45 Sacre-Coeur Shelving

Trade Agreement: CETA / WTO-AGP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Spacesaver mobile storage systems corporation
266 KING STREET EAST
TORONTO Ontario
Canada
M5A4L5
Nature of Requirements: 

Please note that the closing date and time for accepting statements of capabilities is hereby EXTENDED from February 20, 2018 at 2:00 p.m. to February 23, 2018 at 2:00 p.m.

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1.Advance Contract Award Notice (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2.Definition of the requirement 

The Department of Public Services and Procurement Canada has a requirement for the supply and installation of a mobile storage system on the ground and third level of 45 Sacré-Coeur. The system must:

2.1 Physically integrate with the existing Spacesaver Corporation high density mobile storage shelving system on the ground floor. The parts of the system must be compatible with the existing Spacesaver Corporation parts and connect to the existing system.

2.2 Be capable of being installed and function within the tracking system that was designed to fit on the floors of the ground and third level.

2.3 Be compatible with the inventory of shelving components that the client department currently maintains for its existing shelving system on site.

2.4 Designed to achieve space optimization on the ground and third floor levels.

2.5 Include specialized folio high density mobile storage compatible with the tracking system capable of handling rare heavy double elephant folios in storage suitcases.  Optimization of space is required as is access to the storage suitcases.  The rare book folio suitcases require two people to handle and access on either side of the units.  Storage units must be secure and lockable.  

2.6 Include high density micrographics storage for microforms.  Twenty two (22) microform custom cabinets to match components and drawers of existing individual cabinets. Each microform cabinet be compatible with the tracking system and meet the following description:

Top Unit
Type:5 Vertical drawers
Drawers size:11 L x 80 H x 71 D 
UNIT size:63.5 L x 86.5 H x 74 D
Content:Microfilm rolls
    
Bottom unit
Type:7 horizontal drawers
Drawers size:63.5 L x 12.7 H x 71 D
UNIT size:63.5 L x 101 H x 74 D
Content:Microfiches   

The microform cabinets must be capable of storing loose fiches and microfilm containers.  

2.6 Custom microform storage cabinets to be collocated on Spacesaver tracking system with standard microform high density shelving and achieve optimization of space.

2.7 Include standard microform high density shelving on Spacesaver tracking system.
 
2.8 Not exceed the weight restrictions of the existing floor.

2.9 Be installed and commissioned by July 1, 2018.

2.10 Be installed by personnel who hold valid security clearances at the level of Reliability Status.

2.11 Be installed in accordance with the manufacturer’s instructions to ensure validity of the manufacturer’s warranty.

3.Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 

Any interested supplier must demonstrate by way of a statement of capabilities that its system meets the following requirements: 

3.1 Capable of physically integrating with the existing Spacesaver Corporation mobile storage shelving system.

3.2 Capable of being installed and function within the tracking system that was designed to fit on the floors of the ground and third level.

3.3 Capable of not exceeding the weight restrictions of the existing floor. The proposed shelving units will impose an un-factored distributed loading of 3.36 kPa to 3.6 kPa (70 to 75 psf), as per the manufacturer’s specifications. This load includes shelving units, carriages, and media that will be stored in the shelving. The allowable un-factored live load is 5.3 kPa

3.4 Capable of being installed and commissioned by July 1, 2018.

3.5 Capable of being installed by personnel who hold valid security clearances at the level of Reliability Status.

3.6 Capable of being interconnected to the existing system while maintaining the proposed manufacturer’s warranty.


4.Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreements:
o Canadian Free Trade Agreement (CFTA) OR Agreement on Internal Trade (AIT)
o Canada-Chile Free Trade Agreement (CCFTA)
o Canada-Colombia Free Trade Agreement
o Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
o Canada-Honduras Free Trade Agreement
o Canada-Korea Free Trade Agreement
o North American Free Trade Agreement (NAFTA)
o Canada-Panama Free Trade Agreement
o Canada-Ukraine Free Trade Agreement
o World Trade Organization - Agreement on Government Procurement (WTO-AGP)

5.Justification for the Pre-Identified Supplier 

Spacesaver Corporation shelving is currently installed within 45 Sacré-Coeur and in various other facilities housing the client department. The required system must physically interconnect with the existing components, be installed within the designed tracking system, and be compatible with the existing inventory of components.

6.Government Contracts Regulations Exception(s) 

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work”

7.Exclusions and/or Limited Tendering Reasons 

The following exclusion(s) and/or limited tendering reasons are invoked under the: 
o Canadian Free Trade Agreement (CFTA) - Article(s) 1. c. i)
o World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article(s) XV 1. d)
o North American Free Trade Agreement (NAFTA) - Article 1016 2. d)
o Canada-European Union Comprehensive Economic and Trade Agreement (CETA) - Articles 1. c. i)

8.Period of the proposed contract or delivery date 

o The system must be delivered by July 1, 2018. 

9.Cost estimate of the proposed contract 

The estimated value of the contract is $ 942,090.00 (GST/HST extra).

10.Name and address of the pre-identified supplier

Spacesaver Mobile Storage Systems Corporation
PO Box 25088
Postal Station A
Toronto, ON M5W 2X8

11.Suppliers' right to submit a statement of capabilities 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 

12.Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is February 16, 2018.

13.Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to: 

Name:  Andy Groulx
Position: Supply Officer
Address: 222 Queen Street, Suite 1401, Ottawa, ON K1A 0S5
Telephone: 613-990-4102
Facsimile: 613-990-4447
E-mail:  andy.groulx@tpsgc-pwgsc.gc.ca

Delivery Date: 02/02/2018

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.