Coral Harbor Remediation

Trade Agreement: NONE
Tendering Procedures: Suppliers on permanent list or able to meet qualification requirements
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 

Coral Harbor Remediation

EW699-222278/A
Calixto, Monnette
Telephone No. - (204) 899-9768 (    )
Fax No. - (418) 566-6167 (    )

Line 1, Coral Harbor Remediation

ADVANCE NOTICE TO INDUSTRY - CORAL HARBOUR REMEDIATION PROJECT OPTIONAL PRE-TENDER SITE VISIT AND MANDATORY BIDDERS CONFERENCE (DATE AND TIME TO BE DETERMINED AT A LATER DATE)

IMPORTANT NOTE REGARDING THE INFORMATION FROM THE PRE-TENDER SITE VISIT

**The site visit has been moved to October 5, 2022.** - THE MAXIMUM CAPACITY HAS BEEN REACHED, ADDITIONAL BIDDER REGISTRATION WILL NOT BE ACCEPTED

The Q&A are anticipated to be uploaded to this notice by 14 October, 2022.

1. TITLE

Coral Harbour Remediation, Coral Harbour, Nunavut

2. REQUIREMENT

Public Works and Government Services Canada (PWGSC) is inviting the REGISTERED INUIT FIRMS ON THE INUIT FIRM REGISTRY to bid on a Remediation project in CORAL HARBOUR, Nunavut.  

The Coral Harbour Remediation Project involves the remediation of a former military base located approximately 10 km northwest of the Hamlet of Coral Harbour, Nunavut.  The area was used by Canadian and American forces during the construction of the Distant Early Warning (DEW) Line during the Second World War. 

When the Site was abandoned in the 1970s, most buildings were removed, while site equipment and materials were left behind. Presently, the Site contains remnants of old vehicles and heavy equipment, building materials, unconsolidated debris, an aboveground storage tank (AST) farm with seven tanks, and approximately 2,800 barrels in varying condition with unknown contents.

This remediation project will include but is not limited to: 
o Provision of equipment and materials
o Mobilization, demobilization and logistics
o Provision of a camp and construction facilities
o Debris collection and segregation including details of material processing areas
o Remediation of Buried Debris
o Demolition of structures and fuel storage tanks
? Removal of fuel storage tanks from service
o Hazardous material/debris management and disposal 
? Details of containers 
? Material storage and tracking prior to disposal
? Written confirmation from final disposal facilities
o Non-Hazardous Landfill Construction, operation and closure
? Details of waste placement
? Size reduction and/or compaction methods
o Contaminated soil excavation and disposal and/or treatment
? Details of selected method of disposal or treatment
? Details of treatment plan including location of treatment area, if applicable
? Details of containers to be used, storage of containers and final disposal location, if applicable

A link to download the Issued for Tender Drawings is provided below:
https://docs.b360.autodesk.com/shares/441ccb44-3118-4b3d-b3bd-a2cb7deb5d0d




3.  SOURCING:  

PSPC intends to issue a competitive RFP LIMITED TO IFR FIRMS in the Fall of 2022/2023 (estimated). The selection will be based on the highest responsive combined rating of Inuit Benefits Plan (IBP), technical merit, and price. 
When the RFP is posted on Homepage | CanadaBuys, the provisions of the Canadian Free Trade Agreement (CFTA) will apply and, where applicable, the appropriate International Trade Agreements will be determined.

4.  OPTIONAL SITE VISIT

**The site visit has been moved to October 5, 2022.** - THE MAXIMUM CAPACITY HAS BEEN REACHED, ADDITIONAL BIDDER REGISTRATION WILL NOT BE ACCEPTED

There will be a site visit on October 5, 2022. A charter flight will be provided to attendees from Iqaluit to the hamlet of Coral Harbour and will be returning the same day. An exact schedule will be provided to attendees upon registration. 

Bidders must communicate with the Contracting Authority by 2:00 PM CDT on September 28, 2022 to confirm attendance and provide the names of the person(s) who will attend. Please e-mail Monnette.Calixto@tpsgc-pwgsc.gc.ca or 204-899-9768 to register. 

Due to limited space, each bidder attending will be limited to one (1) representative for the site visit. ONCE THE MAXIMUM CAPACITY HAS BEEN REACHED, ADDITIONAL BIDDER REGISTRATION WILL NOT BE ACCEPTED. Bidders who wish to have two representatives on the tour may indicate the name of the second person with their confirmation.  If space is available, the second representative will be offered a seat in the order that they were received. 

Non-registered bidders may not be eligible for the site visit.

Bidders are responsible for knowing and following provincial and territorial public health orders. 

It is mandatory that all persons attending the site visit have the proper safety boots, hard hats, high visibility vest, and safety glasses. Proper outerwear to protect from the elements should also be worn. 

All travel and living costs associated with travel to the site for the purpose of attending the Site Visit will be borne by the Contractor or their representative. 

There is a possibility that due to unforeseen circumstances, such as weather conditions or changing public health orders, the site visit may be cancelled.

It is the responsibility of the attendees to bring their own food and water on the site visit, food and water will NOT be provided.

5.  MANDATORY BIDDERS’ CONFERENCE (DATE AND TIME TO BE DETERMINED AT A LATER DATE)

A bidder’s conference will be held following release of the RFP.  Details will be provided with the RFP posting. 

The bidders’ conference for this project is MANDATORY. Due to the complex nature of the requirement and some of the unique aspects that bidders must take into consideration, the bidders’ conference is mandatory. Attendance will be taken and Bids submitted by Bidders who were not in attendance will be rejected.

Bidders may send more than one representative to attend the bidders’ conference. 

Any clarifications or changes to the bid solicitation resulting from the bidders' conference will be included as an amendment to the bid solicitation. Bidders who do not attend WILL BE PRECLUDED from submitting a bid.

6.  NUNAVUT DIRECTIVE

This procurement is subject to the Directive on Government Contracts, Including Real Property Leases, in the Nunavut Settlement Area (the Nunavut Directive). 

The Nunavut Directive has the following objectives:
a. Increased participation by Inuit firms in business opportunities in the Nunavut Settlement Area economy;
b. Improved capacity of Inuit firms to compete for government contracts and real property leases in the Nunavut Settlement Area; and
c. Employment of Inuit at a representative level in the Nunavut Settlement Area workforce.

Limited to firms on the Inuit Firm Registry (IFR)

This solicitation is limited for bidding among firms registered on the Inuit Firm Registry (IFR).   Bids submitted by businesses not on the IFR will render the bid non-responsive and no further consideration will be accorded to the bid.

Bidders are responsible for obtaining copies of bid forms and special instructions and amendments issued prior to bid closing, and are to ensure they are addressed in the submitted bid. 

This procurement contains MANDATORY requirements. Failure to comply will result in rejection of your bid.

Standard terms and conditions for this procurement are incorporated by reference into, and form part of, the bid and contract documents. The standard documents are issued by Public Works and Government Services Canada and may be viewed at: https://buyandsell.gc.ca/policy-and-guidelines/standard-acquisition-clauses-and-conditions-manual. 

Firms intending to submit bids on this project should obtain bid documents through the GETS service provider on the Government of Canada Web site at Homepage | CanadaBuys. Firms that obtain bid documents from a source other than the official site run the risk of not receiving a complete package.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

This PSPC office provides procurement services to the public in English.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.