurred with the airport
operations and development of the hamlet of Resolute Bay.
Consequently the creation of several landfill sites has occurred
to handle waste generation near the airport. Two landfills and a
waste metal storage area are present near the airport. Each
location has identified environmental impacts as a result of
historical and current activities associated with the airport
and community. The waste metal storage area consists of three
general sub-areas where waste metal is stored above ground and
is estimated to have started operation between the late 1970s to
mid 1980s. A historic landfill operated from 1947 to 1996 and
was used by Canadian and American military, TC and various
airport tenants. A solid waste landfill was developed between
the 1960s and 1970s and operated officially until 1995. Both
landfills are considered to be closed since the mid 1990s and
not accepting waste. Contaminants of concern identified at the
site include petroleum hydrocarbon (PHCs), polycyclic aromatic
hydrocarbons (PAHs), polychlorinated biphenyls (PCBs), and
metals in soil, sediment, surface water, and groundwater.
Hazardous materials, such as lead amended paint, asbestos,
transformer oil, waste oils, and other miscellaneous solid and
liquid hazardous wastes have been identified on site. According
to the documentation available, no known remediation of
contaminated media (soil, sediment, surface water or
groundwater) has occurred at the site.

Wildlife typically found in this region includes polar bears,
caribou, arctic foxes, and other small mammals. Marine wildlife
in the area includes seals, walruses, and whales, and in the
late spring assorted waterfowl, including Ivory Gulls.

Resolute Bay is accessible via the airport, equipped with a
gravel airstrip, and by sealift/barge area. Accommodations are
available in the Hamlet. The site is accessible via road from
the Hamlet of Resolute Bay.

It is anticipated that the remediation of the Airport Landfills
and Vehicle Storage area will require up to three construction
seasons (summers of 2016, 2017, and 2018) depending how the work
is sequenced. A typical construction season for these locations
normally starts in June and concludes by late September, which
allows approximately 90 days. Potential hazards inherent with a
remote northern location are wildlife and arctic weather
conditions. Due to the logistical challenges associated with
this project, a number of the risks have been identified,
primarily those with mobilization and demobilization;
remediation and construction activities; work schedules; weather
delays; air charter; and replenishment of materials have been
identified.

3. PROJECT SCOPE:
General remediation activities at the Resolute Bay Airport
Landfills will consist of mobilization/demobilization of
equipment; site set-up and housekeeping; preparation of
aggregate material; excavation, hauling and placement of
material (soil and waste); segregation of waste materials
(hazardous and non-hazardous); placement of non-hazardous
materials in the landfill; packaging and storage of various
hazardous materials for disposal; separation and off-site
disposal of PHC impacted soils to the Airport Land Treatment
Unit; capping the top of the former landfill area with borrowed
clean quarry run material; constructing drainage swales and
grading the slope faces/top of the landfills to achieve desired
slope angles; installation of landfill thermistors for
temperature monitoring; installation of groundwater monitoring
wells and repair and maintenance of onsite roadways as required.

4. OPTIONAL PRE-TENDER SITE VISIT:

PWGSC on behalf of TC has scheduled an Optional Pre-tender Site
Visit on Tuesday, September 2, 2015 at the Resolute Bay Airport
Landfills site.

Interested firms are strongly encouraged to attend; however,
those who do not attend will not be precluded from submitting a
bid when the Request for Proposal (RFP) is issued.
Interested firms who do not attend or send a representative will
not be given another opportunity to travel to the site.

5. LOGISTICS (LOCAL TIME):

Schedule is:
Optional Pre-tender Site Visit - Wednesday, September 2, 2015,
from 8:30 am. to 3:30 pm. Registered attendees are to meet at
the South Camp Inn at 8:30am.

6. ADDITIONAL INFORMATION:

a. Due to limited space, each bidder attending will be limited
to one (1) representative for the site visit.
b. Attire - It is mandatory that all persons attending the site
visit have the proper safety boots, hard hats, high visibility
vest, and safety glasses. Proper outerwear to protect from the
elements should also be worn.
c. The site visit will include walks/hikes in potentially
unfavorable weather conditions, near unstable landfill slope,
and exposed debris. It is highly recommended that firms take
this into consideration when registering their employee (or
authorized representative).
d. Non-Registered bidders may not be eligible for the site visit.
e. All travel and living costs associated with travel to
Resolute Bay for the purpose of attending this Optional Site
Visit will be borne by the bidder or its representative.
f. There is a possibility that due to weather conditions the
site visit may be cancelled.
g. There is no additional information available at this time.
Full project information will be available when the solicitation
is posted to Buy & Sell in December.
h. All participants must provide their own food and water.
i. All participants will be required to sign an attendance form.
Names and contact information of participants may be included
with subsequent solicitation documents for posting on
www.Buyandsell.gc.ca to aid interested sub-contractors in
contacting potential bidders.

Interested firms must communicate with the Contracting Authority
no later than 2:00 PM MDT, August 27, 2015 to confirm attendance
and provide the name of the person who will attend.
• Name of Contracting Authority: Crystal Sarna
• E-mail: crystal.sarna@pwgsc-tpsgc.gc.ca
• Telephone: 204-298-2742

7. SOURCING:

PWGSC intends to post this RFP as a competitive requirement on
the Government Electronic Tendering Services at
Buyandsell.gc.ca/tenders and potential bidders interested in
submitting a proposal will be required to order documents from
buyandsell.gc.ca/tenders. The requirement will be subject to the
provision of the World Trade Organization-Agreement on
Government Procurement (WTO-AGP), the North American Free Trade
Agreement (NAFTA), and the Agreement on internal Trade (AIT).

8. COMPREHENSIVE LAND CLAIM AGREEMENT

The requirement falls within the Nunavut Land Claim Agreement
and is subject to the socio-economic benefits of the NLCA
specified in Article 24, PART 6: BID CRITERIA, 24.6.1 (a) (b)
(c).
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.