Department of Fisheries and Oceans (DFO) - Fisheries Science Collaborative Project

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Fishermen Food & Allied Workers Union
P.O. Box 10
Station C
St. John's Newfoundland and Labrador
Canada
A1C5H5
Nature of Requirements: 

Department of Fisheries and Oceans (DFO) - Fisheries Science Collaborative Project

F6074-180003/A
Connolly, Carolyn
Telephone No. - (709) 772-5396 

Advance Contract Award Notice (ACAN): 
  
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

Background:

Public Works and Government Services Canada on behalf of The Department of Fisheries and Oceans (DFO), Science Branch in the Newfoundland-Labrador Region has a requirement for the delivery of a contract for Collaborative Research Projects.

It is proposed to award a contract to the  Fisherman Food and Allied Workers Union (FFAW) for the Fisheries Science Collaborative Program (FSCP).  This program was instituted to provide scientific knowledge on fisheries issues through DFO/Industry partnering.  Specific ollaborative projects in Newfoundland and Labrador are designed and approved in accordance with the terms and conditions of the FSCP.  All projects under this program are developed during consultations with, and are considered to be priority initiatives by Harvesters, FFAW and DFO Science.  Approved projects include Post season Snow Crab Pot Survey, Newfoundland Region Lobster Monitoring Project, and Cod Tagging.  Other projects may be developed and submitted for approval if funding is available.

Criteria for assessment of the Statement of Capabilities:

Minimum Essential Requirements

Mandatory Technical Criteria 

To maintain the integrity of the data series, the bidder must have access to a large number of survey/project platforms over a wide geographic range (NAFO Divisions 2J3KLPs and 2J3KLNOP4R).

Point Rated Technical Criteria

Technical Proposal (40 points) 
-  Understanding of the scope and objectives of the Fisheries Science Collaborative projects including survey design and application of survey results to the assessment process.       
20
-  Proposed approach and methodology including organizational
ability to mobilize and oversee a large number of survey vessels (commercial vessels) over a wide geographic range (NAFO Divisions 2J3KLNOP4R and 2J3KLPs) and from all fleet sectors.
20

Managerial (30 Points) 
-  Project Manager with relevant experience including knowledge and background in the stock assessment process. 
10
-  Key personnel with relevant experience and qualification.
10
-  Team organization planned and able to support surveys and projects on a wide geographic scale and with participation by all fleet sectors where applicable. 
10

Experience (30 points) 
-  Risk of non-performance of work.
5
-  Competence proven similar and related work.
5
-  Sufficient manpower resources including access to commercial
platforms over a wide geographic scale and all fleet sectors.
5
-  Management capability.
5
-  A demonstrated commitment by having participated in the
developmental planning and investing financial and personnel
resources to collaborative scientific studies in the fishery.
5
-  Financial coverage of contract costs.
5
Total 100

This procurement is subject to the following trade agreement: Canadian Free Trade Agreement (CFTA)

Comprehensive Land Claims Agreement(s):
This procurement is subject to the Labrador Inuit Land Claims
Agreement 

Justification for the Pre-Identified Supplier: 
The  Fishermen Food & Allied Workers Union (FFAW) is the only known organization capable of successfully completing this work,the sentinel survey is a unique fisheries research program which has been developed  by the Science Branch of the Department of Fisheries and Oceans and administered by the FFAW over the last seventeen years. No other organization is known to possess the fisheries infrastructure, experience or working knowledge to deliver the project in these North West Atlantic Fisheries Organization (NAFO) Divisions of Newfoundland and Labrador.

Government Contracts Regulations Exception:
The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) which states "only one person is capable of performing the work."

Exclusions and/or Limited Tendering Reasons:  
The following exclusion(s) and/or limited tendering reasons are invoked under the (section of the trade agreement(s) specified): Canadian Free Trade Agreement (CFTA), Article 506: 12. Where only one supplier is able to meet the requirements of a procurement, an entity may use procurement procedures that are different from those described in paragraphs 1 through 10 in the following circumstances: b. where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists.

Ownership of Intellectual Property:
Canada intends to retain ownership of any Foreground Intellectual Property arising from the performance of the Work under the proposed contract on the basis that the main purpose of the contract, or of the deliverables contracted for, is to generate knowledge and information for public dissemination.

The period of the proposed contract or the delivery date(s):
The proposed contract is from date of award to 31 March 2019 with an option to renew at 01 April 2019 for one year; and 01 April 2020 for one year.

A cost estimate of the proposed contract:
The estimated value of the contract is $1,244,063.10 HST included.

Name and address of the pre-identified supplier:
Fishermen Food & Allied Workers Union
P.O. Box 10
Station C
St. John's, NL A1C 5H5
Canada

Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

The closing date for a submission of a statement of capabilities: 
The closing date and time for accepting statements of
capabilities is 09 May 2018 at 2:00 p.m. NDT.

Inquiries and statements of capabilities are to be directed to:
Carolyn Connolly, Senior Supply Officer
Public Works and Government Services Canada
7th Floor, The John Cabot Building
10 Barter's Hill, Box 4600
St. John's, NL   A1C 5T2

Telephone: 709-772-5396
Facsimile: 709-772-4603
E-mail: Carolyn.Connolly@pwgsc-tpsgc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.