Letter of Interest for CAM-C Matheson Point, NU Site Visit

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 
REMEDIATION OF FORMER DEW LINE INTERMEDIATE SITE CAM-C, MATHESON
POINT, NU
SOLICITATION #: EW699-140612/A
PROJECT #: R.064062.009

LETTER OF INTEREST(LOI)
ADVANCE NOTICE TO INDUSTRY 
PRE-TENDER OPTIONAL SITE VISIT 

1. 	REQUIREMENT:

	Prior to posting the Request for Proposal (RFP), Public Works
and Government Services Canada (PWGSC) and Aboriginal Affairs
and Northern Development Canada (AANDC) is conducting an
Optional Pre-tender Site Visit for interested firms who are
interested in the upcoming remediation project for CAM-C,
Matheson Point, NU a former United States Air Force (USAF) Dew
Line Intermediate Site. It is anticipated the Request For
Proposal (RFP) documents will be available on
www.Buyandsell.gc.ca/tenders by December 2013 (estimated).  

2.  	BACKGROUND: 

The site is located entirely on Crown land, approximately 370
kilometres west or Arviat, NU or 500 km southwest of Rankin
Inlet, NU (61° 07' 51" N, 100° 53' 14" W). The site is located
two kilometres inland on the southeast cost of King William
Island with the nearest community being Gjoa Haven, NU about 28
kilometres to the southwest. The site previously acted as a
former USAF Dew Line Intermediate Site, originally established
in 1957 and decommissioned in 1963.

Wildlife typically found in this region includes polar bears,
seals, whales, arctic fox, arctic hare, caribou, ermine,
lemming, ptarmigan, snowy owl, raven, snow bunting, osprey,
shorebirds, seabirds, and waterfowl. The site is accessible by
aircraft or by sea in the summer.  All terrain vehicles can
assess the site overland in the summer, although this is not
viable for routine access. In the winter, the site can be
accessed overland or by sea ice by skidoo or CAT-Train. 

The site has two main areas: the Main Station and Beach Area.
The Main Station consisted of a building train, a garage,
warehouse, POL (petroleum, oil and lubricants) tanks, drum
storage area and communications tower. Site facilities were
dismantled after the station was abandoned.  In 1985 some
hazardous materials, including two transformers, a choke and
light ballasts were removed.  Concrete foundations, scattered
debris and a fallen antenna are the only remnants of the Main
Station that remain.  

An airstrip suitable for landing twin otter aircraft, reported
to be in good condition (2011), is located adjacent to the Main
Station area. The Beach Area was used for barge landings of
supplies and approximately 400 drums (45 gallon) remain.
Partially buried debris is visible along the hillside southwest
of the site.  The beach area has a barge landing area suitable
to support sealift access to the site. A road, reported to be in
good condition (2011), and partially intact old pipeline link
the Beach Area to the Main Station. The Main Station is
approximately 3 km from the barge landing area. Contaminants of
concern identified at the site include PCBs, arsenic, cadmium,
cobalt, copper, lead, nickel, zinc, asbestos, and petroleum
hydrocarbons.

	It is anticipated that the remediation of the DEW Line site
will require up to two construction seasons (summers of 2014 and
2015) depending how the work is sequenced. A typical
construction season for these locations normally starts in June
and concludes by late September, which allows approximately 90
days. Potential hazards inherent with a remote northern location
are wildlife and arctic weather conditions.  Due to the
logistical challenges associated with this project, a number of
the risks have been identified, primarily those with
mobilization and demobilization; remediation and construction
activities; work schedules; weather delays; air charter; and
replenishment of food and materials have been identified.

3. 	OPTIONAL PRE-TENDER SITE VISIT: 

PWGSC on behalf of AANDC has scheduled an Optional Pre-tender
Site Visit on Monday, August 26, 2013 for remediation activities
at CAM-C, Matheson Point, NU a former (USAF) Dew Line
Intermediate Site.

Interested firms are strongly encouraged to attend; however,
those who do not attend will not be precluded from submitting a
bid when the Request for Proposal (RFP) is issued. 

It should be noted that interested firms who do not attend or
send a representative will not be given another opporortunity to
travel to the site.

4. 	LOGISTICS (LOCAL TIME) - SCHEDULE IS WEATHER AND AIRCRAFT
DEPENDENT:

Optional Pre-tender Site Visit - Monday August 26, 2013.

Yellowknife, NT to CAM-C, Matheson Point, NU (charter aircraft)
-  7:00 AM - 10:30 AM 

CAM-C, Matheson Point, NU to Yellowknife, NT (charter aircraft)
- 3:30 PM - 7:00 PM

 5.  	ADDITIONAL INFORMATION: 

Interested firms must communicate with the Contracting Authority
no later than 2:00 PM MDT, August 15, 2013, before the scheduled
visit to confirm attendance and provide the name of the person
who will attend.  
Contracting Authority is Brent Peters
E-mail: brent.peters@pwgsc-tpsgc.gc.ca or via telephone at
780-497-3668

PWGSC will provide and pay for return charter air transportation
for an employee of the interested firm (or authorized
representative) between Yellowknife, NT and CAM-C, Matheson
Point, NU as specified in Section 4.

With the exception of the cost of the PWGSC charter air
transporation, all other travel & living costs incurred by the
employee of the interested firm (or authorized representative)
for the purpose of attending the Optional Pre-tender Site Visit
will be borne by the interested firm.

Due to limited availability of charter aircraft and seating
capacity, attendance to the Optional Pre-tender Site Visit will
be limited to one employee (or authorized representative) per
interested firm. 

This Optional Pre-tender Site Visit is intended for interested
firms that are Prime or Joint Venturing Contracting firms. 

All participants will be required to sign an attendance form
prior to boarding charter aircraft.

All participants must provide their own required Personal
Protective Equipment (PPE) consisting of clothing appropriate
for varying weather conditions, CSA approved safety boots, and a
high visibility vest. 

All participants must provide their own food and water.

The site visit will include walks/hikes in potentially
unfavorable weather conditions.  It is highly recommended that
firms take this into consideration when registering their
employee (or authorized representative).
 
6. 	SOURCING:  

When the RFP is posted on www.Buyandsell.gc.ca/tenders, the
requirements of the Nunavut Comprehensive Land Claim Agreement
will apply. 

When the RFP is posted on www.Buyandsell.gc.ca/tenders, the
provisions of the Agreement on Internal Trade (AIT) will apply
and, where applicable, the appropriate International Trade
Agreements will be determined.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.